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Tuesday, May 26, 2020

Selectmen 2020-05-05



Selectmen Minutes

May 5, 2020


Select Board Chair, Fred Woodhouse, called the meeting to order at 5:30 pm and read the following:

As Chair of the Sharon Select Board, due to the COVID-19/Coronavirus and in accordance with Governor Sununu's Emergency Order #12 pursuant to Executive Order 2020-04, this Board is authorized to meet electronically, and these reasons shall be reflected in the minutes.

Please note that there is no physical location to observe and listen contemporaneously to the meeting, which is authorized pursuant to the Governor's Executive Order.  However, in accordance with the Emergency Order, this is to confirm that we are:

  1. Providing public access to the meeting by telephone:

  2. Additional public access by video or other electronic means will be available by utilizing the Webex platform.

  3. Providing public notice of the necessary information for accessing the meeting.

  4. Providing a mechanism for the public to alert the public body during the meeting that a member of the public wishes to speak or be recognized during a public comment to virtually "raise your hand".

  5. Providing a mechanism for the public to alert the public body during the meeting if there are problems with access:  If anybody has a problem, please call the Town Administrator at 603-562-9373 or email sharon03458@gmail.com.

  6. In the event the public is unable to access the meeting via the conference call, the meeting will be adjourned and be rescheduled at a later time.

  7. All votes will be taken by roll call vote.  We will start the meeting with roll call attendance, when each member states their presence, also please state whether there is anyone in the room with you during this meeting, which is also required under the Right-to-Know law.


Roll call attendance: Fred Woodhouse, at the Meeting House, also in attendance is Debra Harling, Town Administrator, Jasmine Woodhouse.

Diane Callahan

Gary Backstrom


Motion to approve the 4/21/2020 minutes (Woodhouse/Callahan).  Roll call:  Woodhouse in favor, Callahan in favor, Backstrom in favor, motion carried.



Application for tax exemption pursuant to RSA 72:23 IV (educational) filed by New England College for the Sharon Arts Center property, M 3 L 6.  Motion to deny this application due to the fact that the property is vacant and not being "used and occupied" for educational purposes as required by RSA 73:23 IV (Woodhouse/Callahan).  Roll call:  Woodhouse in favor of denial; Callahan in favor of denial; Backstrom in favor of denial, motion carried.


Ms. Callahan asked about reimbursement of COVID-19 expenses, Mr. Woodhouse stated that at this time the Town of Sharon has no related expenses.





Meeting adjourned at 5:51 PM.


Minutes taken by Debra Harling.  Approved on 05/19/2020.


Tuesday, April 28, 2020

Selectmen 2020-04-21




Selectmen Minutes
April 21, 2020

Select Board Chair, Fred Woodhouse, called the meeting to order at 5:30 pm and read the following:
As Chair of the Sharon Select Board, due to the COVID-19/Coronavirus and in accordance with Governor Sununu's Emergency Order #12 pursuant to Executive Order 2020-04, this Board is authorized to meet electronically, and these reasons shall be reflected in the minutes.
Please note that there is no physical location to observe and listen contemporaneously to the meeting, which is authorized pursuant to the Governor's Executive Order.  However, in accordance with the Emergency Order, this is to confirm that we are:
  1. Providing public access to the meeting by telephone:
  2. Additional public access by video or other electronic means will be available by utilizing the Webex platform.
  3. Providing public notice of the necessary information for accessing the meeting.
  4. Providing a mechanism for the public to alert the public body during the meeting that a member of the public wishes to speak or be recognized during a public comment to virtually "raise your hand".
  5. Providing a mechanism for the public to alert the public body during the meeting if there are problems with access:  If anybody has a problem, please call the Town Administrator at 603-562-9373 or email sharon03458@gmail.com.
  6. In the event the public is unable to access the meeting via the conference call, the meeting will be adjourned and be rescheduled at a later time.
  7. All votes will be taken by roll call vote.  We will start the meeting with roll call attendance, when each member states their presence, also please state whether there is anyone in the room with you during this meeting, which is also required under the Right-to-Know law.

Roll call attendance: Fred Woodhouse, at the Meeting House, also in attendance is Debra Harling, Town Administrator, Carl Newton, Road Agent, Jasmine Woodhouse, and Wally Woodhouse.
Diane Callahan, also Ken Callahan
Gary Backstrom

Motion to approve the 3/17/2020 minutes (Woodhouse/Callahan).  Roll call:  Woodhouse in favor, Callahan in favor, Backstrom in favor, motion carried.

Motion to approve the payroll and manifest (Woodhouse/Callahan).  Roll call:  Woodhouse in favor, Callahan in favor, Backstrom in favor, motion carried.

Motion to approve the "land use change tax" for Chamberlain, 292 Nashua Road, M 3 L 40 (Woodhouse/Callahan).  Roll call vote:  Woodhouse in favor, Callahan in favor, Backstrom in favor, motion carried.

Motion to approve a building permit for Chiquoine, 210 McCoy Road, M 5 L 5a for a 24x36 machine shed (Woodhouse/Callahan).  Roll call vote:  Woodhouse in favor, Callahan in favor, Backstrom in favor, motion carried.

Carl Newton:
  • Asked the Board what work should be continued in regards to the roads.  The Board asked for Mr. Newton's opinion.  Mr. Newton stated that he did not know who may be affected by this shutdown.  Mr. Backstrom suggested prioritizing the road budget items.  Mr. Woodhouse suggested regular road maintenance and hold off on paving.  Ms. Callahan asked if there is a way to patch big holes if paving is not done.  Mr. Newton will concentrate on regular maintenance at the present time.

Discussion about possible revenue shortfalls.  Mr. Backstrom asked about the difference between making the school payments as it relates to prioritizing revenues vs expenditures.  There was a brief discussion about TANs (tax anticipation notes).


Meeting adjourned at 5:59 PM.

Minutes taken by Debra Harling.  Approved on 05-04-2020.

Tuesday, April 21, 2020

Select Board 2020-03-17




Draft Selectmen Minutes
March 17, 2020

Present:  Fred Woodhouse, Gary Backstrom, Diane Callahan

Meeting called to order at 5:30 PM by Fred Woodhouse

Ms Callahan spoke about links on the Greenfield, NH website, NH Public Health, 211 Information line, FEMA.  Discussion about closing the town offices due to COVID-19, the biggest issue would be motor vehicle registrations and dog licenses.  The Town Clerk will contact the State of NH for guidance.  The Board decided to suspend all meetings for one month, effective immediately.

Motion to appoint Carl Newton as Road Agent for one year to March 31, 2021 (Woodhouse/Backstrom).  All in favor, motion carried.

Motion to approve the 3/3/2020 minutes (Woodhouse/Callahan).  All in favor, motion carried.

Motion to approve the payroll and manifest (Backstrom/Callahan).  All in favor, motion carried.

Motion to approve the current use application for Nieuwenhuizan (Woodhouse/Callahan).  All in favor, motion carried.  Signed the current use application to be sent to the Hillsborough County Registry for recording.

Signed the MS-232 "Statement of Appropriations Voted" for the State of NH.

Motion to appoint Debra Harling as Town Administrator for one year to March 31, 2021 (Woodhouse/Backstrom).  All in favor, motion carried.

Motion to approve an abatement for Eversource for 2019 (Woodhouse/Callahan).  All in favor, motion carried.

The Board was informed that the 2019 equalization ratio has been received from the State of NH-DRA.  The ratio for 2019 is 102.6%.

Discussion about the contact list for the alarm company.  It was determined that the contacts should be Ken Callahan, Gary Backstrom, Fred Woodhouse, and Carl Newton.  Ken Callahan will be asked to handle the contact list change with the alarm company.

Motion to appoint Fred Woodhouse as Chair (Backstrom/Callahan).  All in favor, motion carried.  


Meeting adjourned at 7:05 PM.

Sunday, March 22, 2020

Selectmen 2020-03-03



Selectmen Minutes

March 3, 2020


Present:  Fred Woodhouse, Carl Newton


Meeting called to order at 5:30 PM by Fred Woodhouse


Motion to approve the 2/18/2020 minutes (Woodhouse/Newton).  All in favor, motion carried.


Signed PA-35 for John Von Adler to update Veteran's Credit records.


Matthew Riley requested the Board sign an updated construction permit.  Mr. Riley is finishing his house and trying to refinance. The bank wants to make sure the town is aware of any changes made to the original plans.  The Board signed the updated permit.


Mitch Call:

  • The Planning Board will be meeting after the Select Board meeting to continue working on the Master Plan.


Reviewed the 2020 warrant to determine which Select Board member will speak to the articles.

Mr. Woodhouse will speak to articles 2 and 3; Ms. Callahan will speak to articles 4 and 7;

Mr. Newton will speak to articles 5 and 9; Either Mr. Newton or Pete Paris, Road Agent will speak to article 8; Ms. Harling, Town Administrator, will speak to article 6.


Mr. Newton:

  • The alarm system call list needs to be updated.  Suggestion made to compile a new list.


Meeting adjourned at 6:11 PM.


Minutes taken by Debra Harling.  Approved on 03/17/2020.


Saturday, March 7, 2020

Selectmen 2020-02-18



Selectmen Minutes

February 18, 2020


Present:  Fred Woodhouse, Diane Callahan, Carl Newton


Meeting called to order at 5:30 PM by Fred Woodhouse


Motion to approve the 2/4/2020 minutes (Newton/Callahan).  All in favor, motion carried.


Motion to approve payroll and manifest (Woodhouse/Callahan).  All in favor, motion carried.


Discussion about the 2020 charges from Peterborough.  Mr. Newton will be meeting with one of the Peterborough Select Board members on Friday, 2/21,2020.  Ms. Callahan and Mr. Woodhouse will compose some questions for Mr. Newton to ask.


Discussion about warrant article #9 to make Mountain Road a "road to summer cottages".  Motion to keep article #9 on the warrant (Woodhouse/Callahan). All in favor, motion carried.  The warrant and the MS-636 were signed for posting. The letter to the property owners listed for Mountain Road was signed.


Reviewed a draft letter to the bank regarding officials needing access to the bank accounts.  Ms. Callahan informed the Board that the Select Board members would need to go to the bank and sign again.  The Board will wait until after the elections to send the letter.


Signed the 2020-2021 contract with the Jaffrey Library.


Approved and signed the Veteran's credit application for Bowers.


Approved and signed an intent to cut for Halliday, Map 3 Lot 48.


Discussion about the 2019 town report.  Ms. Harling will write a draft for the Select Board report and send it to the Board members for review.



Anne Booth:

  • Received a phone call from the Monadnock Ledger-Transcript  regarding the conservation easement and "beaver deceivers". Ms. Booth and Anne Fischer, as Conservation Commission Co-Chairs, sent a written statement to the Ledger-Transcript about the conservation easement.

  • Suggested the Board look at a noise ordinance.  Ms. Booth has a new neighbor who is shooting at "all hours".  The suggestion was made that Ms. Booth try to speak to this neighbor, and also to contact the Police to ensure that the neighbor is shooting in a safe manner.


Meeting adjourned at 6:47 PM.


Minutes taken by Debra Harling.  Approved on 03/03/2020.


Selectmen 2020-02-04



Budget Hearing

February 4, 2020


Present:  Fred Woodhouse, Diane Callahan, Carl Newton


Budget Hearing called to order at 5:30 PM by Fred Woodhouse


Three members of the Public present.


The Board reviewed the draft budget and warrant articles.  Ms. Harling, Town Administrator, suggested leaving the "Executive" line at $29,000.  Ms. Harling explained that this line includes the BOS stipends, the T.A. salary, the Moderator and Deputy Moderator stipends.  It also includes NHMA dues, postage, public notices, office supplies.


Discussion about Police patrols.  Ken Callahan asked if the Police details will be in the Town Report.  Mr. Callahan feels that this gives the residents a good idea of how often the Peterborough Police are in Sharon.


Mr. Woodhouse asked if there were any other questions or comments, having none, motion to approve the budget and warrant articles as presented (Woodhouse/Callahan).  All in favor, motion carried.


Motion to close the 2020 budget hearing (Woodhouse/Newton).  Hearing closed at 5:50 PM



Selectmen Minutes

February 4, 2020


Present: Diane Callahan, Fred Woodhouse, Carl Newton


Meeting called to order at 5:50 PM by Fred Woodhouse


Motion to approve the 1/21/2020 minutes (Woodhouse/Callahan).  All in favor, motion carried.

Motion to approve the 1/28/2020 minutes (Woodhouse/Newton).  All in favor, motion carried.


Motion to approve Veteran's Credit applications for Belinda Backstrom and Gary Backstom (Woodhouse/Callahan).  All in favor, motion carried.


Ms. Harling requested that one of the Board members go to the bank with her to discuss the Forest account.  Ms. Callahan will do this, they will need to set a date and time convenient for both.


Mr. Newton:

  • Needs the information on Mr. Groesbeck to file with the small claims court.


Mitch Call:

  • The Planning Board has not set a date for a public hearing on the Master Plan.

  • The Monadnock Broadband group discussed three proposed Senate bills regarding broadband.


Mr. Woodhouse:

  • The Jaffrey Library has offered to renew the 2020 contract on the same terms at the 2019 contract.  The Board agreed to accept this upon passage of the 2020 budget.


Ken Callahan:

  • Submitted information from the ConCom on the "Beaver Deceivers".


Meeting adjourned at 6:27 PM.


Minutes taken by Debra Harling.  Approved on 02/18/2020.


Friday, February 7, 2020

Selectmen 2020-01-28



Selectmen Minutes

January 28, 2020


Present: Diane Callahan, Fred Woodhouse, Carl Newton


Meeting called to order at 5:30 PM by Fred Woodhouse


Reviewed the 2020 budget and warrant articles.  A question about the "Executiuve" line item. The Town Administrator will review and let the Board know what is in this category.

has been made.  The abutting landowner will also be informed of the ConCom's decision.


Mr. Newton spoke about a warrant article to make Mountain Road a "summer road" which would go from November 15 to April 1, under RSA 231:79-81.  Discussion about property owner access during that time period.


Eric Carlson, new property owner, stopped in to ask about putting solar panels on his roof.  Mr. Carlson will need to send a letter of notification.


Meeting adjourned at 6:13 PM.


Minutes taken by Debra Harling.  Approved on 02/04/2020.