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Tuesday, September 25, 2018

Selectmen 2018-09-04

Selectmen Meeting Minutes

September 4, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the minutes of 8/21/18 (Paris/Callahan).  All in favor, motion carried.

Intent to cut for Dustin Krook - Spring Hill Road.  The Road Agent will need to review this, the Town may need a road bond.  It was suggested that the ConCom look at this property. Mr. Newton spoke to the logger, Mr. Thayer, by telephone.  Mr. Thayer informed Mr. Newton there would be approximately 7 to 8 truckloads. Mr. Thayer will contact the Road Agent.  Ken Callahan, as ConCom member, suggested contacting a Forester for advice.

Reviewed a letter from the Jaffrey Town Manager regarding the perambulation of the town line between Jaffrey and Sharon.  The Town Administrator will send a letter asking what the intent of the perambulation is.

The Town Administrator informed the Board that she had contacted Tim Greene of Roberts & Greene about having one of their Auditors meet with the Audit Committee.  Discussion about a 3rd member for the Committee and having alternates. The T.A. will contact Rick Lusky about joining the Audit Committee. Jack Evans will be asked if he is willing to coordinate the audit.

Alicia and Reade Salo met with the Board regarding their driveway permit application for M 3 L 40.  The Salo's have 5 acres in Sharon and more acreage in New Ipswich. The New Ipswich portion is landlocked so they would access that portion through the driveway located in Sharon.  Ms. Callahan suggested that the Town Attorney be contacted regarding this request. The T.A. will contact the Attorney. No further action was taken on this application as it is incomplete at this time, the Road Agent has not signed the application, and there is no sketch of the location.

Phil Thayer, logger for Mr. Krook, came into the meeting.  Discussion with Mr. Thayer regarding best management practices in logging.  Discussion about removing the timber from the corner portion of Spring Hill Road and Mill Road.  Mr. Thayer requested the phone number for the Road Agent. Mr. Thayer also offered the contact one of the State Foresters to have the property looked at and report back to the ConCom.

Anne Booth, ComCom, updated the Board on the Burg conservation easement purchase.  Motion to approve the ConCom's share of the purchase of the proposed Burg conservation purchase in the amount of $34,642.00, with the provision that all paperwork is completed and received by the ConCom, and the conservation easement is properly recorded (Newton/Callahan).  All in favor, motion carried.

Mitch Call:

  • The FCC Challenged MF2 regarding broadband coverage for cell phones.  The rural areas of New Hampshire need to prove to the FCC that there are numerous places with poor cell phone coverage.  Mr. Call has contacted the New Hampshire Public Utilities Commission that Sharon is interested in participating in this. The town will be supplied with equipment to drive around the area and monitor coverage.

Ms. Callahan:

  • Suggested having a signup sheet at the primary elections for the "spruce up" day.  It was determined that 9/22/18 from 9 am to noon would be "spruce up" day. This day will include washing windows at the Meeting House and Brick School and cleaning the siding at the Meeting House.

Motion to adjourn (Newton/Callahn).  All in favor, motion carried. Meeting adjourned at 7:20 PM.

Minutes taken by Debra Harling.  Approved on 09/18/18.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan

Wednesday, September 12, 2018

Selectmen 2018-08-21

Selectmen Meeting Minutes

August 21, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the minutes of 7/17/18 and 7/31/18 (Paris/Newton).  All in favor, motion carried.

Motion to approve payroll and manifest (Newton/Callahan).  All in favor, motion carried.

Motion to sign the State of NH application for reimbursement for Federal and State Forest Lands (PA-16) (Newton/Callahan).  All in favor, motion carried and PA-16 signed.

Ms. Paris:

  • Informed the Board that the State Legislature has changed the interest rates charged on delinquent property taxes and tax liens.  Interest on property taxes will go down from 12% to 8%; interest on tax liens will go down from 18% to 14%.

  • Suggested the Town look into billing the Conval School District for counting their ballots at the March elections.  Other towns, like Peterborough do this.

  • Asked about the numbers that School District Superintendent Kim Saunders was going to send the Town.  Latest email states that these numbers should be sent no later than September 14, 2018.

  • Discussed contacting Roberts and Green to arrange to have John come to Sharon and work with the Audit Committee.  Set the schedule so that all departments are met with on the same day. Discussion of recruiting new people for the Audit Committee.

  • Asked if any of the Board members was planning on attending the voting training in Rindge on Thursday, August 23, 2018 from 9 am to 11:30 am.  Ms. Callahan may do this.

Tim Keenan:

  • Sharon had minimal damage from the storms on 8/19/2018.  The culvert on Swamp Road was overwhelmed. Mountain Road held up nicely.

  • Mowing is being done on Mill Road.

  • Has spoken to a couple of people about winter plowing.  Has put together information regarding the plowing needs so that quotes will be based upon the same information.

Alicia and Reade Salvo met with the Board regarding a driveway permit for the property they just purchased.  The Salvos were given a driveway permit application and made an appointment to meet with the Road Agent, Tim Keenan, at the property.

Ken Callahan:

  • Contacted Shaw's Septic Service.  It was determined that the septic did not need to be pumped.  It is a 2500 gallon tank, it was suggested that the septic be checked again in 2 to 3 years.  The filter was cleaned and risers were installed for the septic.

Mitch Call:

  • Looked into information regarding money for upgrades to cell phone service in rural areas.  There is 4.3 million in seed money for towns to determine how good the cell phone service is.  The towns will be given equipment to use, volunteer would go into different areas of the town to determine where service is needed.  An application will need to be submitted to become a part of this project.

Mr. Newton:

  • Will start working on one of the gates at the cemetery.

  • Would like to announce at the picnic about having a Saturday clean-up day at the Meeting House to wash windows, clean siding (primarily the front entry and north side of the building).  Perhaps work on the vegetation.

  • Asked the Board to think about what to do at the Brown's property.  His opinion is that they either submit an application for a home business or tear down the building that was erected.

  • Asked the Board about informing residents and property owners about their responsibilities in regards to filing for permits.  Ms. Harling will write up an announcement for the Board to review and once approved send it out in an email blast on the googlegroups.

Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:31 PM.

Minutes taken by Debra Harling.  Approved on 9/04/2018.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan

Thursday, August 23, 2018

Selectmen 2018-07-31

Selectmen Meeting Minutes

July 31, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:30 PM by Mr. Newton.

Kimberly Saunders, Conval Superintendent, and Jim Fredrickson, Sharon School Board Representative also in attendance.

Ms. Saunders discussed ADM and valuation:

  • ADM can change with the student population and affects the State of NH adequacy grant.

  • ADM is two years behind for the calculation of property taxes.

  • Valuation does not change significantly from year to year.

  • The State of NH adequacy grant is a wild card, the amount depends upon a vote of the Legislature.

  • Removing a child from the ADM affects the adequacy grant for the town and the District can lose any entitlement dollars for that child.

Discussion about a child who does not live in the District, but claimed residency in Sharon.  Ms. Saunders explained that the District could try to pursue reimbursement. They could try to collect from the other District, who might just say "to bad".  They could send a demand letter to the parents which could result in attorney fees. One issue is that history has to be looked at. If the child was previously in the district there may be an issue.

Ms. Saunders informed the Board that the district will be working with Town Administrators after October 1 to verify addresses.  The towns cannot pursue non-residents, but the Superintendent can. The Town Administrators can bring the questions to their Selectboards.  Homelessness is also something the district has to consider.

Ms. Saunders and the Board reviewed the math related to the ADM.  Ms. Saunders told the Board that they could request the School Board to pursue this issue and they could ask that a demand letter be sent.

Mr. Fredrickson suggested that the Board request Ms. Saunders to look at the two years the "non-resident" attended Conval and determine what the difference is costs would have been.  The Board agreed to Mr. Fredrickson's suggestion and Ms. Saunders will do this.

Discussion about what information is needed for the registration of students in the school district.

Mr. Fredrickson suggested holding a meeting at tax time to explain to residents how the school portion of the tax rate is set.  This will be discussed at a future meeting.

Mr. Newton stated that the bus issue may be resolved and does not need to be discussed at this meeting.

Motion to adjourn (Newton/Callahan).  All in favor, motion carried. Meeting adjourned at 7:40 PM.

Minutes taken by Debra Harling.  Approved on 08/21/2018.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan

Selectmen 2018-07-17

Selectmen Meeting Minutes

July 17, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:00 PM by Mr. Newton.

Jim Fredrickson, Sharon School Board Representative, met with the Board at their request.  

  • Ms. Callahan explained that the Town of Sharon had been paying the school for a New Ipswich student who had attended Conval.  Mr. Fredrickson told the Board that the School Board had discussed this issue, however, the discussion was in a non-public session and he cannot give any details about that discussion.  

  • Mr. Fredrickson explained that there is an issue about the validation of the number of students.  The State determines the number of students that the towns are billed for. Towns are allowed to have the student list for validation purposes, these are not subject to 91-A.

  • The State numbers are:  2014-15 28.18 students; 2015-16 29.3 students; 2016-17 41.72 students; 2017-18 is currently just an estimate.

  • Mr. Fredrickson asked the Board to remember that there would be costs associated with pursuing this issue.

  • Mr. Fredrickson updated the Board on the science room project stating the rooms may not be ready for the start of school, but the project should be under budget.  There also may be some money coming back to offset the school portion of property taxes.

Tim Grosbeck approved the Kazanovicz building permit.  Motion to approve the Kazanovicz building permit at Map 6 Lot 20 (Newton/Paris).  All in favor, motion carried. The permit was signed and the Kazanoviczs were given a copy of the signed permit.

Tim Keenan:

  • Working at the McCoy Road Bridge.  They got the water lowered and verified the base floor.  They will need to get the water down again form and pour concrete.

  • The estimated cost to pave Mill Road is $49,000.00.

  • Informed the Board that kids are destroying signs and he will be putting up metal signs.

  • Mr. Newton informed Mr. Keenan that the logging equipment has been removed from Swamp Road and requested that this road be mowed.

Motion to approve the payroll and manifest (Newton/Paris).  All in favor, motion carried.

Ms. Paris:

  • There is an outhouse (porta-potty) on the Mitchell property on Mill Road, possible septic failure?

  • Suggested that Mr. Keenan start thinking about contractors for the winter plowing.

  • Discussion about the invoices from Peterborough for the contracted services.  The original bills received were incorrect. Revised bills have been received, however, two of these bills are still incorrect.  Payment will be made in August if corrected bills are received.

Ken Callahan:

  • Is looking for the septic plan for the Meeting House.  He thinks that the septic should be pumped. The Board requested that Mr. Callahan contact someone to pump the septic.

Mitch Call:

  • Submitted a new draft of the proposed driveway permit and asked for comments.

Kent Devereaux and Camellia Sousa of the NH Institute of Art (NHIA) met with the Board to present information on the NHIA plans for the Sharon Arts Center (SAC).  Mr. Devereaux explained that NHIA merged with SAC in 2012. Since that time the gallery and store in Peterborough have been upgraded. They have been looking at what can be done at the SAC in Sharon.  Currently their programs attract students from 31 different states. They run 3 sessions per year and the number of students has been consistent, however, the age of the students is increasing. The SAC has a regional mix on their advisory board and they are looking a different options.  One option that is being looked at is an Artist Retreat model which would be week long sessions with renowned artists. The price point would support the SAC year round. They will continue to operate their current programs, but also look at their business model. The coming year will be a planning year and they are hoping that by the fall they will have initial ideas from an architect and a business plan to discuss.  The Town Administrator asked about their application for tax exempt status, a letter had been sent in March. Ms. Sousa will look into this.

