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Thursday, August 23, 2018

Selectmen 2018-07-17

Selectmen Meeting Minutes

July 17, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:00 PM by Mr. Newton.

Jim Fredrickson, Sharon School Board Representative, met with the Board at their request.  

  • Ms. Callahan explained that the Town of Sharon had been paying the school for a New Ipswich student who had attended Conval.  Mr. Fredrickson told the Board that the School Board had discussed this issue, however, the discussion was in a non-public session and he cannot give any details about that discussion.  

  • Mr. Fredrickson explained that there is an issue about the validation of the number of students.  The State determines the number of students that the towns are billed for. Towns are allowed to have the student list for validation purposes, these are not subject to 91-A.

  • The State numbers are:  2014-15 28.18 students; 2015-16 29.3 students; 2016-17 41.72 students; 2017-18 is currently just an estimate.

  • Mr. Fredrickson asked the Board to remember that there would be costs associated with pursuing this issue.

  • Mr. Fredrickson updated the Board on the science room project stating the rooms may not be ready for the start of school, but the project should be under budget.  There also may be some money coming back to offset the school portion of property taxes.

Tim Grosbeck approved the Kazanovicz building permit.  Motion to approve the Kazanovicz building permit at Map 6 Lot 20 (Newton/Paris).  All in favor, motion carried. The permit was signed and the Kazanoviczs were given a copy of the signed permit.

Tim Keenan:

  • Working at the McCoy Road Bridge.  They got the water lowered and verified the base floor.  They will need to get the water down again form and pour concrete.

  • The estimated cost to pave Mill Road is $49,000.00.

  • Informed the Board that kids are destroying signs and he will be putting up metal signs.

  • Mr. Newton informed Mr. Keenan that the logging equipment has been removed from Swamp Road and requested that this road be mowed.

Motion to approve the payroll and manifest (Newton/Paris).  All in favor, motion carried.

Ms. Paris:

  • There is an outhouse (porta-potty) on the Mitchell property on Mill Road, possible septic failure?

  • Suggested that Mr. Keenan start thinking about contractors for the winter plowing.

  • Discussion about the invoices from Peterborough for the contracted services.  The original bills received were incorrect. Revised bills have been received, however, two of these bills are still incorrect.  Payment will be made in August if corrected bills are received.

Ken Callahan:

  • Is looking for the septic plan for the Meeting House.  He thinks that the septic should be pumped. The Board requested that Mr. Callahan contact someone to pump the septic.

Mitch Call:

  • Submitted a new draft of the proposed driveway permit and asked for comments.

Kent Devereaux and Camellia Sousa of the NH Institute of Art (NHIA) met with the Board to present information on the NHIA plans for the Sharon Arts Center (SAC).  Mr. Devereaux explained that NHIA merged with SAC in 2012. Since that time the gallery and store in Peterborough have been upgraded. They have been looking at what can be done at the SAC in Sharon.  Currently their programs attract students from 31 different states. They run 3 sessions per year and the number of students has been consistent, however, the age of the students is increasing. The SAC has a regional mix on their advisory board and they are looking a different options.  One option that is being looked at is an Artist Retreat model which would be week long sessions with renowned artists. The price point would support the SAC year round. They will continue to operate their current programs, but also look at their business model. The coming year will be a planning year and they are hoping that by the fall they will have initial ideas from an architect and a business plan to discuss.  The Town Administrator asked about their application for tax exempt status, a letter had been sent in March. Ms. Sousa will look into this.

Mr. Newton signed the 2nd quarter 941 payroll tax return.

Motion to approve the minutes of 6/19/18 (Paris/Callahan).  All in favor, motion carried.

Motion to approve intents to cut Richard and Raffalle, Temple Rd., Map 3 Lot 35B and Chu, Spring Hill Rd., Map 6 Lot 16 (Paris/Callahan).  All in favor, motion carried.

Discussion about an email from Elizabeth Preston regarding the construction of a horse "run-in".  The Town Administrator will contact her and request that she fill out paperwork so the town has a record of the construction.

The Board signed the State of NH form to order inventory of taxable property forms for 2019.

Ms. Callahan:

  • The Planning Board discussed creating an ordinance for a solar policy.  Discussion about a community sharing possibility and discussion about the assessment of solar panels.

  • Questioned whether the Board should cancel the meeting with School Superintendent Kim Saunders scheduled for July 31, 2018, based on the information from Mr. Fredrickson.  The consensus was to keep the meeting and speak to Ms. Saunders about the school census issues and the bus schedules.

Mr. Newton:

  • Discussion of the Anne Fischer property, loggers have moved equipment in but no intent to cut has been received.  Mr. Newton spoke to Ms. Fischer via telephone. Ms. Fischer came to the Meeting House with an intent to cut. Motion to approve the intent to cut for Anne Fischer, Map 4 Lot 22 (Paris/Callahan).  All in favor, motion carried.

Motion to adjourn (Newton/Callahan).  All in favor, motion carried. Meeting adjourned at 7:23 PM.

Minutes taken by Debra Harling.  Approved on 08/21/2018_.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan