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Tuesday, June 5, 2018

Selectmen 2018-05-29

Selectmen Meeting Minutes

May 29, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:30 PM by Mr. Newton.

Ed Holz, First In Technology, explained his IT background and spoke to the Board about the installation of the Clerkworks program.  Mr. Holz has spoken to Fairpoint and found that the town has the required static IP address. A firewall box needs to be purchased and the State of NH paperwork completed.  At the present time the installation of Clerkworks is planned for the vital records computer. Mr. Holz cannot work on this computer due to state requirements. Mr. Holz recommended the purchase of a separate computer for Clerkworks and gave the Board information on the costs.  Motion to use option 1 (the Vital Records computer) for 2018 and review both options at budget time (Newton/Paris). All in favor, motion carried.

Rory Goff was sworn in as Moderator until March 2019.  Discussion with Rory Goff and Bill Joyner about Mr. Joyner becoming the Deputy Moderator.  Mr. Goff appointed Mr. Joyner as Deputy Moderator to March 2019. Mr. Joyner was sworn in as Deputy Moderator.

Tyler Seppala submitted a building permit application with a State approved septic design and a State approved driveway permit for Map 3 Lot 44A, Jarmany Hill Road.  Tim Grosbeck had reviewed the septic design before submission to the State. Motion to acknowledge approval of the septic design for Map 3 Lot 44A (Newton/Paris). All in favor, motion carried.  Motion to approve the building permit application for Map 3 Lot 44A (Newton/Paris). All in favor, motion carried. Mr. Seppala gave check #157, dated 5/29/18 in the amount of $75.00 for the fee.  

Motion to approve the payroll and manifest (Newton/Callahan).  All in favor, motion carried.

Tim Keenan:

  • South Road is open, removed a downed oak tree, the street sign has been stolen, Mr. Keenan has ordered a new street sign.

  • Planning to grade Cross Road.

  • Will need to look at tree trimming.

  • Mr. Newton informed Mr. Keenan that the brook at Blueberry Field parking lot (Mountain Road) has a terrible smell.  Mr. Newton suggested a culvert for the driveway.

  • Discussion of the Krook driveway plan for Spring Hill Road.  Spring Hill Road is a 3 rod road which includes the stone wall.  It was suggested that the town work with Mr. Krook and propose any removal and re-construction of the stone wall be done under the supervision of an expert.

Mr. Newton:

  • The Sharon Arts Center would like to meet with the Board, the meeting would need to be early and Mr. Newton suggested starting the June 19, 2018 meeting at 4:00 pm.  The purpose of this meeting would be to review SAC business plans for expansion of services. Mitch Call suggested supporting SAC to the extent the town is able to under the zoning ordinances.

Motion to approve an intent to cut for the DiSalvo property, Map 7 Lot 21, Swamp Road (Newton/Callahan).  All in favor, motion carried. It was noted that the requested bond has been executed and received by the town attorney.

Motion to approve the minutes of 5/1/18 (Paris/Callahan).  All in favor, motion carried.

Motion to renew the Permit to Sell Pistols and Revolvers for William Fisher (Newton/Paris).  All in favor, motion carried.

Review of a letter from town attorney, Norm Makechnie.  Mr. Makechnie is joining the law firm of Upton & Hatfield.  The Board discussed option, such as retaining a new attorney, or remaining with Mr. Makechnie.  Motion to continue with Mr. Makechnie and the firm of Upton & Hatfield for the present time (Newton/Paris).  All in favor, motion carried.

Mitch Call:

  • Submitted a draft for the driveway permit application.  Tim Keenan suggested a $75.00 fee to cover inspection.

  • Updated the Board on his research into stone walls.  Has learned that if someone is going to do dry stone walls they need DSWA certification.  The primary should be at least a level two certification with any assistants at a level one certification.  There are 4 or 5 DSWA certified 2 or higher within a 30 mile radius.

  • Submitted a draft notice to construct for Board review.

  • Requested the Meeting Room for the Wapack Annual Meeting to be held Oct. 20, 2018.

  • The Planning Board will hold a public hearing on driveways, septic regulations for ADUs and, stone walls on June 12,  2018 at 6:00 pm.

Ken Callahan:

  • Mr. Callahan is willing to do the building maintenance.  A draft of possible duties presented by Mr. Newton was reviewed.  Mr. Callahan suggested making a checklist of things that need to be done.  Mr. Callahan will continue to clear snow on a volunteer basis for the present time.  Motion to hire Ken Callahan as Sexton for the Meeting House at $125.00/month (Newton/Paris).  All in favor, motion carried.

Ms. Paris:

  • Asked how Earth Day went, no one presente had attended.

  • Presented an article from the Monadnock Shopper regarding the "Wales Trail".

  • Has received emails from two town residents regarding the Peterborough Library, these residents are not in favor of the library.

Ms. Callahan:

  • Would like to request a meeting with ConVal regarding the New Ipswich student that was charged to the Town of Sharon.  Ms. Callahan would like to suggest meeting dates of 7/17/18 or 8/21/18 to Superintendent Kim Saunders.

  • Would like to obtain information from the Fire Department regarding the width needed on driveways for safety.  Mr. Call explained that the town only has control of a certain portion from the road.

Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 7:13 PM.

Minutes taken by Debra Harling.  Approved on 06/05/2018.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan