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Monday, October 8, 2018

Selectmen 2018-09-18

Selectmen Meeting Minutes

September 18, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the minutes of 9/4/18 (Paris/Callahan).  All in favor, motion carried.

Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.

Motion to approve and sign timber tax warrant for Fischer, M 4 L 22, (Newton/Paris).  All in favor, motion carried.

The Town Administrator informed the Board that an error had been made in the calculation of the timber tax for Clark, M 3 L 42.  An abatement request was submitted to abate the amount that was in error. Motion to approve an abatement on timber tax for Clark, M 3 L 42, due to an error in calculation (Newton/Callahan).  All in favor, motion carried.

The Town Administrator submitted a request from Bruce Clark to abate a portion of the amount charged for white pine on his timber tax due to the difference in amounts used by the town,based on the State of NH standards, to calculate the tax and the amount Mr. Clark actually received.  Motion to deny a request for abatement from Bruce Clark on the white pine portion of the timber tax, M 3 L 42, (Newton/Paris). All in favor, motion carried and abatement denied.

Alicia and Reade Salo driveway permit.  Approved by the Road Agent. Motion to approve and sign the driveway permit for Salo, M 3 L 40, (Newton/Callahan).  All in favor, motion carried.

Intent to cut for Krook, M 4 Lots 25 & 25A.  Ken Callahan informed the Board that the ConCom had looked at the property and have no problems with the cut.  Discussion about requiring a road bond. Tim Keenan, Road Agent, did not recommend a road bond. Discussion about the number of truckloads to be removed and the distance to be driven on town roads.  There was discussion about setting a policy on when it may be appropriate to require a road bond. Motion to sign the intent to cut for Krook, M 4 Lots 25 & 25A, without requiring a road bond (Newton/Callahan).  Newton and Callahan - yes, Paris - no, motion carried 2-1.

Meeting House rental application received from the Friends of the Wapack for 10/20/18.  Motion to approve rental (Newton/Paris). All in favor, motion carried.

Tim Keenan:

  • Has been opening culverts and taking items found on Swamp Road to the dump.

  • Has the signs regarding fines for dumping ready to put up on Swamp Road.

  • Will be moving forward with paving McCoy Road.

  • Is taking care of signs that are missing, or have come down.

  • Has spoken to a few contractors regarding plowing for the winter.  The asking prices range from $70.00 to $80.00/hour with no stipends.

Ms. Callahan:

  • Spoke to the Jaffrey Town Manager regarding the perambulation of town boundaries.  Jaffrey would like to do this in October. Mr. Newton said he will walk some of the boundaries, Ms. Callahan will walk some of the boundaries.  Mr. Newton asked Ms. Callahan to obtain dates from Jaffrey.

Ms. Paris:

  • The Stone Cold property is still in the grant application process.  Peterborough is working with Jaffrey on a memorandum of understanding (MOU).  Negotiations are in process with the land owners.

Mr. Newton:

  • Julie and Scott Brown should be contacted about obtaining a permit for their "farm stand" or they should be required to remove it.

  • The Town Administrator needs to write up a notice to residents about their responsibilities to obtain information on when permits are needed.

  • Discussion about the closing of certain roads.  Discussion centered on the possibility of changing the status of Mountain Road to a Class VI.

  • Matt Craig is willing to work on the Audit Committee this year.  Ms. Harling informed the Board that she had left a message for Tim Greene of Roberts and Greene regarding a Saturday date to have one of their auditors work with the audit committee.  At this time there has been no response.

The alarm system at the Meeting House has been experiencing a "communications failure".  Ken Callahan has spoken to the alarm company about setting up a test to determine the cause of the communication failure.  Mr. Callahan will also speak to the alarm company about the call list.

Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 7:14 PM.

Minutes taken by Debra Harling.  Approved on 10/02/2018.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan

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