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Thursday, May 16, 2019

Draft Selectmen 2019-05-07



Draft Selectmen Minutes

May 7, 2019


Present: Carl Newton, Diane Callahan, Fred Woodhouse


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the 4/16/19 minutes (Newton/Callahan).  All in favor, motion carried


Mr. Newton opened the hearing on the Ordinance Forbidding the Placement of Snow or Ice on Town Highways.  There were 4 members of the public present. Mr. Newton asked if there were any questions or comments. Ms. Harling, Town Administrator, state that there had been a posting in the Monadnock Ledger/Transcript on April 30, 2019.  Ms. Harling read the text of the ordinance to the public. No comments or questions were received. Motion to adopt the Ordinance Forbidding the Placement of Snow or Ice on Town Highways, effective May 7, 2019 (Newton/Woodhouse).  All in favor, motion carried.


Yield tax warrant signed for Krook, Map 4 Lots 25 & 25A.


Intent to cut signed for Kivela, M 3 Lot 41.


Signed letter to Tim Groesbeck thanking him for his years of service as the Site Inspector.


Dustin Krook came in to discuss construction of a house on M 4 Lot 25A.  The Board reviewed the septic plans presented. There was a question regarding the setback from the road.  Mr. Krook received a variance from the ZBA in December 2017 reducing the 100' setback to 74.5'. Mr. Krook was given a "Notice of Intent to Construct" application, and informed that the setback will need to be verified.  The septic design was signed so that it may be forwarded to the State of NH-DES for approval.


Discussed the welfare guidelines for the Town of Marlborough, there was a consensus that these can be modified for use by the Town of Sharon.



Sue Bowles, Treasurer:

  • Attempted to transfer money from the operating account into the Conservation Fund.  Was informed by Bar Harbor Bank that this required two signatures. Ms. Bowles was also informed that she will need a letter from the Board authorizing her to make transfers.  This information led to a discussion about changing banks for the town. The Town Administrator will obtain information from TD Bank.


Mitch Call:

  • Trying to set up a meeting with Jeffrey G. regarding wetlands.  This meeting will be sometime in June 2019 and it should include the Select Board, Planning Board, and Conservation Commission.

  • Southwest Region Planning Commission (SWRPC) is setting up 5 dates for a "Community Conversation" to review the results of the recent survey.  The closest venues for Sharon are in Antrim on May 22 from 6:30 pm to 8 pm, and Jaffrey on June 3 from 6:30 pm to 8 pm.

  • Would like to reserve the Meeting House on October 19, 2019 for the Friends of the Wapack Annual Meeting.


Ms. Callahan:

  • Asked about several deadlines outlined in the NHMA calendar.  The report of excavation has been received from San-Ken. Letters have been sent out regarding reports of cut due.


Mr. Newton:

  • Tracy Craig has volunteered to update the town website.  She will work with the Town Administrator on this project.

  • Discussion about the repair of stone walls that were dismantled for timber cuts.  Rick Evans has informed Mr. Newton that the DRA does not deal with this. The Forest Ranger was contacted.

  • Discussion about posting minutes.  Draft minutes will be posted on the website, a notice will be posted on the website that approved minutes are available at the Meeting House.


The 2019-2020 Intent to Excavate from San-Ken was not completed correctly.  This will be sent back to San-Ken for correction before the Board signs it.


Meeting adjourned at 7:02 PM.


Minutes taken by Debra Harling.  Approved on __________.


Thursday, May 9, 2019

Selectmen 2019-04-16



Selectmen Minutes

April 16, 2019


Present: Carl Newton, Diane Callahan, Fred Woodhouse


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the 4/2/19 minutes (Newton/Callahan).  All in favor, motion carried


Motion to approve the payroll and manifest (Newton/Woodhouse).  All in favor, motion carried.


Reviewed current use application from Society for the Protection of New Hampshire Forests (SPNHF) for Map 7 Lot 25.  Mark Stetson of Avitar has reviewed this and recommended approval. Motion to approve the current use application from SPNHF for Map 7 Lot 25 (Newton/Woodhouse).  All in favor, motion carried.


Mr. Newton signed the 941 payroll tax form for the 1st quarter of 2019.


The BTLA form A-9 was received from the New Hampshire Institute of Art (NHIA) for the Sharon Arts Center (SAC).  After some discussion motion to approve tax exempt status for the SAC for the tax year 2019 (Newton/Callahan). All in favor, motion carried.


Tim Keenan:

  • Needs to find a new vendor to obtain street signs from.

  • Expressed concern about vandalism and theft of street signs.  Several have been stolen or vandalized. Mr. Keenan will order replacement signs once he has found a new vendor.

  • JDK has started grinding on Nashua Road.  Work should be completed by April 20, 2019.

  • Road work on Cross Road will begin April 17, 2019.  Ditching and grading is planned for this road.


Ken Callahan:

  • The crypt at the McCoy Road Cemetery needs to be looked at.



Mitch Call:

  • The School House lot and the Meeting House lot are two separate lots, however, they are shown as one lot on the tax map.  Suggestion to consolidate these lots. This will need a letter from the Select Board to the Planning Board. The Town Administrator will compose a letter to the Planning Board requesting consolidation of these two lots.


Diane Callahan:

  • Continue working on the welfare guidelines, look at a few other town's guidelines.

  • Asked if the State had been updated on Town Officers - the Town Administrator will check with the Town Clerk.


Mr. Newton:

  • Gary Kinyon will be representing the ZBA on the latest Groesbeck appeal.  Mr. Newton will ask Mr. Kinyon if the Select Board should have an attorney present for this hearing, and if the answer is in the affirmative will ask Mr. Kinyon to recommend an attorney.

  • Plowing Ordinance - review of the recommended wording for this ordinance.  Need to hold a public hearing the Board set a date of May 7, 2019 at 5:30 pm.

  • Home Business and Home Occupation forms need to be updated.  One of the file cabinets will be set-up to hold forms needed for so they are readily accessible to supply to residents.

  • Asked that the Town Administrator contact Rick Evans of the Department of Revenue to discuss the stone walls removed by loggers.


Motion to adjourn (Newton/Callahan).  All in favor, motion carried. Meeting adjourned at 6:43 PM.


Minutes taken by Debra Harling.  Approved on 05/07/2019.


Thursday, April 18, 2019

Selectmen 2019-04-02



Selectmen Minutes

April 2, 2019


Present: Carl Newton, Diane Callahan, Fred Woodhouse


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the 3/19/19 minutes (Newton/Callahan).  All in favor, motion carried


Review the revision of the Police contract.  It was suggested that the Town Administrator contact Rodney Bartlett, Peterborough Town Administrator, to determine if Peterborough would have a general contract covering all services provided to the Town of Sharon.  The Board would like the contract sent to both Mr. Bartlett and Police Chief Guinard for their review. Mr. Newton thought the last contract was when Pam Brenner was the Peterborough Town Administrator.


The minutes to the Town Meeting are completed, a letter, with copies of the town meeting minutes and Mr. Woodhouse's and Ms. Callahan's oath of office, will be written so that the Board will be able to get the signatories on the bank accounts changed to remove Linda Paris and add Mr. Woodhouse.


Tracy Craig has agreed to be on the Audit Committee.


Ken Callahan:

  • The sandwich board signs have been received, and assembled.  Mr. Callahan requested that he be informed when the signs need to be set out with a message.

  • 41 Temple Road has been sold and the new owner has been cutting trees.  Mr. Callahan notified the new owner that he needs an intent to cut, and, if he is going to burn brush, he needs a burn permit.  Mr. Callahan suggested the Board drive by the property.

  • Mr. Callahan said that someone had mentioned the time of the Select Board meetings is to early and he just wanted to mention this.


Mitch Call:

  • San-Ken has requested that the site walk for the excavation permit be changed from April 6, 2019 to May 11, 2019.  This was received in the Town Clerk's office during this meeting, and was brought into the meeting room.

  • Submitted an updated version of the "notice to construct" and requested that everyone review it.


Mr. Newton:

  • Has spoken to Mr. Herlihy, the Peterborough Building Inspector, about being the site inspector for the Town of Sharon.  It was suggested that Sharon needed building codes. Mr. Newton spoke to the State of NH and verified that Sharon can continue with a "site inspector".

  • Asked about the welfare lien, this has been sent to the Hillsborough County Registry for recording.

  • Informed the Board that Mr. Groesbeck may be filing an appeal with the Zoning Board (ZBA) challenging the order to remove the concrete slabs and the zoning ordinance definition of structure.

  • Suggested that "Home Based Businesses" and "Home Occupations" be reviewed.

  • Need to continue working on the snow and ice contract.

  • Will work with the Peterborough River Center regarding the cord wood bank.

  • Asked the Board to think how to use the Will Fenno Memorial Fund to honor Will Fenno.

  • Need to work on the assessing review information.

  • Suggested holding another forum to discuss bridges.

  • Discussion of the Right-to-Know law.

  • Suggested that the draft minutes be uploaded to the website.


Motion to adjourn (Newton/Callahan).  All in favor, motion carried. Meeting adjourned at 7:08 PM.


Minutes taken by Debra Harling.  Approved on 04/16/2019.

 


___________________ ___________________ ___________________

Carl Newton                      Diane Callahan Frederick Woodhouse


Friday, April 5, 2019

Selectmen 2019-03-19



Selectmen Minutes

March 19, 2019


Present: Carl Newton, Diane Callahan, Fred Woodhouse


Meeting called to order at 5:30 PM by Mr. Newton.


Ms. Callahan and Mr. Woodhouse took their oaths of office and were sworn in by Mr. Newton.


Irene LeMessurier came in to discuss when to file an intent to cut.  Mr. Newton explained that an intent to cut should be filed so that the town is aware of what is happening, and then if the cut is exempt from timber taxes there will be no tax bill.  Ms. LeMessurier then asked about having a logging truck on McCoy Road. Mr. Keenan, Road Agent, gave permission for a logging truck to go onto McCoy Road early on Friday morning, 3/22/19.


Motion to approve the payroll and manifest (Newton/Callahan).  All in favor, motion carried.


John LaDue asked about building a detached garage with a covered walkway 111 Nashua Road, Map 3 Lot 35C.  Mr. LaDue will obtain an application to construct for submission to the Board.


Mr. Newton signed the settlement agreement for the Fairpoint abatement suit.  The check and the agreement will be mailed to counsel for Fairpoint.


Motion to approve and sign the 2019 MS-232 Statement of Appropriations Voted (Newton/Callahan).  All in favor, motion carried.


Motion to approve the minutes of 3/5/19 (Callahan/Newton).  Callahan and Newton in favor, Woodhouse abstained as he was not a Board member for the 3/5/19 meeting, motion carried.


Motion to appoint Debra Harling as Town Administrator through March 2020 (Callahan/Newton).  All in favor, motion carried.




Tim Keenan:

  • Dealing with the mud, has put up signs on the roads.

  • An accident in January 2019 took out the road signs at Jarmany Hill Road and Greenleaf Road.  The driver's insurance company should cover the cost of replacement signs.


Mitch Call:

  • Southwest Region Planning Commission (SWRPC) is working on the Aged Focus Planning Study trying to get baseline data.  A survey is being conducted, should a link be sent out via googlegroup? Motion to allow posting about the Aged Focused Study by SWRPC on the googlegroup (Newton/Woodhouse).  All in favor, motion carried.

  • Diane Mitchell has been sworn in as an alternate to the Planning Board.

  • The San-Ken application to renew their gravel excavation has been accepted by the Planning Board.  There will be a public hearing on the application at the next Planning Board meeting, with a site walk the Saturday before the PB meeting.


Discussion about emergency planning and the future purchase of supplies, such as cots, and blankets.


Ms. Callahan:

  • Spoke about getting minutes onto the website, and the possibility of hanging draft minutes on the outside bulletin board for residents to review.

  • Spoke about signs - contractor signs are allowed as long as the contractor is working at the sign.  Advertising signs are not allowed by the zoning ordinance.


Mr. Woodhouse:

  • Asked about attending Flagger School.  If there are no classes available perhaps the Town of Sharon could sponsor a class.


Mr. Newton:

  • Has spoken to Gary Kinyon, a notice will be served to Tim Groesbeck ordering removal of the "hoop house", and the concrete pads.  Mr. Groesbeck has not filed any appeals with the Zoning Board.

  • Mr. Newton will continue to work on the plowing ordinance.

  • Requested the town purchase a measuring wheel to measure distances.

  • Has not heard back from the Peterborough Building Inspector about becoming the Site Inspector for Sharon.

  • Spoke about compensation for the current Welfare Officer.  Motion to expend $500.00 from the welfare budget as a stipend to the current Welfare Officer (Newton/Woodhouse).  All in favor, motion carried.


  • Need to find someone for the Audit Committee, the first two "write-ins" have said they do not want the position.

  • Suggested that the Board be involved in approving postings to the googlegroup.


Motion to adjourn (Newton/Callahan).  All in favor, motion carried. Meeting adjourned at 7:17 PM.


Minutes taken by Debra Harling.  Approved on 04/02/2019.

 


___________________ ___________________ ___________________

Carl Newton                      Diane Callahan Frederick Woodhouse


Friday, March 22, 2019

Selectmen 2019-03-05



Selectmen Minutes

March 5, 2019


Present: Carl Newton, Linda Paris, Diane Callahan


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 2/19/19 (Paris/Callahan).  All in favor, motion carried.


Motion to approve Wendy Drouin having access to ElectioNet (Newton/Paris).  All in favor, motion carried.


Discussion about the proposed contract with the Jaffrey Library.  Motion to approve the Select Board Chair, Carl Newton, signing the contract with the Jaffrey Library if approved at Town Meeting (Paris/Callahan).  All in favor, motion carried.


Review of the contract with the Peterborough Police, which was dated 9/11/2008, this will need to be reworded.  Ms. Paris suggested that the Attorney Makechnie look at the contract. Ms. Harling will retype the contract.


An abatement application has been received from Eversource for 2018.  This was forwarded to Avitar and Attorney Kinyon. Both recommended no action at this time.


Ms. Paris:

  • Lisa Borges will be sworn in as the Deputy Tax Collector on 3/12/19, and sign up for training as soon as possible.

  • Reminder that inventory forms are due 4/15/19.



Mr. Newton:

  • Spoke to Attorney Kinyon regarding the Groesbeck violations.  Attorney Makechnie should have the information to send to Mr. Kinyon.  The second notice of violation was served 2/1/19 regarding the hoop house, no appeal has been filed with the ZBA.

  • The appeal for the ZBA denial for Mr. Groesbeck needs to be filed by the end of the week.

Mr.Newton:

  • Plowing Ordinance - the RSA regarding snow being plowed across roads is in the policy, an ordinance needs to be done.  Mr. Newton will work on this.

  • Timber cuts - waiting for reports of cut, which are due by the end of March.  Rick Evans of the DRA is aware of these cuts. Ms. Harling will contact Mr. Evans if the report are not received.

  • Flagging school - Ms. Harling will forward information if available.  It was suggested that perhaps the Town of Sharon could sponsor a class.

  • Welfare guidelines need to be done.  Ms. Harling has obtained a copy of the Marlborough, NH guidelines.  Discussion of increasing the welfare line item so that the Welfare Officer could be paid a stipend.


Reviewed the 2019 warrant and determined who will speak to each article.


Marc LaPlante is looking for donation for the Red Knights fundraiser,  Would like the Town to donate an old "indian pump" for an auction. Ken Callahan, as Fire Warden, will speak to Mr. LaPlante.


Discussion about obtaining items such as cots in case of an emergency.


Reminder that invoices will need to be obtained from the Town of Peterborough for Police, Fire, Ambulance, and Recycling.  These cannot be obtained until after Peterborough's town meeting in May.


Mitch Call:

  • The Friends of the Wapack would like to use the Meeting Room for their Board of Directors meeting.  The Select Board approved.


Motion to enter non-public session under RSA 91-A:3 (c) at 6:45 pm - roll call vote Newton - yes; Paris - yes; Callahan - yes.

Out of non-public session at 7:58 pm - minutes not sealed.


Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 7:58 PM.


Minutes taken by Debra Harling.  Approved on 03/19/2019.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan


Friday, March 15, 2019

Selectmen 2019-02-19



Selectmen Minutes

February 19, 2019


Present: Carl Newton, Linda Paris, Diane Callahan


Meeting called to order at 5:30 PM by Mr. Newton.


Julie Perrin and Fran McBride of the Jaffrey Library met with the Board.  Mr. Newton explained that the Board had looked into reimbursing residents to obtain library cards at the Library of their choice and been informed that this cannot be done.  The Board has budgeted for a contract with the Jaffrey Library. The Board is in agreement that they would like to obtain a "sense of the meeting" at the March Town Meeting before signing a contract.  Mr. Newton asked about a long-term projection of what the costs to the Town of Sharon might be. Ms. Perrin stated that the Jaffrey Library Trustees just raised fees for the 1st time in almost 20 years.  Ms. Perrin spoke about the programs that the Jaffrey Library offers and stated that they are open to anyone. Mr. Newton asked for a contract to be prepared and sent to the Board for discussion at Town Meeting.  The Board also asked for any contract to run from March to March. There was a brief discussion about how residents could show proof of residency, such as tax bills, utility bills, opr car registrations. Ms. Perrin left literature for residents to review.


Motion to approve the 2/5/19 minutes (Newton/Paris).  All in favor, motion carried.


Motion to approve payroll and the manifest (Newton/Paris).  All in favor, motion carried.


Discussion about a question from the Tax Collector on whether to lien a property tax bill in the amount of $18.00 that remains unpaid.  The consensus of the Board is that this should be liened.


Tim Keenan:

  • Removed some tires left on Swamp Road.


Reviewed and signed a letter to be sent to Scott and Julie Brown regarding a building in the setback.



Ken Callahan:

  • Discussion about an information card and a call list for the alarm system.


The Board asked if a letter had been received from the Town of Peterborough regarding the 2019 costs of services.  Ms. Harling will contact Rodney Bartlett about this.


Mitch Call:

  • San-Ken does not have to go before the ZBA before an extension of their excavation permit renewal is heard by the Planning Board.  Stipulations for any renewal will be the same as the previous permit.

  • The Planning Board needs to find a soil scientist and also needs to determine if San-Ken needs to file any reports with the DES.


Reviewed the 2019 warrant, article 2 needs to be corrected.  The Board will come in and sign the warrant once the correction has been made.


Motion to approve the Selectmen's report for the 2018 annual report (Paris/Newton).  All in favor, motion carried.


Reviewed the current use map for Groesbeck.  Mr. Groesbeck has 30 days to file an appeal with the ZBA on the denial of his application.


Discussion about the site inspector position.  The Board will send a letter to Tim Groesbeck thanking him for his service and begin the process of finding a new site inspector.


Ms. Callahan:

  • Going with Anne Fischer to learn more about the solar initiative.


Ms. Paris:

  • Discussion about a stipend for the Welfare Director.  Need to set up welfare guidelines, looked at the Town of Marlborough's guidelines, could use those as a template.

  • Spoke to Wendy Drouin, Wendy is willing to help out with the Town Clerk duties and overseeing Town Meeting.  The Secretary of State needs to be contacted and informed of our situation.

  • Should purchase two message boards.

  • We need to get the wording for welfare liens.

  • Bill Joyner attended a Moderator workshop.




Mr. Newton:

  • Reviewed the warrant article on the Conval warrant that would change the articles of agreement.  The Board should encourage people to vote no on this article, it would significantly increase the amount Sharon pays.


Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 7:24 PM.


Minutes taken by Debra Harling.  Approved on 03-05-2019.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan