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Friday, February 7, 2020

Selectmen 2020-01-28



Selectmen Minutes

January 28, 2020


Present: Diane Callahan, Fred Woodhouse, Carl Newton


Meeting called to order at 5:30 PM by Fred Woodhouse


Reviewed the 2020 budget and warrant articles.  A question about the "Executiuve" line item. The Town Administrator will review and let the Board know what is in this category.

has been made.  The abutting landowner will also be informed of the ConCom's decision.


Mr. Newton spoke about a warrant article to make Mountain Road a "summer road" which would go from November 15 to April 1, under RSA 231:79-81.  Discussion about property owner access during that time period.


Eric Carlson, new property owner, stopped in to ask about putting solar panels on his roof.  Mr. Carlson will need to send a letter of notification.


Meeting adjourned at 6:13 PM.


Minutes taken by Debra Harling.  Approved on 02/04/2020.


Selectmen 2020-01-21




Selectmen Minutes
January 21, 2020

Present: Diane Callahan, Fred Woodhouse, Carl Newton

Meeting called to order at 5:30 PM by Fred Woodhouse

Motion to approve the 1/7/2020 minutes (Woodhouse/Newton).  All in favor, motion carried.

Motion to approve the payroll and manifest (Newton/Callahan).  All in favor, motion carried.

Mr. Woodhouse signed the 2019 W-3 transmittal form for the 2019 W-2s and the 2019 4th quarter 941 form.

The Board approved and signed applications for Veterans Credit for Campbell, M 3 L3 and Dahlquist, M 3 L 35B, effective 4/1/2020.

The Board approved an application for an elderly exemption, effective 4/1/2020..

The Town Administrator informed the Board that a temporary driveway permit had been received from the State of NH for the Kania property on Spring Hill Road.  An invitation from Monadnock Community Hospital for a legislative breakfast on February 7, 2020.

Ken Callahan:
  • Has started to refurbish the chairs donated by the Sharon Arts Center.
  • The ConCom has 2 bids for Beaver Deceiver devices.  The ConCom will vote at their next meeting and Mr. Callahan will bring more information to the Board once a decision has been made.  The abutting landowner will also be informed of the ConCom's decision.
  • The molding on the door of the microwave in the kitchen is gone, not sure if the microwave is safe to use, it has been unplugged.

Mitch Call:
  • The Planning Board has a final draft of the Master Plan and will hold a hearing for the public.
  • Reviewed an email forwarded by the Town Administrator regarding a potential school on property on Rte 123 looking for a variance.

Ms. Callahan:
  • Asked how to find out if the tax exempt status for the Sharon Arts Center is still valid.

John LaDue came in with an intent to construct for a garage addition.  The current building is 224x30, the new addition will be 24x32. The Board signed the plot plan.

The Board will meet on January 28, 2020 at 5:30 pm to work on the 2020 budget.

Motion to enter non-public session at 6:16 pm under RSA 91A:3 II(a) (Woodhouse/Callahan).  Woodhouse - yes; Callahan - yes; Newton - yes.
Out on non-public at 6:28 pm.

Motion to approve 2nd manifest (Newton/Woodhouse).  All in favor, motion carried.


Meeting adjourned at 6:33 PM.

Minutes taken by Debra Harling.  Approved on 02/04/2020.

Tuesday, January 14, 2020

Selectmen 2020-01-07




Selectmen Minutes
January 7, 2020

Present: Diane Callahan, Fred Woodhouse, Carl Newton

Meeting called to order at 5:30 PM by Fred Woodhouse

Motion to approve the 12/17/2019 minutes (Woodhouse/Callahan).  All in favor, motion carried.

Motion to approve the 2019 year-end manifest (Newton/Woodhouse).  All in favor, motion carried.

Elizabeth and Raymond Nieuwenhuizen sent notification to the Board that they plan to purchase 7.03 acres of land (Map 6 Lot 8) which is currently in current use.  Mr. & Mrs. Nieuwenhuizen will file a current use application to put 3 acres of forest land from Map 6 Lot 8A into current use. The 3 acres is contiguous with the property they are purchasing.  This will enable the 7.03 acres to continue in the current use status and not have a land use change penalty assessed.

Stephen Gapp met with the Board regarding an email he had sent to Mr. Woodhouse, Ms. Callahan, and the Town Administrator.  Mr. Gapp was attending the meeting because he had received notification on the afternoon of 1/7/2020 that his email would be discussed at the meeting.  Mr. Gapp had made a phone call to the Town Administrator stating he would prefer not to attend the meeting and requested a phone call back if the email would not be discussed.  Not receiving a phone call back Mr. Gapp was in attendance. Mr. Woodhouse read Mr. Gapp's email, discussion about the various points of the email. Mr. Woodhouse will meet with Mr. Gapp on Thursday, 1/9/2020 to continue discussing Mr. Gapp' concerns. 

Ken Callahan:
  • Requesting the same budget amounts in 2020 for Archives and Sexton as the 2019 budget.

Ms. Callahan:
  • The Callahan's home address is a problem due to having the same zip code as Peterborugh, and both towns having a Mountain Road.  Mr. Woodhouse, as EMD, can change the address to Rte 123. The Callahan's will be responsible for making all change of address notifications.

Mitch Call:
  • Would like to have $100.00 added to the Planning Board budget in 2020 to print and distribute the master plan.  After review of 2019 expenditures the Board determined that there is no need to increase the budget.

Peter Paris:
  • Most things concerning the roads have been fine.  There has been a small problem with one of the contractors, but the roads are safe.
  • Ms. Callahan verified with Mr. Paris that Rte 123 is maintained by the State of NH.

Mr. Woodhouse:
  • Question on when Veteran Credit applications are due.  The Town Administrator informed the Board that these are due by April 15.  There are currently two applications that will be presented to the Board.

The budget hearing will be Tuesday, 2/4/2020 at 5:30 pm, the regular Select Board meeting will follow immediately after the budget hearing.

Budget work:
  • Reviewed the compensation schedule for 2020, no changes made.
  • Preliminary review of the 2020 budget.  The Town Administrator gave the Board the costs presented by the Town of Peterborough for Fire, Police, Ambulance, and Recycling.

Motion to enter non-public session under RSA 91-A:3, II (a) at 7:06 pm (Woodhouse/Newton).  Voice vote unanimous. Out of non-public at 7:23 pm

Meeting adjourned at 7:24 PM.

Minutes taken by Debra Harling.  Approved on 01/21/2020.

Saturday, January 11, 2020

Selectmen 2019-12-17



Selectmen Minutes

December 17, 2019


Present: Diane Callahan, Fred Woodhouse, Carl Newton


Meeting called to order at 5:30 PM by Fred Woodhouse


The Board and Conservation Commission Chairs Ann Booth and Anne Fischer signed the conservation easement paperwork on the Van Dyke property, Map 7 Lot 25.  Society for the Protection of NH Forests (SPNHF) owns the property, the Town of Sharon will hold the easement and the Sharon ConCom will monitor the property.  The ConCom will pay a portion of the easement costs from the Conservation Fund.


Motion to approve the 12/3/2019 minutes (Woodhouse/Callahan).  All in favor, motion carried.


Motion to approve the payroll and manifest (Woodhouse/Newton).  All in favor, motion carried.


Motion to accept the 2020 contract with Total Notice for deed researching (Woodhouse/Newton).  All in favor, motion carried. Mr. Woodhouse signed the contract.


Reviewed intents to cut:  

Reviewed an email from Dan Reed regarding the requested bond for Mountain Road.  Road Agent Pete Paris said the road needs to be protected. Dan Reed stated that timber will be taken out just above the cabins, a new landing will be put in and timber will be skidded out to that landing.  There is no buyer yet. The project could take 6 to 8 weeks and Mr. Reed stated that it would not happen during mud season. Mr. Paris is willing to drop the road bond down to $7,500.00 if the timber harvest occurs during the summer when the road is hard.  The Board reviewed the intent to cut for Kania, M 5 L 16, Mr. Reed would like to use Spring Hill Road to bring the timber out.

Intents to cut approved: Harris Construction, M 6 L 2; Kania, M 5 L 16; Morison M 1 L 14; New England Forestry Foundation, M1 L 13-A; Williamson, M 3 L 15.




Mitch Call:

  • The Planning Board has completed the master plan and will have a public hearing in January 2020.


Ken Callahan:

  • Asked for approval to purchase the materials for the chairs donated by the Sharon Arts Center.  Motion to approve $200.00 for the chairs (Woodhouse/Callahan). All in favor, motion carried.


Mr. Woodhouse:

  • Selectmen's Advisory Committee meeting:  The school budget hearing is scheduled for 1/7/2020 with a snow date of 1/9/2020.  A Peterborough Selectwoman wants the "District" to work on affordable housing. The School Board is looking at closing an elementary school.


Mr. Newton:

  • Has spoken to Dave Buxton who will be dealing with the Swamp Road cutting in the spring.

  • We will need to start working on the budget at the 1st January meeting.

  • Will be willing to go to small claims court, if the Board decides to, to try to get reimbursement for costs from Mr. Groesbeck.


Ms. Callahan:

  • Asked the status of the Krook LUCT, notice of delinquency has been sent.  



Meeting adjourned at 6:34 PM.


Minutes taken by Debra Harling.  Approved on 01/07/2020.


Sunday, December 15, 2019

Selectmen 2019-12-03



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Selectmen Minutes
December 3, 2019

Present: Diane Callahan, Fred Woodhouse, Carl Newton

Meeting called to order at 5:30 PM by Fred Woodhouse

Motion to approve the 11/19/2019 minutes (Woodhouse/Callahan).  All in favor, motion carried.

Signatures are all set at the bank for signing checks.

Karen Shea Dufresne, Tax Collector, has sent a 30 lien notice to Dustin Krook for the land use change tax (LUCT) that is over 30 days.

Reviewed intents to cut:  Williamson, M 3 L 15, the logger will need to speak to Pete Paris, Road Agent, to discuss when it is acceptable to go over the town roads.  Morison, M 1 L 14, and NEFF. M 1 L 13A, both on Mountain Road. Motion to require a $10,000 road bond for the proposed cuts on Mountain Road (Newton/Woodhouse).  All in favor, motion carried.

Mr. Newton:
  • Ann Fisher has fixed the stone wall on her property.
  • Eversource was okayed for cutting trees on town property.
  • Has been trying to contact Buxton regarding the road bond for Swamp Road.  Has obtained cell phone numbers, but they go straight to voicemail.
  • Discussion of the town pursuing the fines for Mr. Groesbeck's zoning violations.  If the Board seeks to pursue this, what would the Board be looking for? Legal fees, and the fines for violation?  Can the town pursue this now? Gary Kinyon will be contacted to determine what can be done.

Ken Callahan:
  • The Sharon Arts Center donated 48 folding chairs.  The chairs need rubber feet, and Mr. Callahan would like to purchase materials to construct a dolly to carry them on.
  • No quotes yet on beaver deceivers.
  • Easement agreement on the VanDyke property to be signed at the next Board meeting.
Ms. Callahan:
  • Informed the Board that she had received an email from someone concerned about a person shooting guns in the area of their residence.  


Meeting adjourned at 6:43 PM.

Minutes taken by Debra Harling.  Approved on __________.

Tuesday, December 10, 2019

Selectmen 2019-11-19



Selectmen Minutes

November 19, 2019


Present: Diane Callahan, Fred Woodhouse


Meeting called to order at 5:06 PM by Fred Woodhouse


Motion to enter non-public session at 5:06 pm under RSA 91-A:3, II(b) - hiring (Woodhouse/Callahan).  Roll call vote: Woodhouse - yes, Callahan - yes, motion carried.

Back in public session at 5:49 pm.

Motion to appoint Pamela Everson as the Welfare Officer (Woodhouse/Callahan).  All in favor, motion carried.


Motion to approve the 11/5/2019 minutes (Callahan/Woodhouse).  All in favor, motion carried.


Motion to approve the payroll and manifest (Woodhouse/Callahan).  All in favor, motion carried.


Motion to approve the new contract with Avitar Associates (Woodhouse/Callahan).  All in favor, motion carried. The contract was signed.


Signed a contract with JDK Pavement for winter plowing.


Motion to accept the resignation of Linda Paris from the Board of Selectmen (Woodhouse/Callahan).  All in favor, motion carried.


Motion to accept the resignation of Carl Newton from the position of Road Agent (Woodhouse/Callahan).  All in favor, motion carried.


Motion to appoint Carl Newton as Selectman to March 2020 (Woodhouse/Callahan).  All in favor, motion carried. Oath of office taken by Carl Newton.


Motion to appoint Peter Paris as Road Agent (Woodhouse/Callahan).  All in favor, motion carried. Oath of office taken by Peter Paris.



Peter Paris appointed Carl Newton as Deputy Road Agent.  


Mr. Paris reviewed a letter from Eversource about cutting trees on town property.  Mr. Paris will look at the trees on 11/20/2019 and contact Eversource regarding this request.


The Board and Mr. Paris reviewed intents to cut received:  Williamson, M 3 L 15 - the Road Agent will look at the property and speak to the logger.  Morrison - this intent is incorrect and will need to be completed properly, including the correct lot number.  This cut will require a road bond.


Mitch Call:

  • The Friends of the Wapack donated $100.00 in appreciation of the Town allowing the use of the Meeting House for their annual meeting.


Reviewed the preliminary tax rate information.  Motion to use $40,000.00 of unassigned fund balance to reduce the tax rate (Woodhouse/Callahan).  All in favor, motion carried.


The Board was informed that the Krook current use penalty has not been paid.  Mr. Krook is claiming the penalty is on the incorrect lot. This issue will need to be reviewed.


Carl Newton:

  • Fuel Assistance from the State has been increased for those who qualify.

  • Mr. Newton attended a class and learned that the road budget should be .24% of the towns valuation.


Meeting adjourned at 6:50 PM.


Minutes taken by Debra Harling.  Approved on 12/03/2019.


Tuesday, November 26, 2019

Selectmen 2019-11-05



Selectmen Minutes

November 5, 2019


Present: Diane Callahan, Fred Woodhouse


Meeting called to order at 5:31 PM by Diane Callahan


Motion to approve the 9/17/2019 minutes (Callahan/Woodhouse).  All in favor, motion carried.


Signed the 2019 MS-535 Financial Statement


Discussed the new 5 year Avitar Contract for assessing services, this will be voted on at the 11/19/2019 meeting.  Reviewed and signed the 2019 ratio study done by Avitar


Reviewed 2018 applications for payment from trust funds, it appears that these did not get to the Trustees of the Trust Funds.  Motion to send the 2018 applications for payment to the Trustees of the Trust Funds (Callahan/Woodhouse). All in favor, motion carried.


Anne Booth asked about informing residents of what they need to do for building, timber cuts, and other obligations.  It was explained that the Board has put together a letter that was handed out at Town Meeting in March 2019. Information is being put together to attach to applications, and intents to cut.


Mitch Call:

  • Spoke about information to the officer of State Planning, Mr. Call will forward the information.


Carl Newton:

  • Reviewed the winter contract and insurance binder.

  • Contract with Eric Matson for winter plowing was signed.

  • Contract with Carl Newton was signed.

  • Mr. Groesbeck needed a permit for heavy loads.  There are two temporary containers on his property.  Mr. Groesbeck will be obtaining a building permit in the near future for building.

Ken Callahan:

  • Beaver deceiver information should be available at the next meeting.

  • The Bass Park Trustees are having a meeting on Friday, 11/8/19 and will have information from Mark Fernald regarding the deed to Bass Park.


Discussion about a replacement for Linda Paris on the Select Board.  Don Burgess and Rick Dufrense will be approached.


A Deputy Town Clerk needs to be appointed, Jane Murray needs to take some time off.  Wendy Drouin, the current Motor Vehicle Clerk, will be able to come in for a short while.  Ms. Drouin is not a resident of Sharon and cannot officiate at elections.


The two applicants for the Welfare Officer position will be asked to meet with the Board on 11/19/19.  One will be scheduled for 5 pm and the other for 5:15 pm. The regular meeting will start at 5:30 pm.



Meeting adjourned at 7:12 PM.


Minutes taken by Debra Harling.  Approved on 11-19-2019.