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Wednesday, April 12, 2017

Selectmen 2017-03-21


Selectmen Meeting Minutes
March 21, 2017

Present: Carl Newton; Donald T. O'Brien, Linda Paris
Meeting called to order at 5:30 PM by Mr. Newton.


Motion to accept the minutes of 3/7/17 (Newton/O'Brien).  All in favor, motion carried.

Motion to approve payroll and manifest (Paris/Newton).  All in favor, motion carried.

Ken Callahan:  submitted two bills for the ConCom for payment.  Submitted a donation for the Will Fenno Memorial Fund from the Lawlers.

Discussion with Ken Callahan and Tim Keenan, Road Agent, about the gate on Mountain Road being open and people driving on Mountain Road.  Mr. Keenan will look at Mountain Road and assess how muddy it is.

Discussion with Mitch Call, Chair of the Planning Board, regarding an email send to the Town Attorney with questions about ADUs.  Mr. Call informed the Board that new ADUs will require approval.

Motion to approve and sign the MS232 (Newton/O'Brien).  All in favor, motion carried.

Motion to approve and sign timber tax warrants for The Society for the Protection of NH Forests and San-Ken (Newton/Paris).  All in favor, motion carried.

Motion to approve warrant article transfers to trust funds for submission on the April manifest (Paris/O'Brien).  All in favor, motion carried.

Motion to nominate Carl Newton as Chair of the Board of Selectmen (O'Brien/Paris).  All in favor, motion carried.

Mr. O'Brien shared information from Proctor and Green regarding the ConCom.

Ms. Paris had a question regarding the validity of the vote on warrant article #13 at Town Meeting.  It was agreed that this is a "sense of the meeting" vote and it does not deal with any appropriations.

Mr. Callahan spoke about the availability of the town reports before Town Meeting.  Discussion about mailing, delivering town reports to households, and leaving town reports outside the door of the Meeting House.  This matter will be discussed further later in the year.

Motion at 6:17 pm to enter non-public session under RSA 91-A:3, II (a) (Newton/Paris),  Roll call vote: Newton - yes; Paris - yes; O'Brien - yes, motion carried.

Out of non-public session at 6:32 pm.  

Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:34 PM.

Minutes taken by Debra Harling.  Approved on _04/04/2017________.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Sunday, March 26, 2017

Selectmen 2017-03-07

Selectmen Meeting Minutes

March 7, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton.



Motion to accept the minutes of 2/21/17 (Paris/O'Brien).  All in favor, motion carried.


Donations for the William Fenno Memorial Fund were acknowledged:  $25.00 from Edwina Hastings; $50.00 from Virginia Drake.


Review of Town Meeting:

  • Mr. Newton suggested that Juliana Kazanovicz be asked to work at Town Meeting during voting to help with procedure.  Mr. Newton will contact Ms. Kanzanovicz.

  • Ms. Harling will make copies of informational paperwork to have available for voter review.


Ms. Paris:

  • Questions about the password for the Hillsborough County Registry of Deeds, Ms. Harling has received this and will make it available.

  • Need to keep updated on payment of the LUCT owed by San-Ken.


Review of the warrant articles and discussion of who will speak about the articles:

  • Article # 5 - Mr. O'Brien

  • Article #6 - Mr. Newton

  • Article #7 - Ms. Paris

  • Article #8 - Ms. Paris

  • Article #9- Mr. Newton

  • Article #10 - Mr. O'Brien

  • Article #11 - Ms. Paris

  • Article #12 - Ms. Harling

  • Article #13 - Mr. Newton will discuss a town forum at a future date to discuss bridges.

Mary Ellen Bushell asked the Board about Swamp Road and the bridge.  Mr. O'Brien told her it would not be discussed at Town Meeting.


Mr. Newton suggested that the new laptop be purchased before Town Meeting so that information can be downloaded for new Town Officials.  Ms. Paris and Ms. Harling will look at the information on the current laptop.


Ms. Paris has information on roads from the NH-DOT website.


Discussion of food for election day.



Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:20 PM.


Minutes taken by Debra Harling.  Approved on _03-21-2017______.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris

Thursday, March 9, 2017

Selectmen 2017-02-21

Selectmen Meeting Minutes

February 21, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton.



Motion to accept the minutes of 2/7/17 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve the manifest and payroll (Newton/O'Brien).  All in favor motion carried.


Tim Keenan, Road Agent:

  • Asked about whether the current winter road policy is on the website, the most current is on the website.

  • Ms. Paris informed Mr. Keenan that she had spoken to Chief Guinard about Mill Road.  Chief Guinard had informed her that is was narrow, but passable.

  • Mr. Keenan would like to get feedback from the townspeople about a 5 year road plan.

  • Mr. Keenan informed the Board that machinery had been moved from the Mountain Road logging operation.


Kimberly Rizzo-Saunders, Superintendent of Conval Schools, Ann Forrest, Assistant Superintendent, and Jim Fredericks, Sharon School Board Representative, met with the Board.  Ms. Rizzo-Saunders presented the 2017-18 school budget and 2016-17 school reports.  Ms. Rizzo-Saunders explained that the process for creating the budget.  The district is experiencing a continued loss of revenue. It is estimated that there will be about 100 less students district wide in 2017-18.


Discussion about the 2016 annual report:

  • Vital Statistics from the State - Town Clerk needs to obtain.

  • Road Agents report received.

  • Audit Committee report needed.

  • Mr. Newton will work with Ms. Harling to compile the town report.


Discussion about ballots needed for the 3/14/17 elections:

  • Ballot for Town Officials

  • Zoning ballot - official wording needed.  Mr. O'Brien will contact Mr. Call, Chair of the Planning Board to determine the status.

  • Ballot wording for changing the Town Clerk and Tax Collector terms from one to three years.


Final review of the warrant, the bridge article was removed.  The Board added $1,500.00 to General Government Buildings for cleaning at the Meeting House.  This item was discussed at the budget hearing and the Board determined it is a needed expense.


Motion to sign the warrant and the Ms-636 Budget form, (Newton/Paris).  All in favor, motion carried.  The warrant and MS-636 were signed.



Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 7:05 PM.


Minutes taken by Debra Harling.  Approved on _03/07/2017________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Sunday, March 5, 2017

Selectmen 02-07-17

Selectmen Meeting Minutes

February 07, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton.


Discussion about printing the entire MS-9 in the town report.  Determined that just the summary will be printed, as in the past, a note will be added that the complete report is available for review.


Mr. Newton reported on the most recent SAC meeting and left a copy of the ConVal strategic plan.


Discussion of the State of NH bridge report.  Discussion about the possibility of closing the Swamp Road bridge.


2017 Budget Hearing opened by Mr. Newton at 5:45 pm


Review of the proposed ConCom budget, requested $731.00, the Board rounded this amount up to $750.00.

Review and approval of the proposed compensation schedule.

Discussion about a warrant article to change the compensation of the Town Clerk from salary and fees to a salary.  If passed this would take effect in 2018.

Review and approval of the budgetary accounts.

Review of warrant articles:  $1,500 to Brick Schoolhouse Maintenance Fund; $2,000 to the Welfare Services Non-Capital Reserve Fund; $20,000 to the Town Highway Repairs Fund; $10,000 to the Bridge Fund.


Non-monetary warrant articles: change the terms for the Town Clerk and Tax Collector to 3 year terms; adoption of the "All Veterans" tax credit.


Budget hearing closed at 6:55 pm


Regular business resumed at 6:55 pm


Paris: reminder of the memorial service for Will Fenno at the Meeting House on Sunday, February 19, 2017 from 1:00 pm to 3:00 pm.


Motion to accept the minutes of 1/17/17 (Paris/O'Brien).  All in favor, motion carried.


Signed two LUCT warrants for San-Ken for the area of the gravel pit.

Ms. Harling informed the Board that FEMA has approved the 2016 Hazard Mitigation Plan.


Discussion about the Avitar recommendation regarding a settlement with Fairpoint.  Ms. Harling informed the Board the Gary Kinyon had reviewed the recommendation and suggested the Board accept the settlement agreement.  The Board agreed to accept the Avitar recommendation to settle with Fairpoint.




Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 7:06 PM.


Minutes taken by Debra Harling.  Approved on _2/21/17_______.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2017-01-17


Selectmen Meeting Minutes

January 17, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 1/3/17 and 1/13/17 (Newton/O'Brien).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/O'Brien).  All in favor, motion carried.


Motion to sign 2016 W3 and 2016 4th quarter 941 (Newton/Paris).  All in favor, motion carried.


Bryan Rouff, resident and engineer, asked about road and bridge weight limit postings for Mill Rd., Spring Hill Rd., and Cross Rd.  Mr. Newton explained that the town had dropped tonnage on the roads to save the bridges.  Mr. Bowles explained that the town posts the roads, the state posts the bridges, but school buses and emergency vehicles are exempt from permits.  It was also explained that it is the practice of the town not to require permits for service vehicles such as oil delivery trucks due to the number of vendors that supply this type of service.  Permits are required for logging operations, etc., and that at times a road bond is also required.


John MacEachren, Chair of the Trustees of the Trust Funds, informed the Board that the transfers approved at the 2016 Town Meeting never occurred.  Ms. Harling has contacted the DRA about this and their response was to transfer the money as soon as possible.  Motion to authorize the Town Administrator to prepare manifests and have checks prepared for 2016 transfers to the trust funds authorized by the 2016 Town Meetings and to authorize the Board of Selectmen to sign the checks outside of a meeting (Newton/O'Brien).  All in favor, motion carried.


Discussion about the need for a new Trustee for the trust funds.  Motion to appoint Chester Bowles as a Trustee of the Trust Funds to March 2017 (Newton/Paris).  All in favor, motion carried.


The State bridge inspection list was reviewed and will be forwarded to Tim Keenan, Road Agent.

Ken Callahan has a $50.00 donation from the Lawlers for the archive fund, however it is made out to the town.  Mr. Newton signed the check over to the Trustees of the Trust Funds for deposit into the archive fund.  Mr. Callahan requested $400.00 for the 2017 Archive Committee budget.


Mitch Connell, Planning Board Chair, informed the Board that the PB has reviewed the master plan.  Mr. Connell's term on the PB is up in 2017 and he is willing to run again.


Tim Keenan, Road Agent, has met with Mr. Newton about charges made against the highway budget.  Mr. Keenan is trying to put together a budget for 2017.  Discussion about how much money to put into the highway repair fund in 2017, Mr. Newton suggested a warrant article for $20,000.00.  Discussion about the price paid for culvert pipe, the invoice was found and Mr. Keenan was given a copy.


Review of a request from Eversource to install a new pole on Nashua Road.  Motion to approve installation of a new pole on Nashua Road (Newton/O'Brien).  All in favor, motion carried.


Discussion items:  Mr. O'Brien - road grader

Ms. Paris - who will write the Selectmen's report for the town report?

Mr. Newton - who should print the town report?  It was suggested that Savron print the town report this year, but Savron gives the town a good price.  It was decided to stay with Savron at this time.

Ms. Harling - reviewed changes to the State RSAs regarding the Veteran's Credit.

Mr. Newton - discussion about maintenance at the Meeting House.  Everyone was asked to think about this for further discussion.


The Board started review of the 2017 budget to be proposed.  The Board discussed compensation for 2017.  Ms. Harling will review the 2015 and 2016 Town Clerk fees for the Board.  Proposals for warrant articles for trust funds were made as follows:

  • Cemetery - $2,000.00 to repair grave stones that are down, broken monuments, 2 gates, and fill graves.

  • Road maintenance - $20,000.00

  • Brick School House - $1,000.00

  • Archives - no money in 2017.

  • Legal - no money in 2017

  • Bridge - $10,000.00.


The budget hearing will be a the first February meeting on 2/7/17 at 5:30 pm.  Ms. Harling will post the hearing.




Motion to adjourn (Newton/O'Brien. All in favor, motion carried. Meeting adjourned at 6:30 PM.


Minutes taken by Debra Harling.  Approved on _2/7/17_________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Thursday, January 26, 2017

Selectmen 2017-01-13



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Selectmen Meeting Minutes

January 13, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris, Rodney Bartlett, Peterborough Town Administrator, Nicole McStay, Peterborough Assistant Town Administrator

Meeting began at 9:00 AM.


Mr. Bartlett informed everyone that he would be presenting the fiscal year budget for Peterborough to the Peterborough Board of Selectmen and Budget Committee on Tuesday, January 17, 2017.


The Peterborough Ambulance budget was reviewed first.  Mr. Bartlett explained that it is becoming more difficult to hire and retain ambulance personnel.  The ambulance personnel are part-time and paid on a per-diem basis.  Most are looking for full-time work.  Ms. McStay explained how the ambulance is funded and how the towns are billed.


The Fire Department budget was reviewed, the increase to Sharon in this budget is due to the lease payment for the fire truck purchased in 2015.


There was a brief discussion regarding the Police and Recycling budgets.  The costs to Sharon for these two items is down slightly.



Meeting adjourned at 10:00 AM.


Minutes taken by Debra Harling.  Approved on 2017-01-17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris




Selectmen 2017-01-03


Selectmen Meeting Minutes

January 3, 2017


Present: Carl Newton; Donald T. O'Brien

Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 12/20/16 (Newton/O'Brien).  All in favor, motion carried.


Paul LaRoche, ATA Construction submitted plans for 175 Spring Hill Road.  The House will be demolished and rebuilt as a 2 bedroom house on the existing foundation.  The septic has passed inspection.  Monadnock Disposal will be providing the dumpsters.  The Board requested that the Road Agent be contacted regarding the route that Monadnock Disposal will use to remove the dumpsters.


Ken Callahan discussed the following:

  • Paper towels needed for the Meeting House.

  • Street Light at Park still out.

  • Has a label printer if needed

  • Found information in the archives of a 1907 vote to prohibit the sale of liquor,  The measure failed.

  • Found information in the archives about the abandonment of Chapman Road.  Suggested trying to determine how the State of NH used the term abandon in that time period.


Mr. Bowles contacted Juliana Kazanovicz regarding the open position on the Trustees of the Trust Funds.  The Trustees are meeting tonight, Mr. Bowles did not know if Ms. Kazanovicz would be attending the meeting.


Reviewed a letter from the State Fire Marshal's office regarding fireworks.  Sharon has no fireworks ordinances, Ms. Harling will inform the Fire Marshal's office.


Reviewed a letter from the Town of Pittsburg regarding electric utilities and road right-of-ways and requesting other towns become involved.  The Board felt that there are enough ways for individuals to become involved and did not think the town should be involved.

Reviewed information on the Eversource abatement, Ms. Harling will contact the BTLA.


Discussed Bryan Rouff's request to meet with the Board, Ms. Harling will contact Mr. Rouff.


Discussed the building permit for Matthew Riley, determined that it is still valid.


Discussion items from Ms. Paris:

  • Tax Collector printer is all set.

  • Suggestions to replace the Tax Collector computer, Mr. Newton is looking into this.

  • Tax payments have been deposited.

  • Peterborough service fees, 2017 numbers have been received.

  • Sand is available for residents.

  • Complaints about the roads after storms.  Board thinks the roads are adequate and the policy is being followed.  Mr. Bowles and Ms. Harling will get the winter road maintenance policy on the website, it is in the 2015 town report.


The Moderator needs a Deputy, the Board will think about possible people to fill this position.


Mr. Newton provided suggested budget items to the Board and suggested looking at the Town Clerk compensation.


Mr. Newton discussed a phone call received regarding a granite post on Slip Town Road that had gotten bumped by a plow.  According to Kaufhold monument it has been hit before and is placed in a bad spot.  No action taken on this at this time.


Motion to adjourn (Newton/O'Brien. All in favor, motion carried. Meeting adjourned at 6:30 PM.


Minutes taken by Debra Harling.  Approved on _2017-01-17__.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris