Selectmen Meeting Minutes
June 20, 2017
Present: Carl Newton, Donald T. O'Brien, Linda Paris
Meeting called to order at 5:30 PM by Mr. Newton
Motion to approve the minutes of 6/6/17 (Newton/Paris). All in favor, motion carried.
Motion to approve the manifest and payroll (Newton/Paris). All in favor, motion carried.
The Board gave approval for the Town Administrator, Ms. Harling, to meet with Bart Goodeve regarding accruals.
The Board agreed to abate the fees on the timber tax for SPNHF on request of the Tax Collector. Due to the change over in personnel the bill was not received by SPNHF in a timely manner. Ms. Harling will write up an abatement request for the Board's signature.
Ms. Harling informed the Board that Mr. Makechnie has written up a bond for the San-Ken intent to excavate. Ms. Harling will request the Mr. Makechnie handle notification to San-Ken.
Tim Keenan, Road Agent:
Roadside mowing will be started.
Mr. Keenan responded to Mill Road and the State Hwy for a tree down. He cut the tree up to keep Mill Road clear.
Karen Shea Dufresne, Tax Collector:
Questions regarding the handling of taxes - timber, excavation, LUCT - the Board explained that they will issue warrants and the Tax Collector sends the bills.
Questions on the tax lien process, Ms. Harling will contact Avitar Associates.
The Board requested that a reminder about the outstanding LUCT be sent to San-Ken after 7/5/17 (the due date for the property taxes).
A suggestion was made to hold potluck suppers to try and get residents interested in the town positions.
Emergency lights and exit signs have been changed in the Meeting House, except in the Town Clerk's office.
Asked if everyone who needs a radio has one. He will recycle the old radios, there are at least 5 to be recycled.
Submitted an early draft of a construction application and is working on a permit that would be generated after approval.
Asked the Board members to think about how to allocate the donations made in Will Fenno's memory.
The August meeting will be held in the Brick School for the annual "throw back" meeting.
The meeting for discussion about town bridges was started at 6:00 pm.
Pete Paris, former Road Agent, reviewed information on bridges. Mr. Paris explained the bridge inspection reports noting that there are 3 components of bridges: the deck (top), superstructure (foundation wall that holds up the deck), and the substructure (the footing that holds up the superstructure).
Mr. Paris described the bridges in town: Cross Road - rebuilt in 2014. Spring Hill Road - 97 years old; Mr. Paris did preventative maintenance on this bridge. Mr. Newton explained that it takes awhile to put money away for work on the bridges. This bridge is the most important one in need of work due to the fact it is a narrow bridge which creates a safety problem, and postings are important.
McCoy Road - posted at 15 ton so that permits are required, there is a big void in the substructure.
Mill Road - preventative maintenance has been done, Mill Road is not highly travelled and this bridge is not a top priority.
Swamp Road - this bridge is on the State red list. The deck is good, it was replaced in 2002. The substructure does not have State of NH approval. Until the State recommends closure the town does not have to worry about it. Mr. Newton spoke about the trash being left on Swamp Road and said it is hard to patrol, recently an oil drum was found on this road. No one lives on this road and the Board is considering asking the town to close this road subject to gates and bars, leaving it open for walking. The Board thinks this could alleviate some of the trash problem. There are 4 or 5 property owners on this road and they would be given keys to the gates. There was discussion between the public and the Board regarding some of the issues that might be brought forward. It was suggested that something be put together to explain the Board's rationale that would be available to the residents and landowners.
Mr. Newton gave an explanation of the State of NH bridge aid program. Mr. Bowles spoke about the process and issues for the Cross Road Bridge that he was involved in. There was a suggestion to send out information regarding the bridges to the email list. The Board would like this to be an ongoing discussion.
Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 7:00 PM.
Minutes taken by Debra Harling. Approved on 07/18/2017.
___________________ ___________________ ___________________
Carl Newton Donald T. O'Brien Linda Paris