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Tuesday, August 25, 2020

Selectmen 2020-07-21

 

Selectmen Minutes

July 21, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:30 pm.


Motion to approve the minutes of 6/16/2020 (Backstrom/Callahan).  All in favor, motion carried.


Norm Makechnie and Eric Hoagland spoke to the Board.  The Hoaglands would like to build on their property which is in the Highland Conservation District (steep slopes).  They would like to extend the driveway off of Route 101 in Peterborough and understand that they will need to obtain permits from Peterborough to do this.  They would like to determine what they will need to do in the Town of Sharon.  Mitch Call explained that the setbacks in the Highland Conservation District are 1½ times the setbacks for the rest of the town.  They will need to go before the Planning Board with engineering drawings.


Motion to approve the minutes of the joint meeting with the Moderator and Supervisors of the Checklist (Backstrom/Callahan).  All in favor, motion carried.


Tim Connor came before the Board with an intent to construct.  The Board reviewed and signed.


Motion to approve the payroll and manifest (Woodhouse/Callahan).  All in favor, motion carried.  Checks were signed.


Bill Joyner, Moderator, is developing election procedures.  Mr. Joyner will continue to attend and monitor the meetings regarding the upcoming elections and will keep the Board updated.


Mr. Woodhouse signed the 2nd quarter 2020 941 payroll tax return.


Signed an intent to cut for Williamson, Temple Road, M 3 L 15.


Reviewed a complaint received via email from Lisa Hall regarding a neighbor putting trash out at the end of their driveway, honking horns and yelling.  Discussion by the Board regarding what the town may be able to do.  It was determined that the town has no standing and will suggest that Ms. Hall should contact the police if this continues.


A resident has asked if the town can get monthly reports from the Peterborough Police that show what they do and how often they patrol.  After discussion it was determined that a written request will be sent to the Peterborough Police asking to receive monthly reports starting in 2021.


Discussion about a want ad for the Road Agent position.  Carl Newton, current Road Agent, has offered to do the initial interviews.  Mr. Newton has a couple of people he has approached regarding this position.


Carl Newton:

  • Roadside cleaning/mowing is being done by Sandy Eneguess.  Nashua Road, Temple Road, Greenleaf Road, and McCoy Road.

  • Has not been able to get anyone to crack seal.  If the crack sealing cannot get done the paving will not get done this year.

  • The cemeteries will be mowed in the next two weeks.


Diane Callahan:

  • Called Carol Ogilvie regarding code enforcement.  Ms. Ogilivie will be available at least through December 2020 and is willing to do more work for Sharon.  There was discussion about what codes would be enforced and at what point is a structure no longer temporary.


Fred Woodhouse:

  • Discussion about broadband.  The questionnaire sent out by Temple was reviewed.  Consolidated Communications will be contacted about the users in Sharon.  The Town of Sharon will need to determine what it's definition of broadband is.


Mitch Call:

  • Mark Carpenter is leaving and the Planning Board will need a new member.  The Planning Board is recommending that Ken Callahan be made a full member and requesting that Jeff Osgood be appointed as the alternate.  Motion to appoint Ken Callahan as a full member of the Planning Board (Backstrom/Woodhouse).  All in favor, motion carried.  Motion to appoint Jeff Osgood as an alternate member to the Planning Board (Backstrom/Woodhouse).  All in favor, motion carried.


Meeting adjourned at 7:20 PM.


Minutes taken by Debra Harling.  Approved on 08/18/2020



Selectmen 2020-07-15

 

Selectmen Minutes - Joint Meeting with Supervisors of Checklist and Moderator

July 15, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom

Bill Joyner, Sue Bowles, Liz MacEachran,Anne Murrock, Rory Goff


Call to order by Bill Joyner at 5:10 pm.


Mr. Joyner stated that the objective for the September 8, 2020 primary will be to make sure the voters are comfortable and assured the counts are accurate.


Mr. Joyner has been on various ZOOM meetings about how the State will handle the elections during this declared emergency.  Towns can set rules regarding wearing masks.  Mr. Goff suggested strongly requesting voters wear masks and having masks available for people who don't bring a mask.  After discussion a motion was made for the mandatory wearing of masks in the Meeting House on election day (Woodhouse/Callahan).  All in favor, motion carried. 


Discussion of how to inform voters on the rules for election day.  The sandwich board will be set out in front of the school house encouraging voters to look on the website for updates.


Discussion about absentee ballots.  The state is estimating 50% of voters will choose to ask for absentee ballots this year.  For this year, one absentee ballot request will be used for both the September primary and November general election.  There is ongoing discussion at the state level about how to mark absentee ballots for this election.  The state is going to allow towns to open absentee ballots up to 3 days early, except for the envelope that contains the actual ballot.  The state will provide some postage for absentee ballots, that amount has not been determined yet.  Mr. Joyner will ask at the next meeting what to do about sending the second ballot to a different address.


The state will provide PPE for the elections, delivery will be coordinated with Emergency Managers.  The PPE delivery will be for both elections.


Mr. Joyner reviewed items that are still being studied by the state.

The town will need to decide the flow of voters, number of voters in the polling place, locations of personnel, special cleaning before and after the elections.f


There may be "inspectors" of the elections from the Democrat party.


Meeting adjourned at 6:15 PM.


Minutes taken by Debra Harling.  Approved on 07/21/2020



Selectmen 2020-06-16

 

Selectmen Minutes

June 16, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:30 pm.


Motion to approve the 5/19/2020 minutes (Backstrom/Callahan).  All in favor, motion carried.


Motion to approve payroll and manifest (Woodhouse/Callahan).  All in favor, motion carried.


The Board determined that the Meeting House will open for regular meetings effective immediately.  The Town Clerk will tentatively start regular office hours on September 8, 2020.  The Town Administrator will send an email out on the googlegroups with this information.


The Board reviewed an intent to cut for Williamson, M 3 L 15, and requested that the Town Administrator as Pete Paris to look at this, as Carl Newton, the Road Agent is not available.


The Board reviewed a paving contract in the amount of $57,528.00 with Brox Industries for paving Nashua Road.  Motion to approve the contract with Brox Industries for $57,528.00 to pave Nashua Road in 2020 (Woodhouse/Callahan).  All in favor, motion carried.


The Town Administrator read a letter of resignation from Road Agent Carl Newton effective October 15, 2020.  Mr. Newton stated that he will help in finding his replacement.


Discussion about the Fieldstone Land Consultants 2019 invoice that should have been paid by San-Ken.  The Town Administrator had sent San-Ken a certified letter requesting that they pay this invoice by June 15, 2020.  The return receipt card has not been received by the town as of June 16, 2020, however, researching the tracking number on the USPS website indicates that the letter was received by San-Ken on June 4, 2020.  If payment has not been received by Friday, June 19, 2020 the Town Administrator is instructed to contact Attorney Gary Kinyon for information on how to proceed.



Diane Callahan:

  • Spoke to Police Chief Guinard regarding the Jarmany Hill Road incidents.  The Police are patrolling more often and have given out citations.  Chief Guinard emphasized that there should be no confrontation, people should call the police.

  • Attended the Selectmen's Advisory Committee (SAC) meeting via ZOOM, there will be another meeting the week of June 22.  The Conval District is trying to work out how to get the students back to school.

  • Hancock has been in negotiations with Consolidated regarding high speed internet.  Hancock's population is about 1600 people.  The Board discussed contacting Consolidated to inquire where high speed internet service is within the Town of Sharon, how many people have high speed internet and the bandwidth.

  • Was asked about a sign on Spring Hill Road, and whether it was a "political" sign.  Mr. Backstrom had seen the sign and stated that in his opinion it was a political sign.


Mitch Call:

  • Asked that Ken Callahan be appointed to the Planning Board as an alternate for three years.  Motion to appoint Ken Callahan as a Planning Board Alternate for 3 years to March 31, 2023 (Backstrom/Woodhouse).  All in favor, motion carried.

  • The Planning Board has reviewed the driveway permitting requirements.  Changes will be made so that residents living on state roads will need to meet the same driveway requirements as residents on town roads, inside the state curb cut approval.  The Planning Board will need to hold a public hearing on this as it is a town regulation.

  • Would like to reserve the meeting house on the 3rd Saturday of October 2020 for the Friends of the Wapack annual meeting.


Meeting adjourned at 6:35 PM.


Minutes taken by Debra Harling.  Approved on 07/21/2020



Selectmen 2020-05-19

 

Selectmen Minutes

May 19, 2020


Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom


Call to order by Fred Woodhouse at 5:30 pm.


Motion to approve the 5/5/2020 minutes (Backstrom/Callahan).  All in favor, motion carried.


Motion to approve payroll and manifest (as amended by $8.00) (Woodhouse/Backstrom).  All in favor, motion carried.


Ms. Callahan spoke about a complaint received from Lori Groleau of Jarmany Hill Road, regarding burnouts being done on Jarmany Hill Road.  Mr. Woodhouse read the police report.  The Peterborough Police will do extra patrols in this area.  It will be suggested to Ms. Groleau that all disturbances be documented and the Police called.  Ms. Groleau should not confront these neighbors.  Ms. Callahan will speak to Chief Guinard to understand what can be done by the town.


Signed intents to cut for Kania, M 5 L 16; Morison, M 1 L 14; New England Forestry Foundation, M 1 L 13A; and Harris Construction, M 6 L 2.


Signed timber tax warrants for Kania, M 5 L 16; and Halliday, M 3 L 48.


Signed letter to Eversouce requesting a list of all assets located in Sharon be supplied to Avitar Associates.


Signed septage agreement renewal with the City of Keene, NH.


Discussion about the blanket abatement of interest allowed by Emergency Order #25 pursuant to Executive Order 2020-04.  This will be tabled to a later date to determine the actual collection rate of property taxes.


The State is requesting the appointment of a Health Officer.  Discussion about the Select Board being the "Health Officer".  This will be discussed further at the next meeting.


Planning Board Ex-Officio, motion to nominate Gary Backstrom as the Select Board Ex-Officio member to the Planning Board ( Woodhouse/Backstrom).  Woodhouse and Backstrom - yes; Callahan - no.


Ms. Callahan will be the Conval Selectmen's Advisory Committee representative.


Motion to appoint Mitch Call to the Planning Board for a 2 year term ending March 31, 2022 (Woodhouse/Backstrom).  All in favor, motion carried.

Motion to appoint Mark Carpenter to the Planning Board for a 3 year term ending March 31, 2023 (Woodhouse/Backstrom).  All in favor, motion carried.

Motion to appoint Bill Joyner to the Planning Board for a 3 year term ending March 31, 2023 (Woodhouse/Backstrom).  All in favor, motion carried.


Carl Newton:

  • Shattuck Paving called him about paving driveways, Mr. Newton asked that they call him before starting.

  • Cross Road and Mountain Road have been graded.

  • Swamp Road and South Road will be graded next.

  • Spoke to Dean Card, will be getting a quote for Mill Road Bridge for "surface betterment".

  • Nashua Road is the road that will be paved this year, if the Board determines it wants to go ahead with paving.  Sandy Eneguess will be trimming the trees on this road.

  • Asked about a sign for the Well School in a residents yard.  Ms. Callahan will speak to the resident.

  • Mr. Groesbeck will need to obtain a permit to build a barn and remove the temporary structures.


Mitch Call:

  • San-Ken has not paid for the plan review on the gravel pit.  The site needs to be inspected again.  Should consider issuing a cease and desist.

  • Asked what is happening with the Sharon Arts Center building.  It has been determined that this property is taxable and a tax bill has been sent.

  • Property on Temple Road- septic needs to be researched.


Meeting adjourned at 6:50 PM.

Minutes taken by Debra Harling.  Approved on 06/16/2020



Tuesday, May 26, 2020

Selectmen 2020-05-05



Selectmen Minutes

May 5, 2020


Select Board Chair, Fred Woodhouse, called the meeting to order at 5:30 pm and read the following:

As Chair of the Sharon Select Board, due to the COVID-19/Coronavirus and in accordance with Governor Sununu's Emergency Order #12 pursuant to Executive Order 2020-04, this Board is authorized to meet electronically, and these reasons shall be reflected in the minutes.

Please note that there is no physical location to observe and listen contemporaneously to the meeting, which is authorized pursuant to the Governor's Executive Order.  However, in accordance with the Emergency Order, this is to confirm that we are:

  1. Providing public access to the meeting by telephone:

  2. Additional public access by video or other electronic means will be available by utilizing the Webex platform.

  3. Providing public notice of the necessary information for accessing the meeting.

  4. Providing a mechanism for the public to alert the public body during the meeting that a member of the public wishes to speak or be recognized during a public comment to virtually "raise your hand".

  5. Providing a mechanism for the public to alert the public body during the meeting if there are problems with access:  If anybody has a problem, please call the Town Administrator at 603-562-9373 or email sharon03458@gmail.com.

  6. In the event the public is unable to access the meeting via the conference call, the meeting will be adjourned and be rescheduled at a later time.

  7. All votes will be taken by roll call vote.  We will start the meeting with roll call attendance, when each member states their presence, also please state whether there is anyone in the room with you during this meeting, which is also required under the Right-to-Know law.


Roll call attendance: Fred Woodhouse, at the Meeting House, also in attendance is Debra Harling, Town Administrator, Jasmine Woodhouse.

Diane Callahan

Gary Backstrom


Motion to approve the 4/21/2020 minutes (Woodhouse/Callahan).  Roll call:  Woodhouse in favor, Callahan in favor, Backstrom in favor, motion carried.



Application for tax exemption pursuant to RSA 72:23 IV (educational) filed by New England College for the Sharon Arts Center property, M 3 L 6.  Motion to deny this application due to the fact that the property is vacant and not being "used and occupied" for educational purposes as required by RSA 73:23 IV (Woodhouse/Callahan).  Roll call:  Woodhouse in favor of denial; Callahan in favor of denial; Backstrom in favor of denial, motion carried.


Ms. Callahan asked about reimbursement of COVID-19 expenses, Mr. Woodhouse stated that at this time the Town of Sharon has no related expenses.





Meeting adjourned at 5:51 PM.


Minutes taken by Debra Harling.  Approved on 05/19/2020.


Tuesday, April 28, 2020

Selectmen 2020-04-21




Selectmen Minutes
April 21, 2020

Select Board Chair, Fred Woodhouse, called the meeting to order at 5:30 pm and read the following:
As Chair of the Sharon Select Board, due to the COVID-19/Coronavirus and in accordance with Governor Sununu's Emergency Order #12 pursuant to Executive Order 2020-04, this Board is authorized to meet electronically, and these reasons shall be reflected in the minutes.
Please note that there is no physical location to observe and listen contemporaneously to the meeting, which is authorized pursuant to the Governor's Executive Order.  However, in accordance with the Emergency Order, this is to confirm that we are:
  1. Providing public access to the meeting by telephone:
  2. Additional public access by video or other electronic means will be available by utilizing the Webex platform.
  3. Providing public notice of the necessary information for accessing the meeting.
  4. Providing a mechanism for the public to alert the public body during the meeting that a member of the public wishes to speak or be recognized during a public comment to virtually "raise your hand".
  5. Providing a mechanism for the public to alert the public body during the meeting if there are problems with access:  If anybody has a problem, please call the Town Administrator at 603-562-9373 or email sharon03458@gmail.com.
  6. In the event the public is unable to access the meeting via the conference call, the meeting will be adjourned and be rescheduled at a later time.
  7. All votes will be taken by roll call vote.  We will start the meeting with roll call attendance, when each member states their presence, also please state whether there is anyone in the room with you during this meeting, which is also required under the Right-to-Know law.

Roll call attendance: Fred Woodhouse, at the Meeting House, also in attendance is Debra Harling, Town Administrator, Carl Newton, Road Agent, Jasmine Woodhouse, and Wally Woodhouse.
Diane Callahan, also Ken Callahan
Gary Backstrom

Motion to approve the 3/17/2020 minutes (Woodhouse/Callahan).  Roll call:  Woodhouse in favor, Callahan in favor, Backstrom in favor, motion carried.

Motion to approve the payroll and manifest (Woodhouse/Callahan).  Roll call:  Woodhouse in favor, Callahan in favor, Backstrom in favor, motion carried.

Motion to approve the "land use change tax" for Chamberlain, 292 Nashua Road, M 3 L 40 (Woodhouse/Callahan).  Roll call vote:  Woodhouse in favor, Callahan in favor, Backstrom in favor, motion carried.

Motion to approve a building permit for Chiquoine, 210 McCoy Road, M 5 L 5a for a 24x36 machine shed (Woodhouse/Callahan).  Roll call vote:  Woodhouse in favor, Callahan in favor, Backstrom in favor, motion carried.

Carl Newton:
  • Asked the Board what work should be continued in regards to the roads.  The Board asked for Mr. Newton's opinion.  Mr. Newton stated that he did not know who may be affected by this shutdown.  Mr. Backstrom suggested prioritizing the road budget items.  Mr. Woodhouse suggested regular road maintenance and hold off on paving.  Ms. Callahan asked if there is a way to patch big holes if paving is not done.  Mr. Newton will concentrate on regular maintenance at the present time.

Discussion about possible revenue shortfalls.  Mr. Backstrom asked about the difference between making the school payments as it relates to prioritizing revenues vs expenditures.  There was a brief discussion about TANs (tax anticipation notes).


Meeting adjourned at 5:59 PM.

Minutes taken by Debra Harling.  Approved on 05-04-2020.

Tuesday, April 21, 2020

Select Board 2020-03-17




Draft Selectmen Minutes
March 17, 2020

Present:  Fred Woodhouse, Gary Backstrom, Diane Callahan

Meeting called to order at 5:30 PM by Fred Woodhouse

Ms Callahan spoke about links on the Greenfield, NH website, NH Public Health, 211 Information line, FEMA.  Discussion about closing the town offices due to COVID-19, the biggest issue would be motor vehicle registrations and dog licenses.  The Town Clerk will contact the State of NH for guidance.  The Board decided to suspend all meetings for one month, effective immediately.

Motion to appoint Carl Newton as Road Agent for one year to March 31, 2021 (Woodhouse/Backstrom).  All in favor, motion carried.

Motion to approve the 3/3/2020 minutes (Woodhouse/Callahan).  All in favor, motion carried.

Motion to approve the payroll and manifest (Backstrom/Callahan).  All in favor, motion carried.

Motion to approve the current use application for Nieuwenhuizan (Woodhouse/Callahan).  All in favor, motion carried.  Signed the current use application to be sent to the Hillsborough County Registry for recording.

Signed the MS-232 "Statement of Appropriations Voted" for the State of NH.

Motion to appoint Debra Harling as Town Administrator for one year to March 31, 2021 (Woodhouse/Backstrom).  All in favor, motion carried.

Motion to approve an abatement for Eversource for 2019 (Woodhouse/Callahan).  All in favor, motion carried.

The Board was informed that the 2019 equalization ratio has been received from the State of NH-DRA.  The ratio for 2019 is 102.6%.

Discussion about the contact list for the alarm company.  It was determined that the contacts should be Ken Callahan, Gary Backstrom, Fred Woodhouse, and Carl Newton.  Ken Callahan will be asked to handle the contact list change with the alarm company.

Motion to appoint Fred Woodhouse as Chair (Backstrom/Callahan).  All in favor, motion carried.  


Meeting adjourned at 7:05 PM.