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Wednesday, May 9, 2018

Selectmen 2018-04-17



Selectmen Meeting Minutes

April 17, 2018


Present: Carl Newton, Linda Paris, Diane Callahan


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 4/3/18 (Newton/Paris).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.


Mr. Newton signed the 2018 1st Qtr form 941-payroll tax return.


Discussion about a donation by Warren and Wanda Carlson of a large format printer.  Motion to accept the donation of an HP Designjet 110 Plus Color Large Format Inkjet Printer/Plotter (Newton/Paris).  All in favor, motion carried.


Reviewed and signed a request for information from SPNHF regarding the Fostberg property, M 7 L 25, located on Swamp Road.


Reviewed an intent to excavate for the 2018-2019 tax year from San-Ken.  There are questions regarding the status of the restoration bond and the opening of a new driveway off of Nashua Road without a permit.  Tim Keenan, Road Agent, has looked at the entry off of Nashua Road. Discussion about issuing a cease and desist order. The Town Administrator will contact the town attorney, Norm Makechnie regarding these issues.


Reviewed an intent to cut for Bruce and David Clark on South Road.  The map and lot number are incorrect, this will need to be corrected before the intent can be signed.  The Board discussed a road bond with the Road Agent. Motion to require a $5,000.00 road bond for the Bruce and David Clark timber cut on South Road (Newton/Paris).  All in favor, motion carried. The Town Administrator will contact Mr. Clark regarding the need for a corrected intent, the requirement for a road bond, and the need for the Forester to contact the Road Agent.  Ms. Harling will also inform the town attorney about these actions.


Mitch Call:

  • Asked which Selectman will be the alternate Ex-Officio to the Planning Board.  Ms. Callahan will not be able to attend the May Planning Board Meeting. Mr. Newton will attend.



Mr. Keenan:

  • Removed items dumped on Mill Road, a 5 gallon container and power tool containers.

  • Is ready to start working on dirt roads, if winter will stop.

  • Will be cutting trees on Mill Road.

  • Will be working with Atlantic Sign to obtain the signs for Swamp Road.

  • Mr. Newton suggested using $10,000 of the 2018 highway block grant to do work on the side roads.

  • Mr. Newton gave Mr. Keenan information on pricing for review.


Ms. Callahan:

  • Attended the NHMA workshop "Knowing the Territory".


Ms. Paris:

  • Has some concerns with the prior meetings discussion about the Emergency Management Director (EMD).  Would like to make sure that the EMD will be available when needed.


Mr. Newton:

  • Mentioned that the Krook property on Spring Hill Road is for sale.

  • Asked for suggestions on dealing with the School Superintendent's office regarding the student from New Ipswich attending Conval and being charged to Sharon.  Ms. Callahan will speak to the Superintendent's office.

  • Spoke about advertising for someone to do cleaning/small maintenance.  Ms. Callahan knows someone who might be able to do this. Mr. Newton thought the Board should try to find someone from Sharon before hiring someone from outside of town.

  • Has found solar lights to attach to the flag pole.


Ms. Harling:

  • Updated the Board on the status of the Clerkworks program.


Motion to appoint Fred Woodhouse as the Deputy Emergency Management Director (Newton/Paris).  All in favor, motion carried. Mr. Woodhouse took the oath of office.


Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:53 PM.


Minutes taken by Debra Harling.  Approved on 05/01/2018.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan



Wednesday, April 18, 2018

Selectmen 2018-04-03



Selectmen Meeting Minutes

April 3, 2018


Present: Carl Newton, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 3/20/18 (Newton/Paris).  All in favor, motion carried.


Motion to approve and sign the contract with Interware Development Corp for the "Clerkworks" program (Newton/Paris).  All in favor, motion carried, Mr. Newton signed the contract as Chair.


Discussion about allowing the Tax Collector to accept prepayments for property taxes.  Acceptance of prepayments would allow property owners to pay before taxes are due. Motion to allow the Tax Collector to accept prepayments of property taxes up to 1 year (Newton/Paris).  All in favor, motion carried.


Patrick Galbraith submitted a letter of resignation from the Select Board for reasons that would keep him from fulfilling the responsibilities of the position.  Motion to accept the resignation of Patrick Galbraith from the Select Board due the the inability to fulfill the responsibilities of the position (Newton/Paris).  All in favor, motion carried.


Motion to appoint Diane Callahan fill the Select Board position vacated by Patrick Galbraith until the next election on March 12, 2019 (Paris/Newton).  All in favor, motion carried. Ms. Callahan took the oath of office.


Fred Woodhouse discussed the position of Emergency Management Director with the Board.  Mr. Woodhouse will meet with the current EMD, Bob Greenwood, to learn more about the position.


Mitch Call:

  • Heidi Doran has resigned from the Planning Board.

  • Mr. Call attended a presentation about stone walls.  The PB will be working on a zoning amendment to add a section to the zoning ordinance regarding the maintenance of stone walls.  

  • Discussion about the Ex-Officio to the PB.  Diane Callahan will be the PB Ex-Officio.

  • The ConCom has received a letter from SPNHF informing them of an interest to purchase the Van Dyke property.  The ConCom will support this purchase and is waiting to review the appraisal.


Mr. Newton will remain the Selectmen's representative to the Conval Selectmen's Advisory Committee.


Ms. Paris:

  • Has not been able to reach anyone at the NH-DOT regarding state bridge aid.

  • Found information regarding the tonnage (amount of tar) used on various roads.

  • Spoke to the Town Clerk regarding the camera that is supposed to be available at elections.  The Town Clerk was not aware of this requirement and will find out about it.

  • Would it be possible to close Swamp Road temporarily?  Swamp Road gets very muddy and use creates more expense for the town.


Jack Brown is interested in the code enforcement or building site inspector positions.  Contact information is 562-6520 (cell).


Mr. Newton:

  • Submitted a list of projects for 2018.

  • Suggested the Board meet with Marcia Patton regarding the Peterborough Library.  Mr. Woodhouse asked about the town setting up its own library with discussion about certification of a library.

  • Has spoken to Kim Saunders, Superintendent of Conval Schools, regarding the student listed on the school census who lives in New Ipswich.  This is being investigated.

  • Asked Mr. Call if there is any new information regarding San-Kan.  No new information, San-Ken will need to file a new intent to excavate and needs to renew the bond for the gravel pit.

  • Spoke to Anne Fischer, she will be submitting her report of cut.


Discussion about lighting the flag poles.  Mr. Newton suggested hanging a flag at the Meeting House, but not at the Old School House.  Ms. Paris will check into obtaining a solar light to light the flagpole at the Meeting House.


Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:50 PM.


Minutes taken by Debra Harling.  Approved on April 17, 2018.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan



Wednesday, April 4, 2018

Selectmen 2018-03-20



Selectmen Meeting Minutes

March 20, 2018


Present: Carl Newton, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 3/6/18 (Newton/Paris).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.


Gary Backstrom:

  • Exterior flags are not lighted and they are currently unserviceable.  Mr. Newton stated that they would prefer to have a full Board before addressing this issue.

  • Suggestion to remove or leave as is.

  • Mr. Backstrom suggested illumination, perhaps a solar light.

  • Mr. Newton suggested taking down and just raising them for special occasions.

  • The current flags will be removed and the Board will address when there is a full Board present.


Tim Keenan:

  • Mr. Newton requested that Mr. Keenan discuss pushing snow further back when plowing the roads with Mr. Matson.

  • Ms. Paris gave Mr. Keenan an application for state bridge aid.  Ms. Paris will check on whether a bridge needs to be red-listed by the state before an application can be submitted for bridge aid.

  • Mr. Keenan will be looking at resurfacing Mill Road in 2018.


Motion to approve transfer to the trust funds as voted at the 2018 Town Meeting (Newton/Paris).  All in favor, motion carried.


Motion to approve and sign the MS-232 (Newton/Paris).  All in favor, motion carried and the MS-232 was signed.  Ms. Harling will scan and upload to the state web portal.


Motion to appoint Debra Harling as Town Administrator until March 31, 2019 (Newton/Paris).  All in favor, motion carried. Ms. Harling took her oath of office.


Mr. Newton:

  • Asked Mitch Call if San-Ken needs an excavation permit.  Mr.Call stated that the permit needs to be renewed and the bond needs to be renewed.

  • Mr. Newton informed those present that Mr. Galbraith may not be able to fulfill the duties on the Board of Selectmen.  The Board will have more information by the end of the week.

  • Information has been obtained from the NHMA on what the Board will need to do.



Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 5:58 PM.


Minutes taken by Debra Harling.  Approved on 04/03/2018.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris

Friday, March 23, 2018

Selectmen 2018-03-06




Selectmen Meeting Minutes
March 6, 2018

Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the minutes of 2/20/18 (Paris/O'Brien).  All in favor, motion carried.

Lisa Hall, resident of South Road, requested that the "road closed" sign be moved.  Ms. Hall explained that the sign is too far down and her driveway is used to as a turn around.  Ms. Hall is not worried about her driveway, but people are tearing up the road when they accelerate down the road.  Discussion about putting up a smaller sign further up the road. Mr. Newton will speak to the Road Agent.

Bill Fisher requested renewal of his permit to sell firearms, which will expire in May 2018.

Bill Joyner has been recommended at Moderator Pro Tem for the March 13, 2018 elections and town meeting by Rory Goff and appointed by the Supervisors of the Checklist..  Mr. Goff, the current Moderator will not be available on that date. Mr. Joyner was sworn in as Moderator Pro Tem.

Review of letter to Mr. DiSalvo regarding warrant article #10 for Swamp Road.  Motion to sign and send the letter (Newton/O'Brien). All in favor, motion carried and the letter was signed.

Signed the LUCT warrant for Michael Faucher, Map 3 Lot 44.

