Selectmen Meeting Minutes
July 19, 2016
Present: Carl Newton; Donald T. O'Brien; Linda Paris.
Meeting called to order at 5:30 PM by Mr. Newton.
Motion to approve minutes dated 6/14/2016 (Newton/Paris). All in favor, motion carried.
Motion to approve minutes dated 6/21/2016 (Paris/O'Brien). All in favor, motion carried.
Motion to approve Notice of Intent to Excavate, San-Ken property Map 3 Lot 38 (Paris/Newton). All in favor, motion carried.
Signature required on tax document 941 from Chair.
Motion to approve Payroll and Manifest (Newton/Paris). All in favor, motion carried.
Discussion on documents that needed full board for review:
PA-28, Taxpayer Inventory form to be used in 2017. Motion to approve and sign PA-28 request for 2017 Inventory forms.
Abatement Application for Philip K. McCarthy, Map 4 Lot 24A. The Board reviewed suggestions from Avitar Associates of New England from a letter dated June 13, 2016. Motion made to approve the Abatement Application (Newton/Paris). All in favor, motion carried.
Mortgage payoff has been received, copies have been made of the original document for the Selectmen. A copy of the paid off page will be sent to the Google group with notification of celebration at the Town Picnic in August.
Discussion on opening a print account with the Hillsborough County Registry of Deeds. It is currently free to access any deed recorded on registry webpage at nhdeeds.com. An application and one time fee of $100 will be required to open a print account. At that time, username and password will be assigned. The fee for printing is $2.00 a page with a $5.00 min monthly charge.
Update on Tax Collector:
Taxes were due on July 15th. All payments that have been received as to date have been processed.
Execution of Liens document presented to Selectmen.
Discussion on Building Permits and the current application and possible changes that should be made to include permit application for all new construction. There will need to be updates made to the Zoning Ordinances at Town Meeting to update the ADU changes. After Town Meeting, revision of application may begin.
Notification from Generator Connection, Inc. of a new generator that was installed on RT 123.
Received copy of a permit from NHDES for Fletcher, 191 Jarmany Hill Road to expand existing pond on property.
Discussion on closing gate on Mountain Road while maintenance is underway.
Discussion on tax exempt documents from Sharon Arts. If proper documentation is not received a December tax bill will be mailed out.
Thank you to Carl Newton for refinishing the floor in the Town Clerk/Tax Collector room.
Discussion on Audit Board. After contacting different firms for assistance from a professional or CPA, suggestions from firms concluded with asking a member of the DRA to sit with the Audit committee while completed from MS-60 rather than soliciting a CPA.
Mr. Flagg presented the board with a resignation letter effective September 1, 016. Motion to accept resignation letter (O'Brien/Newton). All in favor, motion carried.
Ms. Paris discussed the following:
Debris on roads after recent storm.
A stop sign has fallen over at Mill Road/Spring Hill Road as has a four way sign located at Jarmany Road/Spring Hill Road.
Work on runoff by Cross Road bridge and tree and limb work on Cross Road.
Mowing budget, and how much has been used.
Dog notices and fees associated with late licensing.
Mr. Newton discussed the following:
Discussed maintenance of parking lot at the Meeting House.
Electing Training for Clerks, Moderators, Selectmen and Ballot Clerks in Fitzwilliam on Tuesday, August 23rd.
Creating a list of emergency contacts to be kept at the Meeting House for buildings use.
Discussed a survey, lot size and markers for cemetery as well as leveling out debris in corner of lot.
Discussion on maintenance on Mountain Road.
Mr. Bowles discussed the abandoned home on Rt 123. Ms. Gonzalez confirmed at taxes had been paid in December 2015 but not as of July 2016. Mr. Paris will look into seeing is a foreclosure has been recorded on the deed.
Ms. Murray asked about notification of the Town Picnic. A time and date is on the Town Calendar, located on the Town webpage. At this time the Bass Park committee has not provided the Selectmen with a notification to post to the Google group.
Mr. O'Brien discussed the following:
Future of Town Clerk position. Discussion followed about the possibility of dividing up functions and soliciting another town for completion of motor vehicle registrations.
Motion to enter non-public session relative to RSA 91-A:3, II(c) - matters that affect reputation of any person (O'Brien/Paris). All in favor, motion carried.
Role call of members. Mr. O'Brien, Mr. Newton and Ms. Paris.
Other people present: Chester Bowles, and Juliana Kazanovicz.
Motion to seal the minutes (Newton/O'Brien). All in favor, motion carried.
Motion to exit non-public session (O'Brien/Newton). All members of the Board voted in favor of the motion. Returned to public session at 7:14 PM.
Motion to adjourn (O'Brien/Paris). All in favor, motion carried. Meeting adjourned at 7:14 PM.
Minutes taken by Juliana Kazanovicz. Approved on ________________.
___________________ ___________________ ___________________
Carl Newton Donald T. O'Brien Linda Paris