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Tuesday, October 13, 2020

Draft Selectmen 2020-10-06


Draft Selectmen Minutes

October 6, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:50 pm.


Carl Newton:

  • Repaired sand pit door.

  • Repaired Dustin Krook's landing, Mr. Krook has agreed to pay $100.00.

  • Spoke to Dave Buxton regarding the timber cut on Swamp Road.  Mr. Buxton plans to file an intent to cut once he has spoken to Mr. DiSalvo.

  • Salt and sand are in for the winter.

  • JDK will be patching areas of Temple Road.

  • The culvert on Greenleaf Road has been taken care of.

  • Asked if the Board is going to pursue a building permit from Mr. Groesbeck regarding the trailers in the setback area that were supposed to be temporary.


Rhonda Zoch and Guy Benjamin, the new owners of 86 Temple Road, came in to file an intent to construct.  They had started a building not knowing that they were required to obtain a permit.  A completed intent to construct application was submitted.  Carl Newton, Site Inspector, stated there is no problem with the location of the building and there is no need for a site inspection.


John Pickering of Nashua Road first stated he would like to thank the Board members for their contributions and dedication to the town.  Mr. Pickering informed the Board that he has been back in town for 6 or 7 weeks and heard the tree trimming out on Nashua Road.  Mr. Pickering said that he had an arborist work on his property who looked at the work done on the side of the road and informed him those trees are going to die.  Mr. Pickering had the arborist trim the trees in an effort to save them.  Mr. Pickering asked how the decision was made to trim and how the process is determined.  The Board will need to look into this as it is in the Road Agent's venue.  Mr. Pickering requested feedback and will be at the next Board meeting.


Mitch Call:

  • Bill Joyner and Mr. Call have been looking into noise ordinances.  Mr. Call has had conversations with Cordell Johnson of the NHMA Legal Department.  Mr. Johnson informed Mr. Call that the Planning Board can only be involved in noise restrictions in certain instances.  


Motion to approve the 9/15/2020 minutes (Woodhouse/Backstrom).  All in favor, motion carried.


The Board signed the form requesting property inventory forms from the State of NH.


Motion to approve reduce the request for transfer of funds from the Highway Repair Fund to $50,000.00 (Woodhouse/Backstrom).  All in favor, motion carried.


Ms. Callahan:

  • Attended the ZOOM meeting for the Conval Selectmen's Advisory Committee.  The meeting discussed the money "laid out" for COVID expenses.  There was discussion about the changes to FEMA requirements that made these expenses invalid for reimbursement.






Meeting adjourned at 6:30 PM.


Minutes taken by Debra Harling.  Approved on _________



Selectmen 2020-09-15


Selectmen Minutes

September 15, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:31 pm.


Chief Guinard of the Peterborough Police Department spoke about the disappearance of political signs.  Chief Guinard stated that this is not unique to Sharon, it is happening all over and is not unusual during political campaigns.  The Chief gave the following suggestions:  put in a lighted area; bring the sign in at night; use a sharpie to put a unique mark on the sign so it could be returned if the Police find it.  The Chief informed those in attendance that he has officers on 24/7 so if a sign is taken residents can call the Police and report it.  He has asked officers to increase patrols.  The Police also have picked up signs that have been abandoned, this is where the unique mark can help get the sign returned.  Chief Guinard explained that this is a misdemeanor crime and is usually committed by teenagers.


Carl Newton:

  • There are two applicants for the Road Agent position with a possible additional inquiry.  Mr. Woodhouse asked for resumes or information on both applicants.  Mr. Newton suggested setting up interviews, the Board will review the Road Agent job description.  Rory Goff stated that the applicants should also provide references.  Ms. Callahan asked if each of the applicants have the right equipment to do the job, Mr. Newton answered in the affirmative.


Jim Martens asked to be recognized and spoke about hearing shooting, then asked if there is anything that can be done to provide relief.  This started a discussion with Rory Goff, Gina Goff, Beth Fernald, Karen Shea Dufrense all commenting on the amount of gun fire they hear and statements such as "living in a war zone", unnerving and obtrusive", "afraid to walk on their property".  Mr. Martens suggested that the Board send out a town wide letter explaining how upsetting this gun fire is to some residents.  Mr. Woodhouse suggested that people speak to their neighbors.  The question was asked about what the Board could do to limit the amount of shooting  Mr. Woodhouse stated he wasn't sure what the Board could do as it is legal to shoot on one's own property.  Someone in the audience made a suggestion that the Board build on the idea of sending a letter out explaining the impact of shooting on neighbors.  Mr. Backstrom asked for suggestions from the people attending since this is a legal activity.  Ms. Callahan suggested that if people are concerned that they call the Police and request the Police check things out.  Ms. Callahan has spoken to the Police and the biggest issue for them is being in town when any shooting does occur so that they can determine where the shots are coming from, the Police are able to investigate for safety issues.


Motion to approve the 9/1/2020 minutes (Woodhouse/Backstrom).  All in favor, motion carried.


Motion to approve the payroll and maifest(Backstrom/Woodhouse).  All in favor, motion carried.


Motion to approve the request for transfer of funds from the Highway Repair Fund for the cost of paving Nashua Road (Callahan/Woodhouse).  All in favor, motion carried.


The Town Administrator asked about selling zoning ordinance booklets, the cost of printing was $17.55/booklet.  Ms. Harling would like to purchase notebooks to put these booklets in and sell them for $20.00, this amount would cover the cost of the printing and the notebooks.  The Board approved this idea.


Mr. Backstrom:

  • Asked what would constitute a negative sign and showed the Board a picture of a sign that had been erected recently.  The Board felt that this sign did constitute a negative sign but may be considered political as well.


The Board was informed that the broadband survey has been sent out as on the googlegroups, the Town Administrator is waiting for labels to send out the mailings.





Meeting adjourned at 6:39 PM.


Minutes taken by Debra Harling.  Approved on 10/06/2020


Selectmen 2020-09-01



Selectmen Minutes

September 1, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:36 pm.


The Town Administrator gave an update on the Elections Grant - the paperwork has been submitted, but we need to determine if the Town is registered with the SAMS.gov website.


Motion to approve the 8/18/2020 minutes (Woodhouse/Backstrom).  All in favor, motion carried.


Motion to approve the 8/24/2020 minutes (Woodhouse/Callahan).  All in favor, motion carried.


Reviewed a plan for a shed for Carl Adams, 431 Rte 123, M 3 L 2,  all setbacks are met.


Mr. Backstrom:

  • Received an email from Jack Ogren about tree branches obstructing the stop sign on Greenleaf Road.  Mr. Backstrom will contact the Road Agent.


Ms. Callahan:

  • Discussion about internet needs for families with school age children who need to do remote learning.  A question will be added to the internet questionnaire asking about adequate internet service for remote learning.  Mr. Woodhouse stated that the school district has given out hotspots.  Ken Callahan offered to open and close the Meeting House if it is determined that there is a need.


Nathan Rautiola, 293 Nashua Road, requested that the Board sign for an "as built" septic system.  There were no changes to any setbacks, the leach field was rotated 90 degrees.  After review of the revised plans Mr. Woodhouse signed the form for the State of NH.  The Board signed the revised plans.


The 9/15/2020 Select Board meeting will be held in the Old School House.


The Board determined that the broadband survey will be sent out as a mass mailing, and go out as an email blast.



Mr. Backstrom:

  • The Planning Board is going to review the zoning ordinance.  Mitch Call is having the ordinance printed out for the members to review.  There was discussion about making sure the version on the website is the same as the printed version.


Ms. Callahan:

  • Informed the Board that she had received a complaint that not everyone was wearing a mask at the 8/18/2020 meeting.  Mr. Backstrom and Mr. Woodhouse pointed out that there was distancing.



Meeting adjourned at 6:33 PM.


Minutes taken by Debra Harling.  Approved on 09/15/2020


Friday, October 2, 2020

Selectmen 2020-08-24

Selectmen Minutes

August 24, 2020


Present:  Diane Callahan, Gary Backstrom, Fred Woodhouse via speaker phone


Call to order by Gary Backstrom at 4:30 pm.


Mr. Woodhouse indicated that he was the only one in the room.


Mr. Backstrom stated that this is a special meeting to accept a grant from the Secretary of State's office under the Federal CARES Act for the election.


Motion to accept up to $1,109.23 and to expend up to $1,331.08 under the Federal CARES Act for the election grant pursuant to RSA 21-P:43 (Woodhouse/Callahan).  Voice vote: Backstrom - yes, Callahan - yes, Woodhouse - yes, motion carried.


Motion to authorize Debra Harling, Town Administrator as the signing authority for the Federal CARES Act for the election grant (Backstrom/Callahan).  Voice vote: Backstrom - yes, Callahan - yes, Woodhouse - yes, motion carried.


 



Meeting adjourned at 4:36 PM.


Minutes taken by Debra Harling.  Approved on 09/01/2020


Selectmen 2020-08-18



Selectmen Minutes

August 18, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:30 pm.


Motion to approve the minutes of 7/21/2020 (Backstrom/Callahan).  All in favor, motion carried.


Motion to approve the payroll and manifest (Backstrom/Callahan).  All in favor, motion carried.


The Board reviewed and signed the 2020 State of NH MS-1 Summary of Inventory Valuation.


The Board reviewed and signed the 2020 State of NH Application for reimbursement to towns and cities in which federal and state forest land is situated.


Fred Serpico, representing a non-profit agency, left plans for a deck replacement to notify the town that this agency will be replacing the deck at 73 Rt 124 for a disabled veteran.


The Board reviewed an update on taxes receivable from the Tax Collector.


The Board was given a complaint about the roadside mowing from Jim and Sandy Gorman of 30 Temple Road.  This complaint had been turned over to the Road Agent who has tried to reach the Gormans.


The Trustees of Willard Bass Park met with the Board to discuss the annual town picnic scheduled for August 30, 2020.  The Board approved the use of the Meeting House if there is rain.  The Trustees will be in contact with the State of NH to discuss guidelines if the picnic has to be moved inside.


The Trustees of Willard Bass Park spoke to the Board about the annual holiday tree lighting, which usually occurs the first weekend of December.  The Trustees feel that there is a safety issue because people park at the Meeting House and walk along the highway to the Park.  The tree has also become too tall to properly put lights on it, and with the Sharon Arts Center closed and for sale there is no electricity.  The Trustees proposed planting a new tree by the Old Brick School House.  They have a donor who will purchase the tree and pay for the installation.  They are proposing a baby blue spruce that will be 8' to 10' when purchased.  Motion to approve planting a tree by the Old Brick School House (Woodhouse/Callahan).  All in favor, motion carried.


Bill Joyner:

  • Informed the Board that many towns are hearing about resistance to a mask requirement for the elections.  Some towns are concerned they will need a Police presence at the polling places.  Mr. Joyner does not think that Sharon will need a Police presence, but wants to keep the Board updated on what is occurring around the state.


Mitch Call:

  • Inquired about the Select Board meeting schedule for September.  The Planning Board usually meets the second Tuesday of the month, however, in September that is when the primary election will be occurring.  The Select Board will be meeting in the Old Brick School House on the third Tuesday of September, which will leave the meeting room open.  The Planning Board will meet the third Tuesday with a delayed start time.


Carl Newton:

  • Suggested sending Mr. Groesbeck a letter to find out if he will be obtaining a building permit.  If no, he will need to move the containers on his property about 75'.

  • The want ad for a new Road Agent is in the paper and will be on-line for 30 days.

  • Will need to contact Dave Buxton to find out if he will be filing an intent to cut for Swamp Road, if not we will need to return his road bond.  Dustin Krook, Spring Hill Road; and Raffaele on Temple Road still need to repair the stone walls.  Mr. Newton will try to contact all three.

  • Discussion about how to ensure compliance with replacing stone walls after a timber cut, or other work.

  • Nashua Road will be paved next Tuesday, 8/25.


Ms. Callahan:

  • Spoke about school starting and the possible need of residents who have problems with their internet.  Would it be possible for the town to open the Meeting House to them?  Mr. Woodhouse asked if Ms. Callahan was suggesting that there be set hours.  Mr. Newton suggested a survey to determine if there is a need. 


Discussion about the proposed broadband survey.  Mr. Backstrom suggested adding a question about costs.  Discussion about upload/download speeds, DSL vs Fiberoptic.  Mr. Newton mentioned that Mason, NH has received a grant for broadband but may not receive any money as all work needs to be completed by year end.


Mr. Backstrom asked if there had been any cost savings on the schools due to remote learning.


Meeting adjourned at 6:48 PM.


Minutes taken by Debra Harling.  Approved on 09/01/2020


Tuesday, August 25, 2020

Selectmen 2020-07-21

 

Selectmen Minutes

July 21, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:30 pm.


Motion to approve the minutes of 6/16/2020 (Backstrom/Callahan).  All in favor, motion carried.


Norm Makechnie and Eric Hoagland spoke to the Board.  The Hoaglands would like to build on their property which is in the Highland Conservation District (steep slopes).  They would like to extend the driveway off of Route 101 in Peterborough and understand that they will need to obtain permits from Peterborough to do this.  They would like to determine what they will need to do in the Town of Sharon.  Mitch Call explained that the setbacks in the Highland Conservation District are 1½ times the setbacks for the rest of the town.  They will need to go before the Planning Board with engineering drawings.


Motion to approve the minutes of the joint meeting with the Moderator and Supervisors of the Checklist (Backstrom/Callahan).  All in favor, motion carried.


Tim Connor came before the Board with an intent to construct.  The Board reviewed and signed.


Motion to approve the payroll and manifest (Woodhouse/Callahan).  All in favor, motion carried.  Checks were signed.


Bill Joyner, Moderator, is developing election procedures.  Mr. Joyner will continue to attend and monitor the meetings regarding the upcoming elections and will keep the Board updated.


Mr. Woodhouse signed the 2nd quarter 2020 941 payroll tax return.


Signed an intent to cut for Williamson, Temple Road, M 3 L 15.


Reviewed a complaint received via email from Lisa Hall regarding a neighbor putting trash out at the end of their driveway, honking horns and yelling.  Discussion by the Board regarding what the town may be able to do.  It was determined that the town has no standing and will suggest that Ms. Hall should contact the police if this continues.


A resident has asked if the town can get monthly reports from the Peterborough Police that show what they do and how often they patrol.  After discussion it was determined that a written request will be sent to the Peterborough Police asking to receive monthly reports starting in 2021.


Discussion about a want ad for the Road Agent position.  Carl Newton, current Road Agent, has offered to do the initial interviews.  Mr. Newton has a couple of people he has approached regarding this position.


Carl Newton:

  • Roadside cleaning/mowing is being done by Sandy Eneguess.  Nashua Road, Temple Road, Greenleaf Road, and McCoy Road.

  • Has not been able to get anyone to crack seal.  If the crack sealing cannot get done the paving will not get done this year.

  • The cemeteries will be mowed in the next two weeks.


Diane Callahan:

  • Called Carol Ogilvie regarding code enforcement.  Ms. Ogilivie will be available at least through December 2020 and is willing to do more work for Sharon.  There was discussion about what codes would be enforced and at what point is a structure no longer temporary.


Fred Woodhouse:

  • Discussion about broadband.  The questionnaire sent out by Temple was reviewed.  Consolidated Communications will be contacted about the users in Sharon.  The Town of Sharon will need to determine what it's definition of broadband is.


Mitch Call:

  • Mark Carpenter is leaving and the Planning Board will need a new member.  The Planning Board is recommending that Ken Callahan be made a full member and requesting that Jeff Osgood be appointed as the alternate.  Motion to appoint Ken Callahan as a full member of the Planning Board (Backstrom/Woodhouse).  All in favor, motion carried.  Motion to appoint Jeff Osgood as an alternate member to the Planning Board (Backstrom/Woodhouse).  All in favor, motion carried.


Meeting adjourned at 7:20 PM.


Minutes taken by Debra Harling.  Approved on 08/18/2020



Selectmen 2020-07-15

 

Selectmen Minutes - Joint Meeting with Supervisors of Checklist and Moderator

July 15, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom

Bill Joyner, Sue Bowles, Liz MacEachran,Anne Murrock, Rory Goff


Call to order by Bill Joyner at 5:10 pm.


Mr. Joyner stated that the objective for the September 8, 2020 primary will be to make sure the voters are comfortable and assured the counts are accurate.


Mr. Joyner has been on various ZOOM meetings about how the State will handle the elections during this declared emergency.  Towns can set rules regarding wearing masks.  Mr. Goff suggested strongly requesting voters wear masks and having masks available for people who don't bring a mask.  After discussion a motion was made for the mandatory wearing of masks in the Meeting House on election day (Woodhouse/Callahan).  All in favor, motion carried. 


Discussion of how to inform voters on the rules for election day.  The sandwich board will be set out in front of the school house encouraging voters to look on the website for updates.


Discussion about absentee ballots.  The state is estimating 50% of voters will choose to ask for absentee ballots this year.  For this year, one absentee ballot request will be used for both the September primary and November general election.  There is ongoing discussion at the state level about how to mark absentee ballots for this election.  The state is going to allow towns to open absentee ballots up to 3 days early, except for the envelope that contains the actual ballot.  The state will provide some postage for absentee ballots, that amount has not been determined yet.  Mr. Joyner will ask at the next meeting what to do about sending the second ballot to a different address.


The state will provide PPE for the elections, delivery will be coordinated with Emergency Managers.  The PPE delivery will be for both elections.


Mr. Joyner reviewed items that are still being studied by the state.

The town will need to decide the flow of voters, number of voters in the polling place, locations of personnel, special cleaning before and after the elections.f


There may be "inspectors" of the elections from the Democrat party.


Meeting adjourned at 6:15 PM.


Minutes taken by Debra Harling.  Approved on 07/21/2020