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Sunday, March 5, 2017

Selectmen 2017-01-17

Selectmen Meeting Minutes

January 17, 2017

Present: Carl Newton; Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the minutes of 1/3/17 and 1/13/17 (Newton/O'Brien).  All in favor, motion carried.

Motion to approve payroll and manifest (Newton/O'Brien).  All in favor, motion carried.

Motion to sign 2016 W3 and 2016 4th quarter 941 (Newton/Paris).  All in favor, motion carried.

Bryan Rouff, resident and engineer, asked about road and bridge weight limit postings for Mill Rd., Spring Hill Rd., and Cross Rd.  Mr. Newton explained that the town had dropped tonnage on the roads to save the bridges.  Mr. Bowles explained that the town posts the roads, the state posts the bridges, but school buses and emergency vehicles are exempt from permits.  It was also explained that it is the practice of the town not to require permits for service vehicles such as oil delivery trucks due to the number of vendors that supply this type of service.  Permits are required for logging operations, etc., and that at times a road bond is also required.

John MacEachren, Chair of the Trustees of the Trust Funds, informed the Board that the transfers approved at the 2016 Town Meeting never occurred.  Ms. Harling has contacted the DRA about this and their response was to transfer the money as soon as possible.  Motion to authorize the Town Administrator to prepare manifests and have checks prepared for 2016 transfers to the trust funds authorized by the 2016 Town Meetings and to authorize the Board of Selectmen to sign the checks outside of a meeting (Newton/O'Brien).  All in favor, motion carried.

Discussion about the need for a new Trustee for the trust funds.  Motion to appoint Chester Bowles as a Trustee of the Trust Funds to March 2017 (Newton/Paris).  All in favor, motion carried.

The State bridge inspection list was reviewed and will be forwarded to Tim Keenan, Road Agent.

Ken Callahan has a $50.00 donation from the Lawlers for the archive fund, however it is made out to the town.  Mr. Newton signed the check over to the Trustees of the Trust Funds for deposit into the archive fund.  Mr. Callahan requested $400.00 for the 2017 Archive Committee budget.

Mitch Connell, Planning Board Chair, informed the Board that the PB has reviewed the master plan.  Mr. Connell's term on the PB is up in 2017 and he is willing to run again.

Tim Keenan, Road Agent, has met with Mr. Newton about charges made against the highway budget.  Mr. Keenan is trying to put together a budget for 2017.  Discussion about how much money to put into the highway repair fund in 2017, Mr. Newton suggested a warrant article for $20,000.00.  Discussion about the price paid for culvert pipe, the invoice was found and Mr. Keenan was given a copy.

Review of a request from Eversource to install a new pole on Nashua Road.  Motion to approve installation of a new pole on Nashua Road (Newton/O'Brien).  All in favor, motion carried.

Discussion items:  Mr. O'Brien - road grader

Ms. Paris - who will write the Selectmen's report for the town report?

Mr. Newton - who should print the town report?  It was suggested that Savron print the town report this year, but Savron gives the town a good price.  It was decided to stay with Savron at this time.

Ms. Harling - reviewed changes to the State RSAs regarding the Veteran's Credit.

Mr. Newton - discussion about maintenance at the Meeting House.  Everyone was asked to think about this for further discussion.

The Board started review of the 2017 budget to be proposed.  The Board discussed compensation for 2017.  Ms. Harling will review the 2015 and 2016 Town Clerk fees for the Board.  Proposals for warrant articles for trust funds were made as follows:

  • Cemetery - $2,000.00 to repair grave stones that are down, broken monuments, 2 gates, and fill graves.

  • Road maintenance - $20,000.00

  • Brick School House - $1,000.00

  • Archives - no money in 2017.

  • Legal - no money in 2017

  • Bridge - $10,000.00.

The budget hearing will be a the first February meeting on 2/7/17 at 5:30 pm.  Ms. Harling will post the hearing.

Motion to adjourn (Newton/O'Brien. All in favor, motion carried. Meeting adjourned at 6:30 PM.

Minutes taken by Debra Harling.  Approved on _2/7/17_________.


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris