Selectmen Meeting Minutes
December 18, 2018
Present: Carl Newton, Linda Paris, Diane Callahan
Meeting called to order at 5:30 PM by Mr. Newton.
Motion to approve payroll and manifest (Newton/Paris). All in favor, motion carried.
Motion to approve minutes of 12/4/18 (Paris/Newton). All in favor, motion carried.
Discussion of Swamp Road road bond for the DiSalvo cut by David Buxton. Motion to release $4,000.00 of the road bond to David Buxton, New England Forest Products, Inc., and retain $1,000.00 of the road bond as this cut is under new management (Newton/Paris). All in favor, motion carried.
Mark Stetson of Avitar Associates met with the Board to review the requirements for the 2019 cyclical revaluation. Values will be established as of April 1, 2019. Approximately 2 years of sales will be reviewed to establish the values. Mr. Stetson reviewed the process for 2019 which will include inspection of sales, setting preliminary values, driving the town to review "subjective values", sending out notices of preliminary values, an informal hearing process on the new values. This should be completed by 10/1/2019. Mr. Stetson gave a brief description of the assessment of utilities and explained that the State legislature is working on a standardization for the assessment of utilities. The Board and Mr. Stetson reviewed a letter from Gary Roberge of Avitar recommending a settlement with Fairpoint. The Town Administrator will forward this letter to Attorney Gary Kinyon for his review.
Sam Greene and Lisa Mudge from the NH-DRA introduced themselves and reviewed the role that the NH-DRA will have in the cyclical update. The will look at the sales used to make sure they are good sales, attend the informal hearings, and review the data submitted by Avitar. Mr. Greene suggested letting residents know that this is a revaluation year, request that property owners review the information on their properties, let property owners know about the informal hearings and the abatement process. Mr. Greene informed the Board that 2019 is also an assessment review year. The NH-DRA will review the assessment processes used by the Town of Sharon. Exemptions, credits, and current use will be part of this review. Process.
Has received an email from E911 requesting address updates for any new construction. The Board suggested that Mr. Woodhouse contact Bob Greenwood regarding this. Mr. Newton volunteered to help with the process of reviewing addresses.
Mr. Call will be attending an FCC Challenge meeting on Wednesday, December 19, 2018.
The Town of Peterborough is requesting that the Town of Sharon renew the septage disposal agreement. The Board reviewed the prior agreement and agreed to renew this agreement. The Town Administrator will contact Nate Brown, superintendent of the Peterborough WWTF, to request an updated agreement for signature at the first meeting in January 2019.
Review of an intent to cut submitted by Marlo Herrick for the Annett State Forest. Ms. Harling has contacted Rick Evans of the NH-DRA and obtained the amount of the bond required due to the fact that this is a cut on state land. Motion to require a bond in the amount of $3,748.03 for the intent to cut from Marlo Herrick for Map 7 Lot 18 (Newton/Paris). All in favor, motion carried. Ms. Harling will contact Mr. Herrick and Attorney Norm Makechnie regarding the bond requirement.
Review of a letter from the NH-DOT regarding a review of roads intersecting with NH Rte 123. Ms. Callahan thought that it is premature to mention the opening of Clarke Road. The Board will need to request that the DOT do work on Rte 123 to approve lines of sight. The Board will revisit this subject in the spring of 2019.
Discussion of the legal budget through 12/18/18. Motion to request a transfer from the Legal Expense Fund in the amount of $5,000.00 (Newton/Callahan). All in favor, motion carried.
Discussion about the lack of response from the Sharon Arts Center to submit the BTLA A-9 form. Motion to revoke the tax exempt status of the Sharon Arts Center (Newton/Paris). All in favor, motion carried.
The Planning Board is hoping to complete the update to the Master Plan in January 2019.
Spoke to the Peterborough Finance Director. Peterborough has not received its audit report at this time. The Fire, Police, and Recycling numbers will be sent to the Town of Sharon as soon as the audit report is received.
Reviewed a portion of the Winter Road policy. Reviewed who has radios. Spoke about an ordinance regarding snow placement by land owners. Ms. Harling will research what needs to be done regarding this type of ordinance.
Tim Groesbeck was served on November 29, 2018 and has until December 29, 2018 to appeal to the ZBA. Ms. Harling informed the Board that Mr. Groesbeck had been in the office 12/18/18 to obtain the names of his abutters.
Reviewed a letter to the Peterborough Library Trustees about withdrawing from the contract. Mr. Newton and Ms. Paris signed the letter.
A decision needs to be made regarding the Road Agent position. The NHMA attorneys have made it clear that a member of the Select Board cannot hold the office of Road Agent simultaneously. Ms. Paris has spoken to Marc LaPlante about joining the Select Board if Mr. Newton were to resign.
Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 7:10 PM.
Minutes taken by Debra Harling. Approved on 01/08/2019.
___________________ ___________________ ___________________Carl Newton Linda Paris Diane Callahanmaterial from any computer.