Ken Callahan:
  • Called by Dispatch regarding an unattended fire on Jarmaney Hill Road.  This fire had no permit. The Peterborough Fire Department was called to extinguish the fire.  Mr. Callahan spoke to the property owner.

Mitch Call:
  • Review of the proposed Planning Board update to driveway regulations.  Discussion of which Board should issue driveway permits. The consensus was that the Selectmen should continue to issue driveway permits after a recommendation from the Road Agent.

Mr. Newton:
  • Presented a draft of a sign for placement on Swamp Road regarding illegal dumping.  Discussion about the amount of a fine. It was determined that the fine will be $10,000.  Mr. Newton will instruct the Road Agent to obtain signs for posting on Swamp Road.

Discussion about the presentation of warrant articles for Town Meeting:
  • Articles #1 and #2, Election of Town Officers and Zoning - results will be announced by the Moderator.
  • Article #3, compensation schedule - Mr. Newton.
  • Article #4, budget - Mr. Newton and Ms. Harling.  Ms. Harling will have a breakdown of line items moved and/or increased.
  • Article #5, Town Clerk software - Ms. Harling.
  • Article #6, bridge fund - Mr. O'Brien.
  • Article #7, audit fund - Ms. Paris.
  • Article #8, welfare fund - Mr. O'Brien.
  • Article #9, highway fund - Mr. Newton.
  • Article #10, Swamp Road - motion will be made to table.

Reviewed the bridge inspection list received from the State of NH.

Ms. Paris:
  • The inventory lists should help with keeping track of the school census.
  • The Tax Collector will be liening the 2017 unpaid property taxes on 4/4/18.
  • Requested that Ms. Harling have the Fire Department statistics and tax rate pie chart available for March 13, 2018
Mr. Newton:
  • Reviewed warrant articles #3, 4, and 10 of the school district warrant.
  • Spoke to Attorney Makechnie regarding the Krook appeal to the ZBA.  Mr. Newton will make the Select Board presentation to the ZBA at the March 8, 2018 hearing.

Motion to adjourn (O'Brien/Paris).  All in favor, motion carried. Meeting adjourned at 6:55 PM.

Minutes taken by Debra Harling.  Approved on 3/20/18.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, March 7, 2018

Selectmen 2018-02-20



Selectmen Meeting Minutes

February 20, 2018


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 2/6/18 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.


Debra Harling:

  • Avitar has been updated on building permits, subdivisions, and other assessment related issues.

  • Avitar will be sending address labels for the inventory forms.

  • Avitar has forwarded a copy of the most recent contract.



Tim Keenan:

  • Mr. Newton asked Mr. Keenan if Eric Matson could email invoices for approval, Mr. Keenan will check into this request.

  • Mr. Newton stated that the Swamp Road warrant article will be passed over.  An alternate idea to try and discourage dumping of garbage is to create a fine policy for dumping and erect a sign stating this with the dollar amount of the fine.

  • Mr. Keenan informed the Board that typical winter operations are occuring.

  • Mr. Keenan is working on applications for state bridge aid.  The Board encouraged completion so that the town is able to get on the state list for bridge work.

  • Peterborough was going to purchase some culverts.  Mr. Keenan thinks there may be a problem, but he will contact Peterborough again.  The town will use the 2 foot culverts, ad there are 6 to 8 culverts that are available for sale.


Regular Board meeting suspended and the hearing on the Swamp Road warrant article opened at 5:45 pm.


Mr. Newton informed the public that one of the property owners abutting Swamp Road, Mr. DiSalvo, had contacted the Board and threatened legal action if the town votes to close Swamp Road.  The Board thinks that it is in the best interest of the town to pass over this warrant article at this time. A letter will be sent to Mr. DiSalvo explaining this action. There were questions about the possibility of closing the bridge on Swamp Road.  Mr. Newton explained that closing the bridge does not alleviate the issue of people dumping garbage on the road. Mr. Guptil asked why the Board was suggesting closing the road. Mr. Newton explained that there have been issues along the road which include dumping of garbage, unattended fires, and drug deals.


Motion to table and not discuss Article 10 at the 2018 Town Meeting (Newton/Paris).  All in favor, motion carried.


Motion to design a sign to be erected on Swamp Road detailing a $1,000 fine for dumping garbage and that cameras are active (O'Brien/Newton).  All in favor, motion carried.


Swamp Road hearing closed at 6:10 pm, regular Board meeting reopened.


Ms. Paris:

  • A Moderator is needed for the town.  Mr. Goff is willing to moderate the Town Meeting but does not want to do elections.

  • There has been no response from the School District regarding the list of students.  The SAU office will need to be contacted after Town Meeting.

  • Items that need to be available for Town Meeting - police and fire statistics, pie chart, list of budget item changes.

  • The Peterborough Library has requested $115,000 to cover the moving expenses for its temporary move during construction.

  • Mr. Matson has a payment scheduled for the end of February, the Board will like information on when this payment is received.


Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:24 PM.


Minutes taken by Debra Harling.  Approved on 3/6/18.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris