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Tuesday, July 23, 2019

Selectmen 2019-06-27

Selectmen Minutes

June 27, 2019


Present: Carl Newton, Diane Callahan, Fred Woodhouse


Meeting called to order at 4:00 PM by Mr. Newton.


Reviewed the settlement agreement for the Eversource abatement.  Motion to accept the settlement agreement (Newton/Callahan). All in favor, motion carried.


Motion to approve the manifest in payment of the Eversource settlement (Newton/Woodhouse).  All in favor, motion carried.


Mr. Newton gave the Board a list of current items that need to be completed during the coming year.



Meeting adjourned at 4:25 PM.


Minutes taken by Debra Harling.  Approved on 07/16/2019.


Tuesday, June 25, 2019

Selectmen 2019-06-18




Selectmen Minutes
June 18, 2019

Present: Carl Newton, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:30 PM by Mr. Newton.

Move to approve the minutes of 6/4/2019 (Callahan/Woodhouse).  All in favor, motion carried.

Motion to approve the manifest and payroll (Newton/Callahan).  All in favor, motion carried.

Tim Keenan:
  • Submitted his resignation effective June 30, 2019.  Motion to accept Mr. Keenan's resignation as Road Agent (Newton/Woodhouse).  All in favor, motion carried.
  • Swamp Road has been graveled.
  • Mountain Road was looked at and some work has been done there.
  • Received a call from Chief Guinard about Spring Hill Road and Hill Road, after Mr. Keenan explained there has been an issue with the bridges it was agreed that the Police will keep an eye on truck traffic.
  • Mr. Keenan gave the Board information on the State of NH-RSAs after questions about weight limits.  The RSAs give the Select Board the authority to set weight limits on bridges.

Juliana Kazanovicz informed that Board that they are trying to install solar panels on the ground.  Ms. Kazanovicz presented a map indicating the placement of the solar panels. Four panels are planned at this time with the addition of more panels in the future.  Ms. Kazanovicz needs a letter that the solar panels are allowed per the zoning. Mitch Call, Planning Board Chair, informed Ms. Kazanovicz that she will need to make an application to the Planning Board.

Marc LaPlante showed the Board the indian pump that had been donated by the town to the Red Knights.  The indian pump has been refurbished and painted, it will be raffled or auctioned off at the Red Knights international convention on the 4th Saturday of August, 2019 to benefit the Veteran's Cemetery.

Mr. Newton:
  • Mr. Groesbeck did not appeal the ZBA decision.  Mr. Newton has contacted Gary Kinyon to find out how to proceed.
  • Fred Woodhouse has volunteered to take Mr. Newton's place as the Sharon representative to the Conval Selectmen's Advisory Committee.
  • Dustin Krook's foundation is in on M 3 L 25A and appears to be in the correct spot.
  • Submitted a letter of resignation from the Select Board effective 6/30/2019.  Motion to accept Carl Newton's resignation from the Select Board (Callahan/Woodhouse).  Callahan and Woodhouse - yea; Newton recused himself, motion caried.
  • Spoke about Drury Lane which is closed subject to gates and bars (Class VI road), but should be accessible to emergency vehicles.  
  • Informed the Board that the flagger certification training has been completed.

Ms. Callahan:
  • Reviewed items from the Municipal Association calendar that should be done at this time.
  • Asked about the dogs list that should be submitted by the Town Clerk.  The Town Administrator will speak to Wendy Drouin about completing this list.

The Board signed the application for forest land reimbursement from the State of NH.

Motion to approve warrant article transfers to the trust funds (Newton/Woodhouse).  All in favor, motion carried.

The Town Administrator reviewed the budget vs actual reports through 6/18/19.  The legal and welfare lines are over budget.

The Board discussed the need to find a site inspector.  Mr. Newton will speak to the gentleman from Peterborough again.  Mr. Newton is willing to do this job for the present time. Motion to appoint Carl Newton as site inspector (Woodhouse/Callahan).  Callahan and Woodhouse - yea, Newton recused himself, motion carried.

Motion to appoint Carl Newton as Road Agent effective 7/1/19 (Callahan/Woodhouse).  Callahan and Woodhouse - yea, Newton recused himself, motion carried.

Motion to appoint Marc LaPlante as Selectman effective 7/1/19 to the March 2020 election (Newton/Callahan).  All in favor, motion carried.

The Board set the summer schedule for meetings on 7/16/19 and 8/20/19, with the August meeting being held in the Old School House.  Mr. Newton suggested holding a forum about bridges in September.

Ken Callahan informed the Board that Mr. Newton had made a new gate for the McCoy Road Cemetery, stated that this gate has been installed and looks really good.

Marjorie Hobbs spoke to the Board and informed them that one of her children will be moving to her house on a temporary basis.  The child would like to have a storage pod. The Board asked Mrs. Hobbs some questions and determined that this would be a temporary structure and would be permissible as a temporary structure.  There was a request for this pod to be put out of sight from the neighbors and the road.

Meeting adjourned at 6:39 PM.

Minutes taken by Debra Harling.  Approved on 07/16/2019.

Friday, June 7, 2019

Selectmen 2019-06-04




Selectmen Minutes
June 4, 2019

Present: Carl Newton, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:30 PM by Mr. Newton.

Discussion about changing banks from Bar Harbor.  The Town Administrator has spoken to Keith Pike of TD Bank and will forward the information he has requested.

Discussion about who should accept tax payments, and how to get these to the Tax Collector.  A large envelope will be left on the Tax Collector's desk and tax payments should be put into this for the Tax Collector to pick up.

Motion to approve the 5/21/2019 minutes (Newton/Callahan).  All in favor, motion carried.

Motion to approve the tax abatement for San-Ken Homes as requested by the Tax Collector on 6/4/2019 (Newton/Callahan).  All in favor, motion carried.

Dustin Krook came in regarding his building permit for Spring Hill Road, Map 04 Lot 25A.  Septic approval has been received from the State of NH. Motion to approve the site plan, with the provision that the stakes are not moved (Newton/Callahan).  All in favor, motion carried. Mr. Krook supplied check #302 in the amount of $75.00 for the building permit fee.

Motion to approve and sign the yield tax warrant for Marlo Herrick on the Annett State Forest cut (Newton/Woodhouse).  All in favor, motion carried.

Discussion of dates for the Flagger Certification class.  The best date for all in June 13, 2019 at 9:00 am. Carl Newton, Fred Woodhouse, Ken Callahan will be in attendance.  Marc LaPlante will try to attend, and Peter Paris will be contacted to see if he would be interested in attending. The towns of Wilton and Temple would like to send people.  Jaffrey and Peterborough will be contacted to see if they would like to have people attend. The Town Administrator will contact Primex to confirm the date and time.

Mr, Newton and Ken Callahan will meet on 6/6/2019 at 8:30 am to work on the cemetery gate.

Ms. Callahan:
  • Updated the Board on what is happening in the Town Clerk's office.  Wendy Drouin will cover Town Clerk hours for the month of June 2019.
  • Asked for an update on the Groesbeck zoning issue.  Mr. Newton explained that Mr. Groesbeck has until Thursday, June 13, 2019 to appeal the ZBA decision.

Mr. Newton:
  • Is working on the home business and home occupancy list.  These lists need to be discussed and updated.
  • The Town Administrator will need to compose a letter to Anne Fischer regarding the stone wall that was dismantled during the timber cut on her property.
  • The Town Administrator will need to contact Tracy Craig regarding her offer to work on the town website.
  • Suggested holding another bridge forum, Mr. Newton and Mr. Paris will help with this forum.  Suggested date of July 16, 2019.
  • No information on the Eversource abatement appeal.
  • Suggested that all future intents to cut be reviewed by the Road Agent before being presented to the Select Board.  Loggers will need to obtain a temporary driveway permit.
  • Peterborough has obtained a federal grant for the water project on the Coldstone property.
  • Informed the Board that the Conval Selectmen's Advisory Committee meets the 3rd Thursday of each month at 7:30 pm

Meeting adjourned at 6:30 PM.

Minutes taken by Debra Harling.  Approved on 06/18/2019.

Tuesday, May 28, 2019

Selectmen 2019-05-21




Selectmen Minutes
May 21, 2019

Present: Carl Newton, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the 5/7/19 minutes (Callahan/Woodhouse).  All in favor, motion carried

Motion to approve the payroll and manifest (Newton/Callahan).  All in favor, motion carried.

Yield tax warrant signed for DiSalvo, M 7 L 21, and Raffaele, M3 L 35B.

2019 1st property tax warrant.

Tim Keenan:
  • Cross Road has been graded.
  • Swamp Road and South Road are scheduled to be graded.
  • Mr. Keenan's last day as Road Agent will be June 30, 2019

Dustin Krook came in to discuss construction of a house on M 4 Lot 25A.  The Board reviewed plans submitted and informed.Mr. Krook that a site plan with the correct placement of the house, and correct setbacks is needed.  The septic approval from the State of NH-DES is also needed.

Mr. Woodhouse:
  • Spoke to the Board about the State of NH Code Red System.  This is similar to a reverse 911 system and is for both emergency and non-emergency notifications.  Residents are able to elect notifications, which can be voice, email, or text. Mr. Woodhouse will forward the information to the other Board members.

Mr. Newton:
  • Reviewed a letter he has composed to be sent to residents about situations that might need to be remedied.  There was a discussion about residents knowledge of requirements for cutting timber, repairing stone walls, and other zoning requirements.
  • The Board agreed to add a list of permits required to the annual report, which will include a list of items property owners need to contact the Select Board about.
  • The Board discussed Home Businesses and Home Occupations.  These two lists need to be updated.


Meeting adjourned at 7:12 PM.

Minutes taken by Debra Harling.  Approved on 06-04-2019.

Thursday, May 16, 2019

Selectmen 2019-05-07




Selectmen Minutes
May 7, 2019

Present: Carl Newton, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the 4/16/19 minutes (Newton/Callahan).  All in favor, motion carried

Mr. Newton opened the hearing on the Ordinance Forbidding the Placement of Snow or Ice on Town Highways.  There were 4 members of the public present. Mr. Newton asked if there were any questions or comments. Ms. Harling, Town Administrator, state that there had been a posting in the Monadnock Ledger/Transcript on April 30, 2019.  Ms. Harling read the text of the ordinance to the public. No comments or questions were received. Motion to adopt the Ordinance Forbidding the Placement of Snow or Ice on Town Highways, effective May 7, 2019 (Newton/Woodhouse).  All in favor, motion carried.

Yield tax warrant signed for Krook, Map 4 Lots 25 & 25A.

Intent to cut signed for Kivela, M 3 Lot 41.

Signed letter to Tim Groesbeck thanking him for his years of service as the Site Inspector.

Dustin Krook came in to discuss construction of a house on M 4 Lot 25A.  The Board reviewed the septic plans presented. There was a question regarding the setback from the road.  Mr. Krook received a variance from the ZBA in December 2017 reducing the 100' setback to 74.5'. Mr. Krook was given a "Notice of Intent to Construct" application, and informed that the setback will need to be verified.  The septic design was signed so that it may be forwarded to the State of NH-DES for approval.

Discussed the welfare guidelines for the Town of Marlborough, there was a consensus that these can be modified for use by the Town of Sharon.


Sue Bowles, Treasurer:
  • Attempted to transfer money from the operating account into the Conservation Fund.  Was informed by Bar Harbor Bank that this required two signatures. Ms. Bowles was also informed that she will need a letter from the Board authorizing her to make transfers.  This information led to a discussion about changing banks for the town. The Town Administrator will obtain information from TD Bank.

Mitch Call:
  • Trying to set up a meeting with Jeffrey G. regarding wetlands.  This meeting will be sometime in June 2019 and it should include the Select Board, Planning Board, and Conservation Commission.
  • Southwest Region Planning Commission (SWRPC) is setting up 5 dates for a "Community Conversation" to review the results of the recent survey.  The closest venues for Sharon are in Antrim on May 22 from 6:30 pm to 8 pm, and Jaffrey on June 3 from 6:30 pm to 8 pm.
  • Would like to reserve the Meeting House on October 19, 2019 for the Friends of the Wapack Annual Meeting.

Ms. Callahan:
  • Asked about several deadlines outlined in the NHMA calendar.  The report of excavation has been received from San-Ken. Letters have been sent out regarding reports of cut due.

Mr. Newton:
  • Tracy Craig has volunteered to update the town website.  She will work with the Town Administrator on this project.
  • Discussion about the repair of stone walls that were dismantled for timber cuts.  Rick Evans has informed Mr. Newton that the DRA does not deal with this. The Forest Ranger was contacted.
  • Discussion about posting minutes.  Draft minutes will be posted on the website, a notice will be posted on the website that approved minutes are available at the Meeting House.

The 2019-2020 Intent to Excavate from San-Ken was not completed correctly.  This will be sent back to San-Ken for correction before the Board signs it.

Meeting adjourned at 7:02 PM.

Minutes taken by Debra Harling.  Approved on 05/21/2019.

Thursday, May 9, 2019

Selectmen 2019-04-16



Selectmen Minutes

April 16, 2019


Present: Carl Newton, Diane Callahan, Fred Woodhouse


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the 4/2/19 minutes (Newton/Callahan).  All in favor, motion carried


Motion to approve the payroll and manifest (Newton/Woodhouse).  All in favor, motion carried.


Reviewed current use application from Society for the Protection of New Hampshire Forests (SPNHF) for Map 7 Lot 25.  Mark Stetson of Avitar has reviewed this and recommended approval. Motion to approve the current use application from SPNHF for Map 7 Lot 25 (Newton/Woodhouse).  All in favor, motion carried.


Mr. Newton signed the 941 payroll tax form for the 1st quarter of 2019.


The BTLA form A-9 was received from the New Hampshire Institute of Art (NHIA) for the Sharon Arts Center (SAC).  After some discussion motion to approve tax exempt status for the SAC for the tax year 2019 (Newton/Callahan). All in favor, motion carried.


Tim Keenan:

  • Needs to find a new vendor to obtain street signs from.

  • Expressed concern about vandalism and theft of street signs.  Several have been stolen or vandalized. Mr. Keenan will order replacement signs once he has found a new vendor.

  • JDK has started grinding on Nashua Road.  Work should be completed by April 20, 2019.

  • Road work on Cross Road will begin April 17, 2019.  Ditching and grading is planned for this road.


Ken Callahan:

  • The crypt at the McCoy Road Cemetery needs to be looked at.



Mitch Call:

  • The School House lot and the Meeting House lot are two separate lots, however, they are shown as one lot on the tax map.  Suggestion to consolidate these lots. This will need a letter from the Select Board to the Planning Board. The Town Administrator will compose a letter to the Planning Board requesting consolidation of these two lots.


Diane Callahan:

  • Continue working on the welfare guidelines, look at a few other town's guidelines.

  • Asked if the State had been updated on Town Officers - the Town Administrator will check with the Town Clerk.


Mr. Newton:

  • Gary Kinyon will be representing the ZBA on the latest Groesbeck appeal.  Mr. Newton will ask Mr. Kinyon if the Select Board should have an attorney present for this hearing, and if the answer is in the affirmative will ask Mr. Kinyon to recommend an attorney.

  • Plowing Ordinance - review of the recommended wording for this ordinance.  Need to hold a public hearing the Board set a date of May 7, 2019 at 5:30 pm.

  • Home Business and Home Occupation forms need to be updated.  One of the file cabinets will be set-up to hold forms needed for so they are readily accessible to supply to residents.

  • Asked that the Town Administrator contact Rick Evans of the Department of Revenue to discuss the stone walls removed by loggers.


Motion to adjourn (Newton/Callahan).  All in favor, motion carried. Meeting adjourned at 6:43 PM.


Minutes taken by Debra Harling.  Approved on 05/07/2019.


Thursday, April 18, 2019

Selectmen 2019-04-02



Selectmen Minutes

April 2, 2019


Present: Carl Newton, Diane Callahan, Fred Woodhouse


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the 3/19/19 minutes (Newton/Callahan).  All in favor, motion carried


Review the revision of the Police contract.  It was suggested that the Town Administrator contact Rodney Bartlett, Peterborough Town Administrator, to determine if Peterborough would have a general contract covering all services provided to the Town of Sharon.  The Board would like the contract sent to both Mr. Bartlett and Police Chief Guinard for their review. Mr. Newton thought the last contract was when Pam Brenner was the Peterborough Town Administrator.


The minutes to the Town Meeting are completed, a letter, with copies of the town meeting minutes and Mr. Woodhouse's and Ms. Callahan's oath of office, will be written so that the Board will be able to get the signatories on the bank accounts changed to remove Linda Paris and add Mr. Woodhouse.


Tracy Craig has agreed to be on the Audit Committee.


Ken Callahan:

  • The sandwich board signs have been received, and assembled.  Mr. Callahan requested that he be informed when the signs need to be set out with a message.

  • 41 Temple Road has been sold and the new owner has been cutting trees.  Mr. Callahan notified the new owner that he needs an intent to cut, and, if he is going to burn brush, he needs a burn permit.  Mr. Callahan suggested the Board drive by the property.

  • Mr. Callahan said that someone had mentioned the time of the Select Board meetings is to early and he just wanted to mention this.


Mitch Call:

  • San-Ken has requested that the site walk for the excavation permit be changed from April 6, 2019 to May 11, 2019.  This was received in the Town Clerk's office during this meeting, and was brought into the meeting room.

  • Submitted an updated version of the "notice to construct" and requested that everyone review it.


Mr. Newton:

  • Has spoken to Mr. Herlihy, the Peterborough Building Inspector, about being the site inspector for the Town of Sharon.  It was suggested that Sharon needed building codes. Mr. Newton spoke to the State of NH and verified that Sharon can continue with a "site inspector".

  • Asked about the welfare lien, this has been sent to the Hillsborough County Registry for recording.

  • Informed the Board that Mr. Groesbeck may be filing an appeal with the Zoning Board (ZBA) challenging the order to remove the concrete slabs and the zoning ordinance definition of structure.

  • Suggested that "Home Based Businesses" and "Home Occupations" be reviewed.

  • Need to continue working on the snow and ice contract.

  • Will work with the Peterborough River Center regarding the cord wood bank.

  • Asked the Board to think how to use the Will Fenno Memorial Fund to honor Will Fenno.

  • Need to work on the assessing review information.

  • Suggested holding another forum to discuss bridges.

  • Discussion of the Right-to-Know law.

  • Suggested that the draft minutes be uploaded to the website.


Motion to adjourn (Newton/Callahan).  All in favor, motion carried. Meeting adjourned at 7:08 PM.


Minutes taken by Debra Harling.  Approved on 04/16/2019.

 


___________________ ___________________ ___________________

Carl Newton                      Diane Callahan Frederick Woodhouse