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Friday, November 18, 2016

Selectmen - 2016-11-01

Selectmen Meeting Minutes

November 1, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Motion to accept the resignation of Jill Hopkins as Deputy Town Clerk/Tax Collector (Newton/Paris). All in favor, motion carried.


Dan Reed of NEFF to discuss intent to cut on Mountain Road, 1-11.  Mr. Reed explained that the cut would be similar to the amount in 2015 with approximately 500 total trips (in and out) plus moving equipment in and out.  Mr. Reed estimated a start date of December 2016.  There was discussion about the condition of the road after the 2015 cut and Mr. Reed was informed that the town had put $27,000 into road upgrades in 2016.  The Board discussed obtaining a road bond and Mr. Reed agreed to speak to the buyer.  Paris requested that road signs be put up so people will be aware of the logging trucks.  Mr. Reed requested that the Road Agent stop at the site to check in.  Motion to sign the intent to cut (Newton/O'Brien).  All in favor, motion carried.  The Board will discuss the amount of a road bond with the Road Agent and Mr. Bowles will contact Mr. Reed with the amont.


The Board was informed about an invoice from the Monadnock Humane Society for a stray cat left at their facility.  This will be processed on the next maifest.


The 2013 tax lien that was set to be deeded was paid.  Mr. Bowles contacted the Peterborough Police Chief regarding the amount of cash.


Discussion about a town resident renting the Meeting House for a non-profit.  The Board was in agreement that policy needs to be followed and the non-profit should pay the fee.  No rental application has been received yet.


Motion to approve the Town Clerk's appointment of Jane Murray as Deputy Town Clerk (Newton/O'Brien).  All in favor, motion carried.


Discussion about the 2016 tax rate.  The MS-535 is being reviewed for corrections.


2016-17 Conval School District payment schedule has been received, the monthly payments are up approximately $6,000.


The School Board position is still open, the School Board will be informed.  Patrick Galbrith was in attendance at the meeting and stated he may consider taking the position.


Appointments may be needed to the Trustees of the Trust Funds.


A key list has been started by Juliana Kazanovicz, it will need to be determined who has keys.


Mr. O'Brien discussed the Conservation Commission meeting.  No appraiser has been chosen for the Swamp Road property.  An application for a grant will be submitted to survey resources in town.  There was a survey done in the late 90s, this survey would duplicate the earlier one and give a 20 year update.


Discussion of who should be checking the phone for messages.  Ms. Kazanovicz stated that the Town Clerk and Deputy Town Clerk should be checking the messages and passing them on.  Ms. Kanzanovicz said she would discuss this with the Town Clerk.


Mr. Keenan requested that his personal cell phone be removed from any phone list, he will use the town cell phone he has been provided with.  Ms, Kazanovicz and Ms. Harling will update the resource list.


The road bond for 1-11 Mountain Road property was discussed with Mr. Keenan.  Motion to set a road bond of $7,500 for the Mountain Road property due to the intent to cut issued (Newton/O'Brien).  Newton, O'Brien - yes, Paris - no, motion carried.



Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:50 PM.


Minutes taken by Debra Harling.  Approved on ________________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Friday, November 4, 2016

Selectmen 2016-10-18



Town of Sharon, New Hampshire

432 NH Route 123 • Sharon, NH 03458

603-924-9250 • FAX: 603-924-3103 • www.sharonnh.org

Selectmen Meeting Minutes

October 18, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:00 PM by Mr. Newton.


Mr. Callahan discussed the following:

  • Archive Committee has prepared artwork to hang on the walls. Discussion on how to hang up artwork and rotate around the Meeting House.

  • Conservation Commission met to discuss soliciting another appraisal for the property on Swamp Road. Mr. O'Brien will contact Mr. Hotz to inform him of the appraisal.


Motion to approve minutes dated 10/4/2016 (Newton/Paris). All in favor, motion carried.


Motion to approve minutes dated 10/11/2016 (Newton/Paris). All in favor, motion carried.


Signature required on tax document 941 from Chair.


Motion to appoint Debra Harling as Town Administrator for Sharon (Newton/Paris). All in favor, motion carried.

  • Ms. Harling filled out and signed contract, background check and oath of office.


Motion to approve Payroll and Manifest (Paris/O'Brien).  All in favor, motion carried.


PILOT from the Sharon Arts Center was received in the amount of $1,500.00.


Discussion of developing a key list. There will be a master list for each type of key and which residents are in possession on each key. A second key list will be created to act as a key sign out sheet when the key is temporarily used.


The Audit Committee met for the second time on October 18th from 10:00AM-3:00PM. The Committee has met with the Town Clerk, Tax Collector, Town Administrator, Treasurer and Trustee of the Trust Funds. The MS-60 will be reviewed by the Committee for accuracy and a final meeting will be held for the Committee to sign the document. Mr. Kangas from Roberts-Greene has sat with the Committee on October 11th and 18th and believes that the locally elected Audit Committee has been doing well in their task in auditing the Town.


Mr. Goff discussed election regulations from the State and provided a map for a new traffic flow and table set up. There will be distinct stations for check in, ballot clerks, voting, observing/waiting area, check out and exit. Voters will enter the voting area on the left side of the room. Mr. Goff discussed RSA 664:17 stating that political signs are not permitted on Town property. Ms. Gonzalez will prepare tally sheets for counting votes, she has not received paperwork from the state at this time.


Discussion on Intent to Cut received for property 1-11 on Mountain Road. Mr. Bowles will invite Dan Reed to the next Selectmen's Meeting on November 1st to discuss details of the cut.


Mr. Keenan discussed the following:

  • A few appliances found on the side of Swamp Road.

  • Discussed using Eric Matson as a contractor for plowing. Mr. Matson has a truck that can plow and sand. Discussion of a retainer or prepayment for a five month period on top of billed work.

  • Discussion of plowing route.

  • Discussion of Mountain Road, possible Road Bond for Intent to Cut.


Mr. Bowles discussed purchasing a copy machine for the Town Clerk's office. Motion to approve purchase of Canon Image MF247dw all-in-one laser printer (Newton/Paris). All in favor, motion carried. Mr. Bowles will purchase the copy machine and extra toner.


Ms. Paris discussed the following:

  • Letter of resignation from Jill Hopkins. A letter has not been received at this time.

  • Invite Jane Murray to next Selectmen's Meeting to appoint her as a Deputy Clerk.

  • Discussion on DRA documents.

  • John MacEachran will not be running again for the Trustee of Trust Funds. Laura Bridge may be moving out of Sharon, her position on the Trustee of Trust Funds will need to be filled.

  • Discussion on San-Ken. All work has been completed during acceptable work days and hours. A mailbox has been installed on RT 123. Mr. Bowels will contact town council about enforcing fees for previous offences.  

  • Request an agenda the Friday before each scheduled Selectmen Meeting.


Mr. Newton discussed the following:

  • Maintenance and care of grave stones.

  • Creating a Building Maintenance log.


Motion to approve General Election polling hours on Tuesday, November 8th, 2016 at the Sharon Meeting House from 11:00AM-7:00PM (Newton/O'Brien). All in favor, motion carried.


Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:56 PM.


Minutes taken by Juliana Kazanovicz.  Approved on ________________.

 


___________________    ___________________    ___________________

Carl Newton                         Donald T. O'Brien        Linda Paris   



--




















































Town of Sharon, New Hampshire

432 NH Route 123 • Sharon, NH 03458

603-924-9250 • FAX: 603-924-3103 • www.sharonnh.org

Selectmen Meeting Minutes

October 18, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:00 PM by Mr. Newton.


Mr. Callahan discussed the following:

  • Archive Committee has prepared artwork to hang on the walls. Discussion on how to hang up artwork and rotate around the Meeting House.

  • Conservation Commission met to discuss soliciting another appraisal for the property on Swamp Road. Mr. O'Brien will contact Mr. Hotz to inform him of the appraisal.


Motion to approve minutes dated 10/4/2016 (Newton/Paris). All in favor, motion carried.


Motion to approve minutes dated 10/11/2016 (Newton/Paris). All in favor, motion carried.


Signature required on tax document 941 from Chair.


Motion to appoint Debra Harling as Town Administrator for Sharon (Newton/Paris). All in favor, motion carried.

  • Ms. Harling filled out and signed contract, background check and oath of office.


Motion to approve Payroll and Manifest (Paris/O'Brien).  All in favor, motion carried.


PILOT from the Sharon Arts Center was received in the amount of $1,500.00.


Discussion of developing a key list. There will be a master list for each type of key and which residents are in possession on each key. A second key list will be created to act as a key sign out sheet when the key is temporarily used.


The Audit Committee met for the second time on October 18th from 10:00AM-3:00PM. The Committee has met with the Town Clerk, Tax Collector, Town Administrator, Treasurer and Trustee of the Trust Funds. The MS-60 will be reviewed by the Committee for accuracy and a final meeting will be held for the Committee to sign the document. Mr. Kangas from Roberts-Greene has sat with the Committee on October 11th and 18th and believes that the locally elected Audit Committee has been doing well in their task in auditing the Town.


Mr. Goff discussed election regulations from the State and provided a map for a new traffic flow and table set up. There will be distinct stations for check in, ballot clerks, voting, observing/waiting area, check out and exit. Voters will enter the voting area on the left side of the room. Mr. Goff discussed RSA 664:17 stating that political signs are not permitted on Town property. Ms. Gonzalez will prepare tally sheets for counting votes, she has not received paperwork from the state at this time.


Discussion on Intent to Cut received for property 1-11 on Mountain Road. Mr. Bowles will invite Dan Reed to the next Selectmen's Meeting on November 1st to discuss details of the cut.


Mr. Keenan discussed the following:

  • A few appliances found on the side of Swamp Road.

  • Discussed using Eric Matson as a contractor for plowing. Mr. Matson has a truck that can plow and sand. Discussion of a retainer or prepayment for a five month period on top of billed work.

  • Discussion of plowing route.

  • Discussion of Mountain Road, possible Road Bond for Intent to Cut.


Mr. Bowles discussed purchasing a copy machine for the Town Clerk's office. Motion to approve purchase of Canon Image MF247dw all-in-one laser printer (Newton/Paris). All in favor, motion carried. Mr. Bowles will purchase the copy machine and extra toner.


Ms. Paris discussed the following:

  • Letter of resignation from Jill Hopkins. A letter has not been received at this time.

  • Invite Jane Murray to next Selectmen's Meeting to appoint her as a Deputy Clerk.

  • Discussion on DRA documents.

  • John MacEachran will not be running again for the Trustee of Trust Funds. Laura Bridge may be moving out of Sharon, her position on the Trustee of Trust Funds will need to be filled.

  • Discussion on San-Ken. All work has been completed during acceptable work days and hours. A mailbox has been installed on RT 123. Mr. Bowels will contact town council about enforcing fees for previous offences.  

  • Request an agenda the Friday before each scheduled Selectmen Meeting.


Mr. Newton discussed the following:

  • Maintenance and care of grave stones.

  • Creating a Building Maintenance log.


Motion to approve General Election polling hours on Tuesday, November 8th, 2016 at the Sharon Meeting House from 11:00AM-7:00PM (Newton/O'Brien). All in favor, motion carried.


Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:56 PM.


Minutes taken by Juliana Kazanovicz.  Approved on ________________.

 


___________________    ___________________    ___________________

Carl Newton                         Donald T. O'Brien        Linda Paris   





































Friday, October 21, 2016

Selectmen 2016-10-11

Selectmen Meeting Minutes

October 11, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 4:30 PM by Mr. Newton.


4:44 PM  

  • Motion to enter non-public session relative to RSA 91-A:3, II(a) - (Newton/Paris).

  • Role call of members.  Mr. Newton, Mr. O'Brien and Ms. Paris.

  • Other people present:  Juliana Kazanovicz, Chet Bowles, Joe Byk, Debra Harling and Connie Lester.

  • Discussion and interviews with Town Administrator candidates.

  • Motion to exit non-public session (Newton/Paris).  All in favor, motion carried.  Returned to public session at 6:39 PM.

 

Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:40 PM.


Minutes taken by Juliana Kazanovicz.  Approved on ________________.

 


___________________    ___________________    ___________________

Carl Newton                         Donald T. O'Brien        Linda Paris


Selectmen 2016-10-04

Selectmen Meeting Minutes

October 4, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Discussion on Intent to Cut received for property 1-11 on Mountain Road. Document has been filled out incorrectly on an old form with a signature and postmark dated after scheduled start date for cutting. Mr. Bowles will contact logger so the document may be filled out correctly.


Discussion on funds received from resident with bounced check from motor vehicle transaction. Payment received in cash in the black box outside the Meeting House. All transactions should be completed through the Peterborough Police at this time. Ms. Gonzalez will contact Peterborough Police to see how the cash payment should be handled.  


Motion to approve minutes (Newton/Paris). All in favor, motion carried.


Discussion on appointment of Sharon School Board Representative. Announcement placed on webpage and in the paper. Interested residents should contact Selectmen, the School Board will make the final appointment.


Discussion on Audit Committee. Committee will meet on Tuesday, October 11th at 10:00AM. Mr. Newton said that Mr.Evans has not received the latest communication from the committee. Ms. Kazanovicz will contact Mr. Evans and provide the previously completed MS-60.


Mr. Bowles discussed the following:

  • A draft notice has been sent to San-Ken's attorney after operations outside of approved hours continued. No more violations have occurred at this time. Mr. Bowles noted that trucks may have been using Nashua Road to get back to the work site.

  • Complaint from resident about grater parked near Swamp Road for extended period of time.


5:49 PM  

  • Motion to enter non-public session relative to RSA 91-A:3, II(a) - (Newton/Paris).

  • Role call of members.  Mr. Newton, Mr. O'Brien and Ms. Paris.

  • Other people present:  Chester Bowles and Juliana Kazanovicz.

  • Discussion and review of Town Administrator resumes and discussion about Town Clerk and Tax Collector positions after March Election.

  • Motion to exit non-public session (Newton/Paris).  All in favor, motion carried.  Returned to public session at 6:14 PM.

 

Mr. Flagg dropped off the remaining radio and September bills.  


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:19 PM.


Minutes taken by Juliana Kazanovicz.  Approved on ________________.

 


___________________    ___________________    ___________________

Carl Newton                         Donald T. O'Brien        Linda Paris