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Friday, January 22, 2021

Selelctmen 2021-01-05


Selectmen Minutes

January 5, 2021


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:30 pm.


Motion to approve the minutes of 12/15/2020, (Woodhouse/Backstrom).  All in favor, motion carried.


Discussion about how to handle the 2021 town meeting, it was decided that the Board will wait for more information from the Moderator, Bill Joyner.


Review of a request from Dan Reed to change the entrance for the Kania timber harvest on M 5 L 16.  The Road Agent recommends a $5,000 bond for the tar road or a $2,500 bond for the gravel road.  After some discussion motion to require a $5,000 road bond for the timber cut on Map 5 Lot 16, no trucks to travel over McCoy Road (Woodhouse/Callahan).  All in favor, motion carried.


Diane Callahan:

  • Richard Nichols, who owns property out towards the end of Mountain Road, on the Class 6 portion, informed Ms. Callahan that one of the gates has been torn out and the road is very rutted from 4-wheelers.  Mr. Nichols would like to know what the town could do.  It was suggested that this be discussed with the Road Agent.


Ken Callahan:

  • Asked if Bross had requested a timber cut, the answer was not at this time.


The Board reviewed the compensation schedule, budget for 2021, and warrant articles.  The only new warrant article will be for the website update.  The budget hearing was set for Tuesday, February 2, 2021 at 5:30 pm, with the regular Select Board meeting immediately following.  


Meeting adjourned at 7:08 PM.


Minutes taken by Debra Harling.  Approved on 01/19/2021.



Selectmen 2020-12-15

Selectmen Minutes

December 15, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:30 pm.


Motion to approve the minutes of 12/1/2020, (Woodhouse/Backstrom).  All in favor, motion carried.


Motion to to approve the manifest (Woodhouse/Backstrom).  All in favor, motion carried.


Motion to approve the payroll (Woodhouse/Backstrom).  All in favor, motion carried.


Intent to cut for Aho, M 7 Lots 26 and 26a resigned, the original intent to cut did not have the signature of one of the owners of the lots.


Bill Joyner, Moderator:

  • Gave the Board information on HB1129 "Virtual Town Meetings".  This gives towns the option of holding two sessions virtually, the first to review the warrant and then allow comments from the public over the course of one week, the second to make changes and approve the warrant.  Mr. Joyner also reviewed RSA 39:2 and 39:1-b.

  • Mr. Joyner will continue looking for space that will hold a minimum of 75 people "socially distanced".  Mr. Joyner will meet with school officials in January 2021 to discuss possible meeting sites as one of the schools.


Sandy Eneguess, Road Agent:

  • Some tree work has been done.

  • Ready for the predicted snow.


Ken Callahan:

  • The generator has been repaired.






Karen Shea Dufrense, Tax Collector:

  • Will run for reelection as Tax Collector.  Lisa Borges, Deputy Tax Collector, has had a limited role due to the COVID pandemic and has not had the opportunity for training.

  • Gave the Board a list of what the Tax Collector does during the year.  Ms. Dufresne requested an increase in the stipend to $3,600.00/year, this would be $300.00/month.


Carl Newton:

  • The Town Clerk had contacted him regarding a property on South Road that someone is interested in purchasing.  Mr. Newton suggested that the prospective buyer look at the lot with someone from the town.

  • Suggested that the Board contact Mr. Groesbeck about obtaining a building permit.


Reviewed and discussed a letter from Tracy Craig regarding a proposal to start a "Little Lending Library".  A picture was included which showed a small box on a post in a wash tub.  The ordinance may not address this.  Ken Callahan suggested that the Planning Board discuss this.  Mr. Woodhouse did not see any setback issues as this is not permanent, it is portable.


Elizabeth Preston, who is an Information Technology person, contacted Mr. Woodhouse.  The FCC has plotted out areas that need internet service.  Temple Road to Greenleaf Road and Rt 123 to Rt 124 are two small sections.  Starlink, which is owned by Elon Musk, has applied for grants to provide satellite internet service.  There would be no cost to the Town, residents could buy into this service if approved.  


Meeting adjourned at 6:54 PM.


Minutes taken by Debra Harling.  Approved on 01/05/2021.


Selectmen 2020-12-01

Selectmen Minutes

December 1, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:30 pm.


Motion to approve the minutes of 11/17/2020, (Woodhouse/Backstrom).  All in favor, motion carried.


Motion to to approve the minutes of 11/27/2020 (Woodhouse/Backstrom).  All in favor, motion carried.


Reviewed and signed the 2020 2nd property tax warrant.


Reviewed and signed intent to cuts for the following: Caleb Aho, M 7 Lots 26 & 26a; Goodwin, M 1 L 4.


Bill Joyner, Moderator:

  • Asked the Board to consider a change of venue for the March 2021 town meeting.  There was discussion about possible venues, such as the Peterborough Community Center, one of the District schools, etc.  Mr. Joyner has contacted the School Superintendent but has not received a response yet.  Mr. Joyner will contact the Town of Peterborough regarding the Community Center.

  • Mr. Joyner will look into other possibilities and the State laws.


Ken Callahan:

  • Spoke to the Board about budgeting to have shut-offs for all the water lines.  Mr. Callahan explained that the day the Audit Committee met there was an issue with the urinal in the men's room and he had to shut the water off to the building.  There is a manifold in the basement with a total of 17 water lines and only 3 shutoffs.


Discussion about the information from CivicPlus for the creation of a new website.  Mr. Backstrom said that he had looked at various websites using CivicPlus.  The Board agreed to have a warrant article on the 2021 warrant to fund a new website.






Diane Callahan:

  • Spoke about money that was donated in memory of Will Fenno.  There was $295.00 donated in total.  Ms. Callahan was thinking that a bench could be purchased and a brass plaque could be attached in memory of Will Fenno.  Motion to purchase a bench and brass plaque in memory of Will Fenno, and to use the money donated in Mr. Fenno's memory, up to $295.00 (Woodhouse/Backstrom).  All in favor, motion carried.

  • Ms. Callahan requested a 2019-2020 budget comparison.  There was discussion of notifying Departments and Boards about getting their year-end information in and proposed budgets for 2021.  Ken Callahan suggested an illustrated cover for the 2020 Town Report.


Meeting adjourned at 6:20 PM.


Minutes taken by Debra Harling.  Approved on 12/15/2020.




Tuesday, December 22, 2020

Selectmen 2020-11-27

Selectmen Minutes

November 27, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:00 pm.


This is a special meeting to set the 2020 tax rate.  The preliminary rate from the Department of Revenue Administration (DRA) is $23.07/M, an increase from 2019 of $.95.


The Town Administrator reviewed the components of the tax rate - Municipal, County, Local School, and State Education Tax.  Review of the amount of fund balance available and discussion about how much fun balance to use.  The Town Administrator recommended using $27,000.00 of fund balance, which would leave $103,369.00 in fund balance.  The DRA recommends retaining 5% to 17 % of fund balance.  This amount would leave a 7.14% retention. 


Motion to use $27,000.00 of fund balance, leaving $103,369.00 in fund balance (Woodhouse/Backstrom).  All in favor, motion carried.


Meeting adjourned at 5:45 PM.


Minutes taken by Debra Harling.  Approved on 12/01/2020.


Selectmen 2020-11-17

Selectmen Minutes

November 17, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:30 pm.


Motion to approve the minutes of 10/20/2020 and 11/03/2020 (Woodhouse/Callahan).  All in favor, motion carried.


Motion to approve the 11/17/2020 payroll and manifest (Woodhouse/Backstrom).  All in favor, motion carried.


Daniel (Sandy) Eneguess was sworn in as the Road Agent, and the Road Agent contract was signed.


Motion to appoint Carl Newton as Deputy Road Agent for one year (Woodhouse/Backstrom).  All in favor, motion carried.  Mr. Newton was sworn in as the Deputy Road Agent.


Sandy Eneguess:

  • The first snow storm went well, Mr. Eneguess has been driving around town learning the roads.


Carl Newton:

  • Temple Road and McCoy Road have been cleaned up.

  • A bill is to be sent to Andrew Raffaele of Temple Road for fixing the stone wall.


Reviewed a letter from Ron Como regarding cemetery lots.  The Town Administrator will send Mr. Como a letter with information about the price of cemetery lots and inform him that upon receipt of payment a lot will be assigned.


Reviewed a letter from the Town of Peterborough regarding the update of the Peterborough Hazard Mitigation Plan.


Reviewed a letter from Mr. Williamson of Temple Road regarding an incident involving an unpermitted brush fire.  Mr. Williamson is asking the Town of Sharon to pay him $1,000 for damage he claims was done when the fire was extinguished by the Peterborough Fire Department.  Ken Callahan, Fire Warden, explained what happened to the Board.  Mr. Williamson obtained a burn permit from the Peterborough Fire Department, which was not valid.  The fire was near the stone wall.  Mr. Callahan contacted the Forest Ranger for Cheshire County.  The Deputy Fire Wardens, Pete Paris and Fran Guptill, will be instructed not to issue any burn permits to Mr. Williamson.  Motion to pay damages to Michael Williamson in the amount of $1,000.00 (Woodhouse/Backstrom).  Discussion:  there is no proof of any damages to Mr. Williamson, no burn permit was issued by the Town of Sharon Fire Warden, the Town has the right to have illegal fires extinguished, Mr. Williamson had no way to extinguish the fire himself, there was not enough snow to contain the fire.  Mr. Woodhouse and Mr. Backstrom voted no, Ms. Callahan recused herself, motion did not carry.


Discussion of Mr. Groesbeck, need to determine that all Attorney information is available to proceed.


Meeting adjourned at 6:42 PM.


Minutes taken by Debra Harling.  Approved on 12/01/2020.




Friday, November 27, 2020

Selectmen 2020-11-03


Selectmen Minutes

November 3, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:45 pm.


Reviewed the 2020-21 winter snow plowing contract with JDK Paving.  Motion to approve the JDK Paving 2020-21 winter snow plowing contract (Backstrom/Callahan).  All in favor, motion carried.


Elizabeth Preston of Temple Road came in and asked about the internet survey.  Mr. Woodhouse explained that the Board will be reviewing the survey's in November and will discuss how to proceed.


Ken Callahan:

  • The generator will be worked on Friday, 11/6/20 by Powers Generator to get it running and service it.  We are waiting for the block heater, which will be in at the beginning of December.  Mr. Callahan has arranged it so that the town is not charged for two service calls.


The Board signed a letter to Eric Matson thanking him for his service to the town.


Mr. Woodhouse:

  • Asked the Town Clerk if she would like to have a UV light, the Town Clerk will think about it and let him know.


Meeting adjourned at 6:20 PM.


Minutes taken by Debra Harling.  Approved on 11/17/2020



Selectmen 2020-10-20


Selectmen Minutes

October 20, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:33 pm.


Motion to approve the minutes of 10/6/2020 (Woodhouse/Backstrom).  All in favor, motion carried.


Motion to approve the minutes of 10/14/2020 (Woodhouse/Backstrom).  All in favor, motion carried.


Motion to approve the manifest and payroll (Woodhouse/Backstrom).  All in favor, motion carried.


Signed the 2020 General Election Warrant for posting.


Signed the 2020 State equalization certificate.


Mr. Woodhouse, as Chair, signed the 2020 3rd Quarter 941 tax return. 


Ken Callahan:

  • Waiting for an appointment to have the generator serviced.

  • Bass Park Trustees have had the Christmas Tree planted.


Mitch Call:

  • Spoke about having draft minutes of the Planning Board available, the suggestion was made to have a notebook available in the Meeting House with draft minutes for public viewing, the draft minutes will be replaced once the PB has approved the minutes.


Carl Newton:

  • Met with JDK, working on a contract for the 2020-2021 winter season.  JDK will put two vehicles on for Sharon with 3 drivers.  The contract will run form 11/1/2020 through 3/31/2021.

  • Eric Matson will not be hired for plowing during the 2020-2021 winter season.  Mr. Matson had stated at the end of the 2019-2020 season that he was done.

  • Sandy Eneguess has all the paperwork he needs and is working on getting this paperwork completed.  The suggestion was made to appoint Mr. Newton as the Deputy Road Agent.

  • Asked about Mr. Grosbeck's containers.  Suggested sending a letter regarding removal.

Ms. Callahan:

  • Spoke to Conval regarding the student population, numbers should be sent to the Town Administrator shortly after the end of October 2020.

  • Was misquoted by the paper regarding the "gun" issue.  Mr. Woodhouse suggested any replies to the paper be made via email.

  • ZOOM meeting for the Selectmen's Advisory Committee is scheduled for Thursday, October 22, 2020.

  • Should create folders for the different departments, has received information from Pete Paris regarding the Highway Department.


Mr. Backstrom:

  • The Planning Board supplied a summary of the research for noise ordinances.  The responsibility for noise ordinances falls on the Select Board, the Planning Board is land use.  The overwhelming advice is to stay away from noise ordinances.


Mr. Woodhouse:

  • Time to reach out to Committees regarding the 2021 budgets and information for the 2020 town report.

  • Internet surveys are coming in, the Board should start reviewing these after the November 3, 2020 election.

  • COVID numbers are going up, not sure what will happen going forward.


Meeting adjourned at 6:35 PM.


Minutes taken by Debra Harling.  Approved on 11/17/2020