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Tuesday, October 22, 2019

Selectmen 2019-10-01

Selectmen Minutes

October 1, 2019

Present: Fred Woodhouse, Linda Paris

Meeting called to order at 5:30 PM by Fred Woodhouse

Motion to approve the 9/28/2019 minutes (Woodhouse/Paris).  All in favor, motion carried.

Carl Newton:

  • New England Forest Products bond for Swamp Road needs to be returned.  Has not been able to contact David Buxton. The stonewall on this property needs to be fixed.

  • Gary Kinyon has not given any information regarding the collection of damages from Mr. Groesbeck for the notice of violations.  Suggested contacting Norm Makechnie to ask his advice.

  • Nathan Rautiola, Nashua Road, is changing his septic design.  This needs to be signed off on again, distances are okay.

  • Winter salt is in, winter sand will be delivered.

Motion to enter non-public session under RSA 91-A:3, II (c) at 5:48 pm, (Woodhouse/Paris).  Roll call vote - Woodhouse - yes, Paris - yes, motion carried.

Out of non-public session at 6:23 pm.  Motion made in non-public to seal the minutes.

Nathan Rautiola and Ed Rogers came in with a new septic plan for the Rautiola property on Nashua Road.  The Board reviewed the plan and signed it.

The Board requested that the Welfare Officer position be posted on the googlegroups email.

Meeting adjourned at 6:33 PM.

Minutes taken by Debra Harling.  Approved on 10/15/2019.

Sunday, September 29, 2019

Selectmen 2019-09-28

Selectmen Minutes
September 28, 2019

Present: Diane Callahan, Fred Woodhouse

Meeting called to order at 12:01 PM by Diane Callahan

Motion to accept the resignation of Marc LaPlante from the Select Board (Callahan/Woodhouse).  All in favor, motion carried.

Motion to appoint Linda Paris to the Select Board for the remaining term to March 2020 (Callahan/Woodhouse).  All in favor, motion carried.

Ms. Paris took the oath of office.

Motion to have Ms. Callahan pre-sign 20 checks for the October payroll and manifest, with Mr. Woodhouse co-signing these checks in October (Woodhouse/Paris).  All in favor, motion carried.

Ms. Callahan asked Mr. Woodhouse about the broadband meeting held by the Conval School Board.  Mr. Woodhouse gave a synopsis of the meeting. Mr. Woodhouse also explained that at this time internet access is considered a "service" not a "utility".

Meeting adjourned at 12:44 PM.

Minutes taken by Debra Harling.  Approved on 10/01/2019.

Draft Selectmen 2019-09-17

Draft Selectmen Minutes

September 17, 2019

Present: Diane Callahan, Fred Woodhouse

Meeting called to order at 5:31 PM by Diane Callahan

Bridge Forum:

Carl Newton, Road Agent presented information on the 5 bridges in town - Cross Road; Mill Road; McCoy Road; Swamp Road; Spring Hill Road.  The State of NH-DOT status of the bridges was reviewed.

  • Swamp Road bridge is red-listed due to the substructure.

  • Ken Callahan asked what about maintenance on the culvert on Mountain Road at the Cabot house, this is a major drainage point.  Mr. Newton will look at this, but it is not considered a bridge.

  • Chet Bowles pointed out that Swamp Road and Mill road have alternate routes, so those bridges could be closed it necessary. 

Motion to approve the applications for transfer from the Highway and Bridge Trust Funds (Callahan/Woodhouse).  All in favor, motion carried. The applications for transfer were given to Chet Bowles, on of the Trustees of the Trust Funds.

Motion to approve the payroll and manifest (Callahan/Woodhouse).  All in favor, motion carried.

Motion to approve the minutes of 9/3/19 (Callahan/Woodhouse).  All in favor, motion carried.

Intent to cut for DeBonis, Map 3 Lots 49 & 51 signed.

Discussion about snow plowing options.  One suggestion is to purchase Mr. Newton's truck and insure it through the town.  This option does not cover a second plower. Ms. Callahan informed the Board that she had spoken to the New Hampshire Municipal Association (NHMA) about this insurance issue.

Ken Callahan stated that the Bass Park Trustees would like to get the ownership of park settled.  Carl Newton suggested that Lisa Borges be asked to search the title.

Fred Woodhouse:

  • The broadband internet meeting sponsored by the Conval School Board is Wednesday, 9/18/19.

  • Would like to see the open positions listed on the website.

Carl Newton:

  • Gave the Board a list of road mileages.

  • Reminder that letter need to be sent to D. Krook, Fischer, and Raffaelle regarding the stonewalls.

  • Discussed a complaint from the resident at 40 Nashua Rd about her driveway washing out.  Mr. Newton ditched the road in that area, hopefully this will help alleviate the problem.

  • Paving is completed on Spring Hill Road.

  • Took apart the Beaver Dam on Spring Hill Road.

  • Mr. Newton and Pete Paris cleaned up the shed and put shelving in.  Will work on shoring up the wall on 9/18/19.

Diane Callahan:

  • Informed the Board that Mr. LaPlante has resigned the Select Board.  Ms. Callahan has spoken to former Select Board member Linda Paris, who would be willing to step in.  Ms. Paris suggested speaking to Rich DuFresne, Mr. DuFresne had expressed an interest in serving on the Board.

  • A special meeting will be needed to appoint a new Select Person.

Mitch Call:

  • Has amended the notice to construct.

  • Offered to write up a notice to be attached to intents to cut regarding stone walls.

Meeting adjourned at 6:35 PM.

Minutes taken by Debra Harling.  Approved on _____________.


Tuesday, September 10, 2019

Selectmen 2019-09-03

Selectmen Minutes
September 3, 2019

Present: Diane Callahan, Fred Woodhouse

Meeting called to order at 5:30 PM by Diane Callahan

Mark Stetson of Avitar informed the Board that the revaluation has been completed and submitted the methodology handbook.  New tax cards were also submitted. The new assessments are up about 8.3%. There were 15 sales to use in the analysis in this 5 year period, about twice as many as the last update period.  Mr. Stetson explained how the State uses equalization ratios. Mr. Stetson submitted the 2019 MS-1 Valuation form to the Board. Motion to approve and sign the MS-1 (Callahan/Woodhouse). All in favor, motion carried.

Motion to approve the 8/20/19 minutes (Callahan/Woodhouse).  All in favor, motion carried.

Discussion of the 8/20/19 minutes.  Ms. Callahan suggested a 2-part check for building placement by the Site Inspector.

The Board signed Land Use Change Tax Warrants for the following:  Riley, M 7 L19; Groesbeck, M 6 L 13; D. Krook, M4 L 25A.

Tammy Burns, owns property on Temple Road, and is trying to sell.  She needs to know the distance between her well and the septic. Records were found indicating the distance and copies were given to Ms. Burns.

The Town Administrator reviewed information received from the Registry of Deeds regarding a new program the town can sign up for.  The Board determined that the town does not need to access this program at this time.

Belinda Backstrom is resigning as the Welfare Officer, as new Welfare Officer will need to be appointed.

Carl Newton:
  • Salt shed has been repaired.
  • Road side trimming will be started soon.
  • Paving on Spring Hill Road is scheduled for 9/4/19.
  • Pete Paris and Mr. Newton will be cleaning the Highway shed.
  • Mr. Newton asked the Board to consider approving Pete Paris as the Deputy Road Agent and to try to find $800 to $1,000 to pay him for his services.
  • Discussion about liability insurance for Mr. Newton and sub-contractors to plow the town roads during snow storms.  Ms. Callahan has spoken to Primex and some commercial insurance agents. The town needs to determine how to make sure that the snow plowing contractors are covered by the proper insurance.  Mr. Newton is trying to sign up contractors and the insurance is a major issue.

Ken Callahan:
  • The ConCom met and will be contacting "Beaver Deceivers" to look at sites and discuss options.  The ConCom will bring the information forward to the Road Agent.
  • The bridge forum will be at the 9/17/19 meeting at 5:30 pm, regular business will begin immediately following.  Ken will put the sign out.
  • The Willard-Bass Park Trustees would like the town to continue looking into the ownership of the park.  Ken has spoken to Eversource and a meter and light can be installed on the municipal pole. There is a monthly fee for the meter, but the electricity could be turned off when not needed.
  • Ken gave the Board a synopsis of town roads.

Mitch Call;
  • A suggestion has come from the ConCom to put a question on forms asking if the property is in current use,

Ms. Callahan asked if the town was interested in accepting folding chairs from the Sharon Arts Center.  Motion to accept chairs from the Sharon Arts Center (Callahan/Woodhouse). All in favor, motion carried.

Mr. Woodhouse:
  • There is a meeting scheduled for Wednesday, September 18, 2019 at 7:30 pm at the Lucy Hurling Theatre at Conval regarding broadband for the municipalities in the Conval District.

Meeting adjourned at 7:23 PM.

Minutes taken by Debra Harling.  Approved on 09/17/2019.

Tuesday, September 3, 2019

Selectmen 2019-08-20

Selectmen Minutes
August 20, 2019

Present: Marc LaPlante, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:31 PM by Marc LaPlante

Motion to approve the 7/16/19 minutes (LaPlante/Callahan).  All in favor, motion carried.

Motion to approve the payroll and manifest (LaPlante/Callahan).  All in favor, motion carried.

The Town Administrator informed the Board that information has been sent to Keith Pike of TD Bank as part of the process of researching a new bank.

Mark Stetson of Avitar would like to meet with the Board at the 9/3/19 meeting.

Reade Salo met with the Board to discuss his new house located on Nashua Road, Map 3 Lot 40.  This lot is located in both Sharon and New Ipswich. The house was shifted by the contractor to fit better on the land.  The house now encroaches on the 50 foot setback from the New Ipswich line. This does not create a problem as long as Mr. Salo owns the entire lot.  If Mr. Salo were to divide the New Ipswich portion off of the Sharon portion this could create a problem. It was suggested that Mr. Salo have this information added to the deed.  Mr. Salo requested approval of an "as built" septic system, the State of NH is requiring this because the angle of the structure was changed. Motion to approve the "as built" septic notification (LaPlante/Woodhouse).  All in favor, motion carried.

The Board reviewed invoices for the removal of beavers, these will be paid in September.  Ken Callahan stated that the Conservation Commission will be discussing the possibility of purchasing "beaver retrievers".  The ConCom would work with the Road Agent regarding this.

Mitch Call:
  • Spoke about the town picnic scheduled for Sunday, 8/25/19.  Mr. Call suggested that one of the Board members speak about the Sharon Arts Center.

Ken Callahan:
  • Asked about the deed research for the park.  Jack from Total Notice will be contacted and asked to research this deed.

Bruce Matthews asked the Road Agent if the jersey barriers could be removed from McCoy Road.  Mr. Newton will look into this.

Carl Newton:
  • Submitted insurance information.
  • Mill Road has been worked on, finished getting rid of the beaver dam.
  • Keenan pulled out the beaver dam at Spring Hill Road.
  • Fixed potholes on Nashua Road and Spring Hill Road.
  • On schedule to pave Spring Hill Road, cost will be approximately $50,000.
  • Poured 11 yards of concrete on McCoy Road to repair the bridge abutments.
  • Spoke about the fines to Groesbeck for non-compliance with zoning.  Not sure what Attorney Kinyon meant about not pursuing this. There was also discussion about the phrase painted on some building materials at the Groesbeck property.  Mr. LaPlante suggested leaving this issue alone.
  • The sand shed needs to be fixed.
  • Forum on bridges, update on the status of town bridges at the September 17 meeting.

Ms. Callahan:
  • The Board should not "reply all" when responding to emails.
  • The Sharon Arts Center has offered to donate folding chairs to the town.  Will obtain a chair so the Board can decide if they would like to accept this donation.
  • Has spoken to Meghan Cahill about the Board.  Mr. LaPlante suggested that the Board keep putting information out to the residents regarding the positions that need to be filled.

Mr. LaPlante:
  • Suggested that positions that will be open should be advertised on the website and sent out via the googlegroups email.
  • Asked that the town continue to support maintenance on the old school house during the budget process.

Meeting adjourned at 6:50 PM.

Minutes taken by Debra Harling.  Approved on 09/03/2019.

Tuesday, August 20, 2019

Selectmen 2019-07-16

Selectmen Minutes
July 16 2019

Present: Marc LaPlante, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:30 PM by Ms. Callahan

Mr. LaPlante was appointed to the Select Board at the June 18, 2019 meeting, effective July 1, 2019.  Mr. LaPlante took the oath of office for Select Board. Motion to appoint Marc LaPlante as Chair of the Select Board (Callahan/Woodhouse).  Callahan and Woodhouse in favor, LaPlante recused, motion carried.

Carl Newton was appointed as Road Agent at the June 18, 2019 meeting, effective July 1, 2019.  Mr. Newton took the oath of office for Road Agent. The contract for Road Agent was signed by Mr. Newton and the Select Board.

Motion to approve the minutes of 6/27/2019 (Callahan/Woodhouse).  Callahan and Woodhouse in favor, LaPlante recused, motion carried.

Motion to approve the minutes of 6/18/2019 (Callahan/Woodhouse).  Callahan and Woodhouse in favor, LaPlante recused, motion carried.

Motion to approve the manifest and payroll (Callahan/Woodhouse).  All in favor, motion carried.

Motion to re-appoint Kenneth Callahan as Fire Warden, Francis Guptil and Peter Paris as Deputy Fire Wardens for 2020 (Callahan/Woodhouse).  All in favor, motion carried.

Mr. LaPlante signed the 2019 second quarter 941 payroll tax return.

Ken Callahan:
  • The Archive Committee is re-doing the town tax map.  The number of acres has been added to the lots, current use land has been marked, and the names of brooks and streams have been added.  The map is as up to date as possible at this time. Discussion about which line item should cover the cost of copies. Mr. LaPlante suggested having 20 copies made.  Motion to approve $100.00 for tax maps (Woodhouse/Callahan). All in favor, motion carried.
The Willard Bass Park Trustees submitted a proposal to look into the actual ownership of the park and for the town to form a "Parks Department".  The Trustees asked the Board to consider this proposal. Discussion about the ownership of the park based on the wording of the deed. This will need to be researched.

Nathan Rautiola came in with a driveway permit application and notice of intent to construct.  Motion to approve the driveway permit for M 3 L 41 - Rautiola (Callahan/Woodhouse). All in favor, motion carried.  The permit application was signed and a check for the $75.00 fee was paid. Motion to accept the building permit, subject to state septic approval, site inspector approval, and no changes to the footprint (Woodhouse/Callahan).  All in favor, motion carried.

Discussion about signs - temporary signs are allowed if a contractor is doing work on a property.  There are a number of signs that need to be removed.

Discussion about the Browns - they need to fill out an application for a "home business" to sell eggs.  A letter will be sent requesting that they attend a meeting.

Mr. Newton:
  • The beaver dams on Mill Road have been broken up.  Swamp Road is getting higher. The "Beaver Guy" (Anton) showed up and they met with Fish & Game.  The officers informed them that the beaver population is increasing, houses and roads need to be protected.  The dams need to be broken and the beavers removed.
  • Paving Spring Hill Road from the bridge to the Jaffrey town line.  Ditching has been done, and holes have been patched.
  • Work has been done in the cemetery.
  • Letters need to be sent to Ann Fisher and Dustin Krook regarding stone walls.
  • Gary Kinyon has been on vacation, he should be contacting the town soon regarding the Groesbeck issue.

Mr. Woodhouse:
  • The School Board has talked about putting a warrant article out for high speed internet.  The towns would be responsible for the cost of this.
  • Checked radio reception, there are areas where reception is choppy.

Mitch Call:
  • The Kazanoviczs received approval for solar panels.  They will be installing four, but may go up to eight.
  • Received a phone call from Ann Willette, attorney for New England College regarding the Sharon Arts Center.  Mr. Call informed her that this is a non-conforming use with an area less than the minimum requirents.
Mr. LaPlante:
  • Will be fulfilling Mr. Newton's term to March 2020, and will not run at that time.  The town needs to get people to fill various offices.

Meeting adjourned at 7:26 PM.

Minutes taken by Debra Harling.  Approved on 08/20/2019.

Tuesday, July 23, 2019

Selectmen 2019-06-27

Selectmen Minutes

June 27, 2019

Present: Carl Newton, Diane Callahan, Fred Woodhouse

Meeting called to order at 4:00 PM by Mr. Newton.

Reviewed the settlement agreement for the Eversource abatement.  Motion to accept the settlement agreement (Newton/Callahan). All in favor, motion carried.

Motion to approve the manifest in payment of the Eversource settlement (Newton/Woodhouse).  All in favor, motion carried.

Mr. Newton gave the Board a list of current items that need to be completed during the coming year.

Meeting adjourned at 4:25 PM.

Minutes taken by Debra Harling.  Approved on 07/16/2019.