Mr. Newton signed the 2nd quarter 941 payroll tax return.

Motion to approve the minutes of 6/19/18 (Paris/Callahan).  All in favor, motion carried.

Motion to approve intents to cut Richard and Raffalle, Temple Rd., Map 3 Lot 35B and Chu, Spring Hill Rd., Map 6 Lot 16 (Paris/Callahan).  All in favor, motion carried.

Discussion about an email from Elizabeth Preston regarding the construction of a horse "run-in".  The Town Administrator will contact her and request that she fill out paperwork so the town has a record of the construction.

The Board signed the State of NH form to order inventory of taxable property forms for 2019.

Ms. Callahan:

  • The Planning Board discussed creating an ordinance for a solar policy.  Discussion about a community sharing possibility and discussion about the assessment of solar panels.

  • Questioned whether the Board should cancel the meeting with School Superintendent Kim Saunders scheduled for July 31, 2018, based on the information from Mr. Fredrickson.  The consensus was to keep the meeting and speak to Ms. Saunders about the school census issues and the bus schedules.

Mr. Newton:

  • Discussion of the Anne Fischer property, loggers have moved equipment in but no intent to cut has been received.  Mr. Newton spoke to Ms. Fischer via telephone. Ms. Fischer came to the Meeting House with an intent to cut. Motion to approve the intent to cut for Anne Fischer, Map 4 Lot 22 (Paris/Callahan).  All in favor, motion carried.

Motion to adjourn (Newton/Callahan).  All in favor, motion carried. Meeting adjourned at 7:23 PM.

Minutes taken by Debra Harling.  Approved on 08/21/2018_.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan

Thursday, July 26, 2018

Selectmen 2018-06-19

Selectmen Meeting Minutes
June 19, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 4:20 PM by Ms. Paris.

The Board meeting began early to meet with representatives of the Sharon Arts Center.  No representatives of the Sharon Arts Center were present.

Motion to approve the minutes of 6/5/18 and 6/12/18 (Newton/Paris).  All in favor, motion carried.

Motion to approve payroll and manifests (Newton/Paris).  All in favor, motion carried.

Mr. Newton signed the E911 liaison form as Chair.  This will change the E911 liaisons to Fred Woodhouse, new Emergency Management Director, and Debra Harling, Town Administrator.

Mr. Newton:
  • There was an issue at the DiSalvo timber cut on Swamp Road, one of the trucks tried to go over the bridge.  The Forester was contacted and this should not occur again.

Ken Callahan:
  • Requested permission to purchase some supplies for maintenance of the buildings.  There is money in the budget, this purchase was approved.

Ms. Callahan:
  • Confirmation of meeting with Kim Saunders, Superintendent of the Conval Schools, for Tuesday, July 31, 2018 at 5:30 pm.
  • There is a building on the former Fenno property, what is the status of this building?  Is it a Farm Stand? This will be looked into.

Karen Shea Dufresne, Tax Collector, received approval to add a note to the statement she plans to send to Eric Matson reminding Mr. Matson of the payment arrangement agreed upon in November 2017.

Juliana and Chris Kazanovicz met with the Board to discuss an addition to their existing residence located on Map 6 Lot 20 and contains 5.586 acres.  The proposed addition is 26' x 28', 2 stories. Their present septic is approved for 4 bedrooms, they currently have one bedroom, with the addition there will be a total of 3 bedrooms.  No new septic approval will be needed. Tim Grosbeck will be contacted to review the plans. Check #378 in the amount of $75.00 for the application fee was presented with a copy of the application and plans.

Tim Keenan:
  • There has been timber cutting on Temple Road, Map 3 Lot 35B.  There are currently no permits for this property. Mr. Newton suggested Mr. Keenan stop and speak to the property owners.
  • Swamp Road is the only road left to be graded, this will be done after the logging operation currently in progress is finished.

Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 5:45 PM.

Minutes taken by Debra Harling.  Approved on 07/17/2018.

___________________ ___________________ ___________________
Carl Newton                      Linda Paris Diane Callahan

Saturday, June 23, 2018

Selectmen 2018-06-12

Selectmen Meeting Minutes

June 12, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:30 PM by Mr. Newton.

Meeting with Rodney Bartlett, Peterborough Town Administrator, to discuss the proposed purchase of the Cold Stone Springs site by the Town of Peterborough.

Mr. Bartlett explained that the Town of Peterborough is looking into the purchase of the Cold Stone Springs property (formerly Barking Dogs) to use as a water supply for Peterborough.  The property is approximately 273 acres with approximately 50 acres in Sharon. There are currently three wells on this property that are permitted by the NH Department of Environmental Services (DES).  These wells are permitted for 577,000 gallons per day. Peterborough estimates that it need a total of approximately 400,000 gallons per day.

Mr. Bartlett gave a brief history of why Peterborough is looking for new water supplies.  In 1994 the South well had to be taken off line due to contamination from New Hampshire Ball Bearing (NHBB).  There has been ongoing remediation, but this well is still not online. In 2017 the Summer Street well was replaced by a new well sited on Summer Street.  The Cold Stone Springs site was suggested as an possible water source. Testing has been done and chlorate was detected but at lower levels than 12 years ago.

Mr. Bartlett explained that to date the following has occured:

  • An inquiry has been made to the Environmental Protection Agency (EPA) to determine if funds for the South Well remediation from the DES and NHBB could be re-directed to the development of a new site.

  • Discussions have occurred with the Town of Jaffrey to possibly use the site jointly.

  • An application has been submitted to the DES-Drinking Water Commission.  The primary focus is land conservation for drinking water protection.

  • Conversations with the Nature Conservancy for them to hold an easement on the property.

  • Negotiations with the owners, an appraisal is being done.  Ms. Callahan asked if the purchase would be contingent on the water being viable for consumption and Mr. Bartlett responded yes.

Mr. Bartlett stated that Peterborough would like to address the concerns of the abutters and does not envision using these wells to their full potential.  A question was asked about the wells in Jaffrey and Mr. Bartlett said that they don't think the aquifer for the three Jaffrey wells is connected to the aquifer for the three Cold Stone Springs wells.

A question about whether the Morrison well was contaminated, this is privately owned and located south of the Peterborough South well.  Mr. Bartlett said that the Morrison well had not been affected by the NHBB contamination.

Additional questions:

  • Would a new pipeline be needed? - Yes.

  • How many properties in Sharon would be affected? -

  • How is it determined how much water could be drawn? - Pump tests are conducted for 30 days and test wells are monitored to determine a safe draw.

  • Where would water treatment occur? - Undetermined at this time.

  • What would happen if a homeowners well was impacted? - Peterborough would need to provide that homeowner with a new well or hook them into town water.

  • What would the benefit to the Town of Sharon be? - The long term benefit would probably be the protection of the entire property through a conservation easement.

At this time Peterborough has filed grant applications with the Drinking Water/Ground Water Trust and LCHIP.  A pre-application has gone to the DES in Concord.

There has been a suggestion that the Conservation Commissions of Peterborough, Jaffrey, and Sharon work together to monitor the site.

Mr. Bartlett will keep the Town of Sharon informed as this project continues forward.

Other business:

Bob Greenwood resigned as Emergency Management Director.  Motion to accept Bob Greenwood's resignation as Emergency Management Director (Newton/Paris).  All in favor, motion carried. Motion to appoint Fred Woodhouse as Emergency Management Director (Newton/Paris).  All in favor, motion carried.

Ken Callahan spoke about radio "dead spots" in town and suggested that this issue be looked into.

Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:30 PM.

Minutes taken by Debra Harling.  Approved on 6/19/2018.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan