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Wednesday, September 20, 2017

Selectmen 09-05-17



Selectmen Meeting Minutes

September 5, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:32 PM by Mr. Newton


Motion to approve the minutes of 8/15/17 as corrected (Newton/O'Brien).  All in favor, motion carried.


Ken Callahan:

  • Mr. Callahan read the Board's proposal for cemetery regulations at the town picnic.  One person commented on the proposed regulations.

  • A former town resident stopped at the Meeting House when Mr. Callahan was there and complained about the upkeep.  This person suggested the town hire a professional landscaper.  The Board requested that Ms. Harling send an email out asking if anyone in town would like to organize a landscaping day at the Meeting House and old School House.

Anne Booth:

  • Question about the beavers on Mill Road.  Mr. Newton stated that a trapper has been hired to remove them.  There are issues with a house being flooded because of the beavers.


Ted O'Brien:

  • Doesn't think that Swamp Road can be closed on an emergency basis.  Mr. Newton said he would like to speak to DiSalvo.  Discussion about road closure designations.


Linda Paris:

  • Verified that Chet Bowles use of the Meeting House is set/

  • Asked about the Matthews intent to cut was set, all proper wetlands notifications have be done with the State of NH.

  • Asked about the Town Administrator's meeting with Mr. Goodeve.  Accruals will be done for the tax liens.  Mr. Goodeve suggested that the Board start considering a professional audit.  Ms. Harling will contact Melanson Heath and Roberts & Greene for estimates for an audit.

  • Roadside mowing - upper Spring Road is not done, branches have not been cut.

  • Ms. Paris found templates for driveway permits on her computer, these will be forwarded to Mr. Keenan.


Carl Newton:

  • Work has started on the door for the shed.

  • Reviewed the changes to cemetery regulations.  Motion to charge $150.00 for a 2' x 2 ½' plot for cremations (Newton/Paris).  All in favor, motion carried.





Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:18 PM.


Minutes taken by Debra Harling.  Approved on_09/19/17__.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Tuesday, September 12, 2017

Selectmen 2017-08-15


Selectmen Meeting Minutes

August 15, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton


Motion to approve the minutes of 7/18/17 (Newton/O'Brien).  All in favor, motion carried.


Motion to approve the manifest and payroll (Newton/Paris).  All in favor, motion carried.


Paperwork:

  • Signed abatement warrant for SPNHF for late charges on timber taxes.

  • Signed intent to cut for Hart, M 3 L 48.

  • Signed intent to excavate - San-Ken, M 3 L 38.


Tim Keenan, Road Agent:

  • Driveway permits for the Spring Hill subdivision, on permit was approved and one was denied.  Mr. Newton stated that two driveways cannot be approved without subdivision approval.  The property owners are in discussion with the PB.  Ms. Harling will hold the driveway permits.

  • Ms. Paris asked about the garage doors for the shed.  Mr. Keenan needs the original quote, Mr. Newton never received a written quote.

  • Salt for the salt shed should be delivered by the end of October.

  • Mr. Keenan is looking into funding for the Spring Hill Road bridge.

  • Mr. Keenan will begin preparing for winter, checking signs and areas around bridges.

  • Mr. Keenan has been trying to speak to people about winter plowing.

  • Mr. Keenan dismantled the beaver dam Tuesday, August 8, and the beavers were back that same night.


Motion to approve septic design for Aho, M 7 L 26 (Newton/O'Brien).  All in favor, motion carried.  Approval signed by Mr. Newton.


The  regular Board meeting was suspended at 6:00 pm.  

Public hearing to accept and expend unanticipated funds from the State of NH under 2017 Senate Bill (SB) 38 was opened at 6:00 pm.  

Motion to  accept $17,496.18 from the State of NH (Newton/O'Brien).  All in favor, motion carried.   Mr. Keenan was asked to determine how this motion should be used.  Ms. Harling will speak to Mr. Goodeve to determine where these funds should be recorde.

Motion to close the public hearing at 6:03 pm (Newton/O'Brien).  All in favor, motion carried.


The regular Board meeting was reopened at 6:03 pm.


Dan Reed presented intents to cut for Matthews, M 5 L 7A and Peyton, M 5 L 6 both located on Cross Road.  Discussion about a road bond and road permit.  It was suggested that the bond for Mountain Road be transferred to this cut.  Mr. O'Brien asked Mr. Keenan if he would like a higher bond amount.  Mr. Keenan is okay with the amount of $7,500, Ms Paris thought the bond should be increased.  Discussion about the estimated length of time, Mr. Reed thought 4 weeks.  The ConCom will need to be involved due to the water crossing for Meadow Brook.  Mr. Callahan will check the rules regarding crossing water.  Motion to approve the intents to cut (Newton/O'Brien).  All in favor, motion carried.  Motion that the Road Agent monitor Cross Road for damage from the cuts on M 5 Lots 6 and 7A (Newton/O'Brien).  All in favor, motion carried.


Mitch Call:

  • Submitted updated building permit forms - reviewed Mr. Newton's comments.

  • Submitted an application form for the review of existing ADUs.  The Planning Board can revise their procedures to create an expedited review process.

  • Discussion about drones, suggested a regulation for town roads and town property with some allowance for commercial purposes.  Mr. Call explained that over 500 feet above ground level (AGL) drones are regulated by the FAA, under 500 feet AGL a drone is trespassing.


Ms. Paris:

  • Discussion about an email from the Treasurer regarding the bank charges on the Forest Fund for inactivity.  Mr. Callahan will speak to the ConCom.  Mr. Callahan thought that this shouldn't be a problem because interest income has increased.

Mr. O'Brien:

  • Has spoken to the Town Attorney about closing Swamp Road.  Ms Paris suggested closing the bridge on Swamp Road.  Discussion about both ideas.  Motion to close the bridge on Swamp Road (O'Brien/no second).  Mr. Newton and Ms. Paris would like more time to think about these suggestions.  Mr. Callahan suggested the Board make sure they have all their facts and reasons noted before taking action.



Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 7:00 PM.


Minutes taken by Debra Harling.  Approved on 09-05-17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris

Selectmen 2017-07-18

Selectmen Meeting Minutes

July 18, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton


Motion to approve the minutes of 6/20/17 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve the manifest and payroll (Newton/Paris).  All in favor, motion carried.


Paperwork:

  • Signed State of NH request for 2018 property inventory forms.

  • Signed State of Nh request for reimbursement for state forest lands within the town.

  • Signed the 2017 2nd quarter 941 payroll tax return.


Tim Keenan, Road Agent:

  • The Mountain Road logging operation has started.

  • Beavers are at the Mill Road bridge, Mr. Keenan will be taking care of them.

  • Roadside mowing has been started

  • Mr. Newton found a new fire pit on Swamp Road and broke it up.

  • Mr. Newton asked about winter snow plowing.  Mr. Keenan has spoken to several contractors and informed the Board that the contractors are not willing to work around a specific dollar amount.  The Board will try to meet with Mr. Mattson.


Rick Kohler submitted a septic design for Mitch Call's property.  After review Mr. Newtown signed the town review sheet for submission to the State of NH-DES.  A permit will be needed from the Road Agent to bring equipment to the property.


Ken Callahan spoke to the Board about setting aside space in the cemeteries for the burial of ashes.  After discussion about the pros and cons Ms. Paris suggested the Board members walk the cemeteries to visualize Mr. Callahan's proposal.  Mr. Callahan asked the Board to consider the old cemetery as well as the newer cemetery.


Dan Reed presented an intent to cut for the Nichols Family, after review the Board signed.


Ms. Harling requested permission from the Board to obtain quotes from Interware and Avitar for Town Clerk software.  The Board agreed.


Mr. O'Brien:

  • Received complaints about fireworks and asked if Temple allowed fireworks.  Temple does not allow fireworks.  Discussion about an ordinance - either through the Planning Board or by petition.

Mitch Call:

  • No responses regarding ADU's at this time.

  • Would like comments on the building permit form.

  • San-Ken intent to excavate - they have been requested to submit a bond before the intent to excavate is signed.


Ms. Paris:

  • Look into putting notices on the front page of the website.

  • Verify that property changes have been done and Avitar has updated information.

  • Where are the DVDs from the Bi-Centennial?  Chet Bowles has one, cannot find the copies.

  • Will Fenno's brother likes the idea of a memorial bench on the porch of the meeting house.


Mr. Newton:

  • Has had some feedback from potential volunteers.  Would like everyone to continue speaking to people.




Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:48 PM.


Minutes taken by Debra Harling.  Approved on_08/15/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, July 19, 2017

Selectmen 2017-06-20

Selectmen Meeting Minutes

June 20, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton


Motion to approve the minutes of 6/6/17 (Newton/Paris).  All in favor, motion carried.


Motion to approve the manifest and payroll (Newton/Paris).  All in favor, motion carried.


The Board gave approval for the Town Administrator, Ms. Harling,  to meet with Bart Goodeve regarding accruals.


The Board agreed to abate the fees on the timber tax for SPNHF on request of the Tax Collector.  Due to the change over in personnel the bill was not received by SPNHF in a timely manner.  Ms. Harling will write up an abatement request for the Board's signature.


Ms. Harling informed the Board that Mr. Makechnie has written up a bond for the San-Ken intent to excavate.  Ms. Harling will request the Mr. Makechnie handle notification to San-Ken.


Tim Keenan, Road Agent:

  • Roadside mowing will be started.

  • Mr. Keenan responded to Mill Road and the State Hwy for a tree down.  He cut the tree up to keep Mill Road clear.


Karen Shea Dufresne, Tax Collector:

  • Questions regarding the handling of taxes - timber, excavation, LUCT - the Board explained that they will issue warrants and the Tax Collector sends the bills.

  • Questions on the tax lien process, Ms. Harling will contact Avitar Associates.

  • The Board requested that a reminder about the outstanding LUCT be sent to San-Ken after 7/5/17 (the due date for the property taxes).

  • A suggestion was made to hold potluck suppers to try and get residents interested in the town positions.

Bob Greenwood:

  • Emergency lights and exit signs have been changed in the Meeting House, except in the Town Clerk's office.

  • Asked if everyone who needs a radio has one.  He will recycle the old radios, there are at least 5 to be recycled.

Mitch Call:

  • Submitted an early draft of a construction application and is working on a permit that would be generated after approval.


Mr. Newton:

  • Asked the Board members to think about how to allocate the donations made in Will Fenno's memory.

  • The August meeting will be held in the Brick School for the annual "throw back" meeting.


The meeting for discussion about town bridges was started at 6:00 pm.

Pete Paris, former Road Agent, reviewed information on bridges.  Mr. Paris explained the bridge inspection reports noting that there are 3 components of bridges: the deck (top), superstructure (foundation wall that holds up the deck), and the substructure (the footing that holds up the superstructure).


Mr. Paris described the bridges in town: Cross Road - rebuilt in 2014.  Spring Hill Road - 97 years old; Mr. Paris did preventative maintenance on this bridge.  Mr. Newton explained that it takes awhile to put money away for work on the bridges.  This bridge is the most important one in need of work due to the fact it is a narrow bridge which creates a safety problem, and postings are important.

 McCoy Road - posted at 15 ton so that permits are required, there is a big void in the substructure.  

Mill Road - preventative maintenance has been done, Mill Road is not highly travelled and this bridge is not a top priority.  

Swamp Road - this bridge is on the State red list.  The deck is good, it was replaced in 2002.  The substructure does not have State of NH approval.  Until the State recommends closure the town does not have to worry about it.  Mr. Newton spoke about the trash being left on Swamp Road and said it is hard to patrol, recently an oil drum was found on this road.  No one lives on this road and the Board is considering asking the town to close this road subject to gates and bars, leaving it open for walking.  The Board thinks this could alleviate some of the trash problem.  There are 4 or 5 property owners on this road and they would be given keys to the gates.  There was discussion between the public and the Board regarding some of the issues that might be brought forward.  It was suggested that something be put together to explain the Board's rationale that would be available to the residents and landowners.

Mr. Newton gave an explanation of the State of NH bridge aid program.  Mr. Bowles spoke about the process and issues for the Cross Road Bridge that he was involved in.  There was a suggestion to send out information regarding the bridges to the email list.  The Board would like this to be an ongoing discussion.




Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 7:00 PM.


Minutes taken by Debra Harling.  Approved on 07/18/2017.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, June 21, 2017

Selectmern 2017-06-06

Selectmen Meeting Minutes

June 6, 2017

 

Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton

 

Motion to accept the minutes of 5/16/17 (Paris/Newton).  All in favor, motion carried.

 

Reviewed intent to cut for Fogden.  Motion to approve and sign the intent to cut for Fogden (Newton/O'Brien).  All in favor, motion carried.

 

Discussion about the intent to excavate from San-Ken.  Review of information from Steve Hamilton of the NH-DRA - if there are unpaid property taxes the Board can require a bond to secure the payment of the excavation tax.  Motion to require a bond for the excavation tax in the amount of $480.00 (Newton/Paris).  All in favor, motion carried.

 

Mitch Call:

  • Letter regarding ADUs that will be sent out to 260 property owners  The BOS address stamp will be used for the return address.  Ms. Harling will purchase stamps for the mailing.

  • Building permit application is being worked on.

 

Joe Chu spoke with the Board about the Floyd Backes property, which he will be purchasing.

 

Drew Raffaele requested information om 23 Nashua Road, which he has recently purchased.

 

Ms. Paris:

  • Checking on the status of background checks.

  • Mr. Bowles request for the use of the Meeting House in November for a Monadnock Chorus rehearsal.  Request the Mr. Bowles pay the fee.

  • Posting of open positions - remove dates and send to googlegroups.

  • Discussion about what will be sent out to the googlegroups.  It was agreed that only town functions or notices will be posted.  It was agreed there will be no town facebook page.

Motion to enter no-public session under RSA 91-A:3, II © at 6:23 pm (Newton/Paris).  All in favor, motion carried.

 

Out of non-public session at 6:39 pm.

 

 

 

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:40 PM.

 

Minutes taken by Debra Harling.  Approved on 06/20/17________.

 

 

___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2017-05-16

Selectmen Meeting Minutes

May 16, 2017

 

Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton

 

Motion to accept the minutes of 5/2/17 (Paris/Newton).  All in favor, motion carried.

 

Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.

 

Motion to approve and sign the 2016 1st billing property tax warrant (Newton/Paris).  All in favor, motions carried.

 

Motion to approve and sign 2016-2017 excavation tax warrant for San-Ken (Newton/O'Brien).  All in favor, motion carried.

 

Bob Greenwood, EMD, brought in the updated 911 maps he has received.  Mr. Greenwood met with the new Homeland Security liaison May 17, 2017.

 

Review of the 2017-2018 intent to excavate from San-Ken.  The original was never received, copy received 5/13/17.  Questions regarding the back taxes owed for LUCT and timber.  Question about not having an original signature.  The DRA will be contacted regarding these questions.

 

Driveway permit for Everson reconstruction.

 

Tim Keenan, Road Agent:

  • Sweeping will start on 5/17/17.

  • Work on cemetery will start 5/20/17

  • Grader will be used to tune up Swamp Road and Cross Road.

  • Ms. Paris informed Mr. Keenan that the Game Wardens had caught people in the woods at Swamp Road.

 

Motion to suspend the Board of Selectmen meeting at 6:00 pm (O'Brien/Newton).  All in favor, motion carried.

 

Mr. Newton opened the Public Hearing to ratify the votes of the postponed Town Meeting at 6:00 pm.  Two members of the public were in attendance.

 

Mr. Newton stated that no complaints had been received about the postponement or the results of the election.

 

Motion to legalize, ratify and confirm all actions, votes and proceedings at the town election scheduled to take place March 14, 2017, but due to inclement weather was postponed to March 17, 2017 and held on that date (Newton/Paris).  All in favor, motion carried.

 

Motion to close the public hearing at 6:03 pm (Newton/Paris).  All in favor, motion carried.

 

Board of Selectmen meeting reopened at 6:03 pm.

 

Mitch Call:

  • Presented a draft letter to property owners regarding ADUs.  The Board reviewed and approved.  Mr. Call will put a date on it and have it printed at Sterlings.

  • The building permit form is being worked on.

 

Discussion about the Tax Collector and Deputy Tax Collector salaries.  It was determined that the Deputy Tax Collector will receive $600.00/year.  The Tax Collector will receive $2,800.00/year.

 

Newton:

  • Contacted the NHMA regarding Swamp Road.  A decision to close will need to go to town meeting, or a lock could be put on the gate with keys given to all abutting property owners.  Mr. Newton asked the Board members to think about the options.

  • Mr. Newton checked the cemeteries and found that changes need to be made with corner marker stones.  Standard procedures need to be set and the grave lots need to be numerically sequenced.  Someone needs to supervise the placement of corner markers.  It was determined that the cost for a 5' x 10' lot is $350.00.

 

Discussion about elected and appointed positions, at the moment a notice asking people to "get involved will be sent out to the google groups.

 

 

 

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:40 PM.

 

Minutes taken by Debra Harling.  Approved on 06/06/17______.

 

 

___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2017-05-02

Selectmen Meeting Minutes

May 2, 2017

 

Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton

 

Motion to accept the minutes of 4/18/17 (Paris/O'Brien).  All in favor, motion carried.

 

Motion to approve abatement of costs for Husbands (Newton/Paris).  All in favor, motion carried.

 

Motion to approve and sign the timber tax warrant for NEFF (Paris/O'Brien).  All in favor, motion carried.  The bond from HHP has been released, Mr. Makechnie will write up a bond for Lyons and Tenney for the second timber cut.  

 

Review of the 2016 property taxes to be liened

 

Review of notice of foreclosure for a Swamp Road property, M 7 L 025, auction scheduled for June 14, 2017.

 

Bruce Matthews from Cross Road:  Dan Reed will be handling a timber cut on his property, Mr. Matthews is prepared to give a bond to cover potential road damage.

 

Mitch Call discussed the procedures that the PB would like to follow regarding ADUs after the public hearing to ratify the March 2017 election.  Mr. Call is drafting a letter to residents.  The PB is suggesting a 6 month time frame for property owners with ADUs to obtain a conditional permit.  Properties that are grandfathered will need to obtain conditional permits and the PB is recommending a nominal filing fee for these.  A higher filing fee ($150?) is suggested for all other conditional permits for ADUs.

 

A public hearing for ratification of the March 2017 election results will be held on May 16, 2017 at 6:00 pm.  Ms. Harling will place notice in the paper and on the website.  Ms. Harling will forward suggested wording to Mr. Makechnie for his review.

 

Mr. O'Brien:

  • Question on the Van Dyke property which Mr. Callahan answered.

  • Question on whether the DiSalvo property has an easement, no easement

  • San-Ken is currently operating in the gravel pit.

 

Ms. Paris:

  • Question about the price for cemetery lots, Don Hart should be contacted for cemetery questions.

  • Request for a google-group notice that Emmanuel Denis of Mill Road, a long time resident, passed away.

  • Asked Ms. Harling to file property record cards.

  • Spoke about getting the property inventories for 2018.  The State will send out a form in the late summer for the Board to sign to order inventory forms.

  • Need a simple building permit form, Mr. Call, Mr. O'Brien and Ms. Harling will work on this.

  • Road Agent - need to discuss selling excess culverts, grading roads and the road permit for Mill Road.  Mr. Newton will speak to Mr, Keenan about these matters.

  • Discussion about the outside bulletin board, the Town Administrator and Town Clerk should both be maintaining this.

 

:Mr. Newton:

  • Discussion about revising the salary split between the Tax Collector and Deputy Tax Collector.  Mr. Newton will work on this.

  • Discussion about Juliana Kazanovicz continuing as a Motor Vehicle Clerk.  Ms. Kazanovicz would need to sign in on the State DMV system once per year.  Mr. Newton will discuss this with Ms. Kazanovicz.

  • List of positions that will need to be filled in 2018 or sooner.  Need to start recruiting people to fill these positions.  Discussion about how to get residents involved in town positions.

  • Suggested that a meeting for residents be held June 20, 2017 at 6 pm to review bridges and discuss Swamp Road.

 

 

Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:50 PM.

 

Minutes taken by Debra Harling.  Approved on 5/16/2017________.

 

 

___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris