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Tuesday, January 22, 2019

Selectmen 2019-01-08

Selectmen Meeting Minutes

January 8, 2019

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve minutes of 12/18/18 (Paris/Callahan).  All in favor, motion carried.

Mr. Newton signed the 2018 4th Quarter 941 form as Chair.

The septage agreement with the Town of Peterborough was signed.  This agreement will allow septage haulers who pump septic tanks in the Town of Sharon to dump the septage at the Peterborough treatment plant.

Signed a LUCT warrant (current use change tax) for Tyler Seppala, Map 3 Lot 44A.

Ms. Harling informed the Board that Scott Fields of the Sharon Arts Center had contacted her regarding the A-9 form that had not been filed in 2018.  Mr. Fields will file the form and try to insure that future forms are filed in a timely manner. The Board will discuss the Sharon Arts Center tax exempt status at the 1/15/19 meeting.

Ms. Harling requested the Board approve an charge account at Staples for office supplies.  After discussion it was agreed that Ms. Harling may open an account at Staples. A credit limit of $500.00 will be requested, all purchases must be made by the Town Administrator, the Board will sign off on the receipts before any payments are made.  Any Board, Committee, or Town Official may request supplies needed to carry out town business through the Town Administrator.

Ms. Cahill from Rte 123 asked the Board about harvesting a fallen tree for firewood on the property across from hers.  Ken Callahan informed Ms. Cahill that the town does not own the land and gave her the contact information for the landowner.

Mitch Call:

  • Informed the Board that the SWRPC latest mailing has information on the FCC Challenge for cellular coverage.  Mr. Call also spoke about an interactive map that shows the results of the challenge.

Chet Bowles:

  • Informed the Board that the ZBA hearing on the Groesbeck appeal is scheduled for 2/7/19 at 5:30 pm, at the Meeting House.  Mr. Bowles has spoken to the Town Attorney had determined that the ZBA has three options: 1) Approve the barn 2) deny the barn but allow the foundation 3) deny the application and force removal.  The Select Board has the responsibility of zoning enforcement so they would need to enforce a decision on removal.

  • Informed the Board that the State of NH now has a portal for the Trustees of the Trust Funds to file their reports electronically.

Ms. Callahan:

  • Spoke about the letter to the Peterborough Library Trustees sent in December 2018.  There was discussion about whether anyone had discussed the question of the Town of Sharon having to pay a portion of a bond for the Library expansion.  Mr. Newton had spoken to the Chair of the Library Trustees who had informed him that the rates would probably increase if a bond is taken.

Mr. Newton:

  • Discussion about "closed" roads being kept open for fire apparatus.  Ken Callahan asked the Board to put money in the budget for this purpose.  Mr. Callahan feels that this is permissible because it is a public safety issue.

  • Discussion about a "wood" bank for town residents to obtain firewood.  Ken Callahan informed the Board that Peterborough has a "wood" bank that Town of Sharon residents are eligible to use.  The Board discussed making donations to the Peterborough wood bank. Mr. Callahan will check into this.

Ms. Paris:

  • Reminded that letters need to be sent out regarding credits in anticipation of the assessing review.

  • Asked the Town Administrator to send out an email on the googlegroups about the library.

  • Asked about the 2019 inventory forms.  The Town Administrator will request labels from Avitar once these forms are received.

  • Spoke about the insurance for contractors - this needs to be commercial insurance, not regular vehicle insurance.

  • The town is still waiting for information from Peterborough regarding the cost of Fire, Police, and the Transfer Station for 2019.

  • Need to start putting the 2018 Town Report together.  The Town Administrator will send out an email to the Boards and Committees requesting their reports.

  • Karen Shea Dufrense, the Tax Collector, is looking for a deputy.  Karen will contact Juliana about the position. Fred Woodhouse will mention this to his wife to see if she might be interested.

  • Discussed a policy about residents putting snow in the road.  The Select Board can create an ordinance about this, will need to research how to enforce and what type of penalties might be attached to such an ordinance.

  • Eric Matson has missed three payments on his agreement with the Town.

Mr. Newton:

  • Provided information on a proposed warrant article for a change to the school funding formula.  This change benefits the towns of Antrim and Bennington. The majority of the Selectmen's Advisory Committee will be urging a no vote on this warrant article.

  • Reviewed a timeline on the Groesbeck appeal to the ZBA which he will present to the ZBA.

Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 7:06 PM.

Minutes taken by Debra Harling.  Approved on 01/15/2019.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan

Thursday, January 10, 2019

Selectmen 2018-12-18

Selectmen Meeting Minutes

December 18, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.

Motion to approve minutes of 12/4/18 (Paris/Newton).  All in favor, motion carried.

Tim Keenan:

  • Discussion of Swamp Road road bond for the DiSalvo cut by David Buxton.  Motion to release $4,000.00 of the road bond to David Buxton, New England Forest Products, Inc.,  and retain $1,000.00 of the road bond as this cut is under new management (Newton/Paris). All in favor, motion carried.

Mark Stetson of Avitar Associates met with the Board to review the requirements for the 2019 cyclical revaluation.  Values will be established as of April 1, 2019. Approximately 2 years of sales will be reviewed to establish the values.  Mr. Stetson reviewed the process for 2019 which will include inspection of sales, setting preliminary values, driving the town to review "subjective values", sending out notices of preliminary values, an informal hearing process on the new values.  This should be completed by 10/1/2019. Mr. Stetson gave a brief description of the assessment of utilities and explained that the State legislature is working on a standardization for the assessment of utilities. The Board and Mr. Stetson reviewed a letter from Gary Roberge of Avitar recommending a settlement with Fairpoint.  The Town Administrator will forward this letter to Attorney Gary Kinyon for his review.

Sam Greene and Lisa Mudge from the NH-DRA introduced themselves and reviewed the role that the NH-DRA will have in the cyclical update.  The will look at the sales used to make sure they are good sales, attend the informal hearings, and review the data submitted by Avitar. Mr. Greene suggested letting residents know that this is a revaluation year, request that property owners review the information on their properties, let property owners know about the informal hearings and the abatement process.  Mr. Greene informed the Board that 2019 is also an assessment review year. The NH-DRA will review the assessment processes used by the Town of Sharon. Exemptions, credits, and current use will be part of this review. Process.

Fred Woodhouse:

  • Has received an email from E911 requesting address updates for any new construction.  The Board suggested that Mr. Woodhouse contact Bob Greenwood regarding this. Mr. Newton volunteered to help with the process of reviewing addresses.

Mitch Call:

  • Mr. Call will be attending an FCC Challenge meeting on Wednesday, December 19, 2018.

The Town of Peterborough is requesting that the Town of Sharon renew the septage disposal agreement.  The Board reviewed the prior agreement and agreed to renew this agreement. The Town Administrator will contact Nate Brown, superintendent of the Peterborough WWTF, to request an updated agreement for signature at the first meeting in January 2019.

Review of an intent to cut submitted by Marlo Herrick for the Annett State Forest.  Ms. Harling has contacted Rick Evans of the NH-DRA and obtained the amount of the bond required due to the fact that this is a cut on state land.  Motion to require a bond in the amount of $3,748.03 for the intent to cut from Marlo Herrick for Map 7 Lot 18 (Newton/Paris). All in favor, motion carried.  Ms. Harling will contact Mr. Herrick and Attorney Norm Makechnie regarding the bond requirement.

Review of a letter from the NH-DOT regarding a review of roads intersecting with NH Rte 123.  Ms. Callahan thought that it is premature to mention the opening of Clarke Road. The Board will need to request that the DOT do work on Rte 123 to approve lines of sight.  The Board will revisit this subject in the spring of 2019.

Discussion of the legal budget through 12/18/18.  Motion to request a transfer from the Legal Expense Fund in the amount of $5,000.00 (Newton/Callahan).  All in favor, motion carried.

Discussion about the lack of response from the Sharon Arts Center to submit the BTLA A-9 form.  Motion to revoke the tax exempt status of the Sharon Arts Center (Newton/Paris). All in favor, motion carried.

Ms. Callahan:

  • The Planning Board is hoping to complete the update to the Master Plan in January 2019.

Ms. Paris:

  • Spoke to the Peterborough Finance Director.  Peterborough has not received its audit report at this time.  The Fire, Police, and Recycling numbers will be sent to the Town of Sharon as soon as the audit report is received.

  • Reviewed a portion of the Winter Road policy.  Reviewed who has radios. Spoke about an ordinance regarding snow placement by land owners.  Ms. Harling will research what needs to be done regarding this type of ordinance.

Mr. Newton:

  • Tim Groesbeck was served on November 29, 2018 and has until December 29, 2018 to appeal to the ZBA.  Ms. Harling informed the Board that Mr. Groesbeck had been in the office 12/18/18 to obtain the names of his abutters.

  • Reviewed a letter to the Peterborough Library Trustees about withdrawing from the contract.  Mr. Newton and Ms. Paris signed the letter.

  • A decision needs to be made regarding the Road Agent position.  The NHMA attorneys have made it clear that a member of the Select Board cannot hold the office of Road Agent simultaneously.  Ms. Paris has spoken to Marc LaPlante about joining the Select Board if Mr. Newton were to resign.

Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 7:10 PM.

Minutes taken by Debra Harling.  Approved on 01/08/2019.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan
material from any computer.

Thursday, December 20, 2018

Selectmen 2018-12-04

Selectmen Meeting Minutes

December 4, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 5:30 PM by Mr. Newton.

Ken Callahan:

  • Everything went well with the alarm system.  The town now has the password. It was suggested that this be kept in the call box so that if there is an emergency the Fire Department has the information.  Review and discussion of the call list, Fred Woodhouse agreed to be added to replace Bob Greenwood. There was a suggestion to synchronize the emergency lights, this could be done in conjunction with another service call.  Batteries should be replaced every four to five years.

Tim Grosbeck spoke with the Board regarding a notice of violation he had received for pouring a slab within the 100' front setback.  Mr. Grosbeck said he would like to erect a building on this slab in the future. Mr. Grosbeck stated that he thinks this would be more unsightly in his agricultural field.  Mr. Newton stated that this is not the Board's call, Mr. Grosbeck will need to file an appeal with the Zoning Board. Mr. Grosbeck has 30 days from the notice of violation to file with the ZBA.  The Town Administrator printed out an appeal form from the website.

Paul LaRoche from ATA, representing the owners of 80 Spring Hill Road, presented a septic design and building permit application to the Board.  The Board reviewed the septic plan, which had been approved for the setbacks by Tim Grosbeck. Motion to approve the septic design (Newton/Paris).  All in favor, motion carried. The Board reviewed the building permit application. Motion to approve the building permit (Newton/Paris). All in favor, motion carried.

Anne Booth:

  • Asked if there has been any further information on the Peterborough water situation.  Mr. Newton said he has not heard anything recently.

Mitch Call:

  • Borrowed two GPS units and the ComCom did the trails in the Town Forest.

  • Comments were made on the winter road policy.

  • Met with John Kaufhold, the new District Superintendent of the DOT shed.  Mr. Kaufhold will instruct his drivers to push the snow further back on corners that intersect with town roads.  Mr. Kaufhold suggested some tree trimming and removal of some trees at the intersection of Greenleaf Road and Route 123.

  • The Town of Sharon did not get surveyed during the FCC Challenge for broadband coverage.  The Monadnock Region is the poorest served in terms of population.

  • Asked for comments on the proposed "Intent to Construct" form.  Mr. Newton suggested adding the fee schedule for anything that requires a permit.

Motion to approve the minutes of 11/16/18 (Newton/Paris).  All in favor, motion carried.

Signed a letter to Roberts and Greene regarding the audit.

Motion to approve timber tax warrant for Elizabeth and Don Hart (Newton/Paris).  All in favor, motion carried.

Motion to approve timber tax warrant for Matthews (Newton/Paris).  All in favor, motion carried.

Motion to approve the manifest for the County taxes (Newton/Callahan).  All in favor, motion carried.

Reviewed a letter regarding FEMA's "Risk Mapping Assessment and Planning" workshop.  It was determined that anyone who would like to attend should RSVP separately.

Diane Callahan:

  • Was contacted by someone who wanted to find out about plowing.  One question was whether the roads could be plowed without blocking driveways.  Ms. Callahan spoke to Pete Paris, former Road Agent, who informed her that is not possible.  Anne Booth spoke about the condition of Mill Road. Mr. Newton stated that the Town tried to contract with a second person for plowing but they were not successful for this year.

Carl Newton:

  • Spoke about a comment in the Master Plan regarding roadside buffer regulation.  Mr. Newton stated that he thinks the regulations are fine as they are, there doesn't need to be further regulation on this.

  • Eric Matson needs to upgrade his insurance, the question is how much?  Discussion about $1,000,000 for plowing and liability, and $500,000 for bodily injury.  The Town Administrator will send Mr. Matson a letter and ask him to find out the cost to cover the town as it is not covered at sufficient levels at the present time.  A letter will go to Tim Keenan as well.

  • Selectmen's Advisory Committee - there is no consensus regarding issues around closing the small schools.  Some people are trying to force the issues and the meetings have been contentious.

  • Discussion about rewriting contracts.

  • Asked for thoughts regarding a new Road Agent as Tim Keenan will be moving out of state in June.  The Town Administrator will contact NHMA to find out if Mr. Newton could be appointed as the Road Agent and possible conflicts of interest.

Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 7:10 PM.

Minutes taken by Debra Harling.  Approved on 12/18/2018.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan

material from any computer.

Friday, December 7, 2018

Selectmen 2018-11-16

Selectmen Meeting Minutes

November 16, 2018

Present: Carl Newton, Linda Paris, Diane Callahan

Meeting called to order at 4:00 PM by Mr. Newton.

Tyler Seppala, M 3 L44, presented a revised septic plan for review.  The Board reviewed the septic plan and approved it.

Motion to approve the minutes of 10/16/18 and 10/30/18 (Newton/Callahan).  All in favor, motion carried.

Motion to approve the manifest and payroll (Newton/Callahan).  All in favor, motion carried.

Tim Keenan:

  • Will be getting sand up in the coming week.

  • Has some trees to clean up.

  • Cross Road is in good shape.

  • Road Agent contract signed and Mr. Keenan took the oath of office.

Ken Callahan:

  • Asked what is happening with the alarm system.  Mr. Newton stated that we need to get the alarm company in.  Mr. Callahan will ask the Police Chief or the Fire Chief to open the lockbox to see if the passcode is in there.  A call list will need to be put together. Mr. Callahan will call the alarm company to set up an appointment.

  • Asked if the Conservation Commission had spoken to the Board about reviewing intents to cut.  There was some discussion about the length of time the Board has to sign an intent to cut.

Eric Matson:

  • Discussion about the winter plowing contract and whether to have a stipend similar to the 2017-2018 season.  A contract was written for the 2018-2019 winter season and signed by the Board of Selectmen and Mr. Matson. Mr. Newton will contact the attorney to find out if there is a minimum requirement for insurance.

Mitch Call:

  • Directors of the Friends of the Wapack have voted to donate the $100.00 damage deposit for use of the Meeting House to the town.

  • Mr. Call submitted a draft "Notice of Intent to Construct" for review by the Board.

  • Showed an exhibit of areas where accidents have occurred at different intersections of town roads and Route 123.  There was some discussion about a "road safety audit".

  • Stated that there was some work done on the Master Plan at the last Planning Board meeting.

Diane Callahan:

  • John Fredricks of Jaffrey cancelled the perambulation of the Sharon and Jaffrey boundary line.

  • Jim Frederickson, Sharon School Board Representative, has informed Ms. Callahan that the School District Attorney has advised the Town of Sharon drop the matter of the student from New Ipswich who attended Conval claiming to be a Sharon resident.

Carl Newton:

  • No JDK for plowing during the 2018-2019 winter season.

  • Will speak to Julie Brown about the "out building" on her property.

  • Proposed paying Ms. Harling an extra $200.00/month to Town Meeting for the bookkeeping.

  • Needs to speak to the Peterborough Library Trustees regarding library memberships.  Suggested sending a letter at the 1st meeting in December 2018. There was discussion about budgeting to reimburse Sharon residents for library memberships and allowing the residents to determine which library they would like to go to.

Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 5:45 PM.

Minutes taken by Debra Harling.  Approved on 12/04/18.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan

material from any computer.

Tuesday, November 27, 2018

Selectmen 2018-10-30

Selectmen Meeting Minutes

October 30, 2018

Present: Carl Newton, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton.

Review of the 2018 preliminary tax rate of $23.26.  Discussion about how much fund balance to use and what the overlay for uncollectible taxes should be.  Motion to use $100,000.00 of fund balance and set the overlay at $2,500.00 (Newton/Paris). All in favor, motion carried.

Reviewed the preliminary sales ratio study compiled by Mark Stetson of Avitar.  Motion to accept the numbers from Avitar and approve forwarding to the State DRA (Newton/Paris).  All in favor motion carried and the DRA form was signed. This will be forwarded to Mark Stetson.

Signed the abatement for Bruce Clark on timber tax previously approved.

Motion to approve the assessing update agreement with Avitar Associates for the 2019 values (Newton/Paris).  All in favor, motion carried.

Ms. Paris:

  • Spoke about the Peterborough Library.  Mr. Newton has worked out estimated numbers for the bond on the Library.  The portion billed to Sharon on the bond would be approximately $15,000.00.  Mr. Newton estimates that Sharon would be paying close to $50,000.00/year for costs to the Peterborough Library.  This will need to be discussed during the budgeting process.

  • Asked if the form letters that Rick Evans of the NH-DRA had mentioned had been received.  These have been received and will be sent out to six landowners and to the loggers.

  • Reviewed the notice to residents regarding obtaining information.  Ms. Harling will make corrections and have 200 copies made for election day to hand out to residents.

  • Winter plowing was discussed.  Eric Matson still owes back property taxes to the town.  The Board doesn't think they should be contracting with someone who owes back taxes.  The Board discussed the stipend system. Mr. Newton will speak to Tim Keenan, Road Agent about plowing contractors.

Discussion about Goodeve and Co. no longer doing the bookkeeping.  Ms. Harling will cover the November and December bookkeeping. Motion to purchase computer hardware and software in order to do the bookkeeping in house (Newton/Paris).  All in favor, motion carried.

Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:42 PM.

Minutes taken by Debra Harling.  Approved on _________________.


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan