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Thursday, December 7, 2017

Selectmen 2017-11-21



Selectmen Meeting Minutes

November 21, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 5:00 PM by Mr. Newton


Motion to accept the 11/7/17 and 11/16/17 minutes (Newton/Paris).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.


Signed the 2017 second property tax warrant.


Discussion about the Sharon Arts Center tax exempt status.  Ms. Harling will contact them regarding the required forms.  The PILOT for 2017 will be $1,500.00.


Signed a one year contract with Tim Keenan to continue as Road Agent, all terms remained the same as 2016.  Mr. Keenan took the oath of office.


McCoy Road bridge and road project:  Matthewson contacted the Road Agent to obtain a scope of work.  The Matthewson bid is for $9,850.00 and does not include changing the culvert or installation of additional culverts.  The Keenan Equipment bid is $13,790.00, this includes changing the culvert which the Board thinks should be done.  Motion to accept the Keenan Equipment bid of $7,490.00, with Tom Keenan doing the work (O'Brien/Newton).  All in favor, motion carried.


Michael Faucher met with the Board to discuss the property at 8 Jarmany Hill Road.  Mr. Faucher purchased the property which contains two tracts.  Mr. Faucher spoke about the town merging the tracts into one lot and is requesting that the lots be "unmerged" as he would like to sell the larger 12.6 acre tract.  After discussion it was determined that the house is located on the smaller lot, which is 4.75 acres.  The house being located on this tract creates a "pre-existing" lot of record.  Motion to un-merge the lots at 8 Jarmany Hill Road, the smaller 4.75 acre tract staying with the house (Newton/O'Brien).  All in favor, motion carried.  Avitar will be informed of this for assessing purposes.


Mitch Call:

  • Walk on the San-Ken property to review the gravel pit is scheduled for 12/2/17.


Ken Callahan:

  • Charges on the Conservation Fund and Forest Fund are being addressed.

  • Tree lighting is scheduled for 12/3/17.  Mr. Callahan asked permission to contact Eversource about adding an outlet to the street light, permission granted.

  • Mr. Callahan requested that the town letterhead be forwarded to him via email.  Ms. Harling will do this.  Mr. Call asked for this also.

  • Mr. Callahan suggested a warrant article in 2018 to help fund the Peterborough Food Pantry.  There are some citizens from Sharon being served.  The Board approved the request.

  • Mr. Callahan is going to write up the rules regarding outside burning to be put on the website.

Carl Newton:

  • Mr. Newton has spoken to the Attorney regarding the Krook subdivision.  Stone walls cannot be removed without town and abutter permission, excavation cannot be done without town permission, some trees may be cut depending on the diameter.  The ZBA may request a soil scientist to review wetlands because the Planning Board did not request one.

  • Eric Mattson did not appear at this meeting, the Board will need to meet with him at the 12/5/17 meeting to discuss a snow plowing contract.  If there is a need for snow plowing before that date both Tom Keenan and Tim Keenan will plow for a small storm.


Linda Paris:

  • Suggested people start thinking about town offices, will need people to run to fill positions.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:35 PM.


Minutes taken by Debra Harling.  Approved on 12/5/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Tuesday, November 28, 2017

Selectmen 2017-11-16



Selectmen Meeting Minutes

November 16, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 12:35 PM by Mr. Newton


Discussion of the 2017 tax rate set by the State of NH-DRA at $22.14/M.  Discussion about the using fund balance to reduce the tax rate.  Motion to use $65,000, or an amount that will keep the tax rate close to the 2016 tax rate of $20.92/M (Newton/Paris).  All in favor, motion carried.


The Board asked the Town Administrator to have the Road Agent contract and the plowing subcontractor contract available for the Tuesday, 11/21/17, meeting.


Discussion about M 03 L 044, there is a question about whether there are two tracts or two separate deeds for this property.  More research is needed.


Discussion about tax bills, the Tax Collector will be available to print bills on 11/20, 11/21, 11/22, 11/27 and 11/28.


Diane Callahan:

  • The Audit Committee is working on the 2016 review.  Due to the number of new people in positions the Audit Committee would like to investigate creating a template for the work that needs to be.


Discussion about the land use change tax owed by San-Ken, the Tax Collector informed the Board that she can lien this when she does the tax lien in 2018.


Discussion about the ad for bids on the McCoy Road bridge area, there was no date for submission.  It was agreed that no bids will be accepted after 11/22/17.


Discussion about an invoice received from Eric Mattson.  The contract with Mattson expired 4/15/17.  This issue will be discussed at the 11/21/17 meeting.


Discussion about the Krook subdivision and the 11/16/17 ZBA hearing for a variance.  Avitar Associates will need to review the subdivision map to make changes to the property information which will be effective for 4/1/18.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 1:47 PM.


Minutes taken by Debra Harling.  Approved on 11/21/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2017-11-07



Selectmen Meeting Minutes

November 7, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton


Motion to approve the 10/17/17 and 11/2/17 minutes (Paris/O'Brien).  All in favor, motion carried.


Deb Harling

  • Provided information on "Clerkworks", a new program for the Town Clerk.

  • Updated the Board on the preliminary damage assessment sent to HSEM.

  • Updated the Board on the DiSalvo timber cut - no response regarding the posting of a road bond.

  • Reviewed Avitar Associates preliminary sales assessment ratio.  Motion to approve the preliminary sales assessment ratio (Newton/O'Brien).  All in favor, motion carried.

  • Informed the Board of a $200.00 donation to the cemetery fund from Ann Taylor.

  • Informed the Board of the NHMA annual meeting.


Gisele Hakala asked the Board for information on Map 01 Lot 006.  The land is for sale and the map states "not a building lot".  

Completion and electronic submission to HSEM of the preliminary damage assessment form.

Francis Gupital, an abutter, explained what the property is like.


Francis Gupital

  • Had pictures of a water truck that attempted to go down McCoy Road.  Mr. Gupital obtained the license plate number.  The Board suggested that he inform the Peterborough Police.  Discussion about changing the signs as the road is not closed to residents, the bridge is out.

  • Mr. Gupital told the Board he has been dealing with the bus company about the school bus route.  He asked for information on how many children are using the bus.  Mr. Newton explained due to privacy laws the Board cannot obtain this information.  Mr. Gupital will contact the school district as the Board cannot help with the bus route.

Ken Callahan

  • The Forest Fund and Conservation Fund are being charged $5.00/month by the bank for inactivity.  Mr. Callahan will speak to the Treasurer and try to work with the bank to determine how to avoid these charges.

  • Rick Lusky created a map of the Jarmany Hill Road cemetery.


Mitch Call

  • Informed the Board that the Friends of the Wapack had met at the Meeting House and requested permission for possible future meetings at the Meeting House.  The Friends of the Wapack generally meet on Thursdays nights.  The Board approved as long as there is no interference with town committees.

  • The Friends of the Wapack voted to make a $100.00 donation to the town.\

  • Update on ADU's - 10 property owners with "grandfathered" ADUs were sent applications 5 have been returned and Mr. Call has inspected them.  Mr. Call suggested contacting the town attorney regarding the other 5, these ADUs are grandfathered but need approval under the new zoning.  The Board suggested sending out letter registered mail.

  • Attended a meeting regarding the Route 101 Corridor because he is interested in the Route 123 and Route 101 intersection.  No changes to this intersection are currently in the 10 year State plan.

  • Spoke to Tim Grosbeck regarding the septic design for his property.  Mr. Grosbeck would not sign off on the plan.  Mr. Newton phoned Mr. Grosbeck regarding this and was informed that the plan does not certify that the septic is 100' from a wetland.


The Board received a phone call from the new owner of Map 03 Lot 044 who stated that there are two deeds to this property and he wants them separated.  The owner is planning on attending the next Board meeting.


Linda Paris

  • No recent payment received from Eric Mattson on his tax lien.

  • The contract with Tim Keenan, Road Agent, needs to be renewed.

  • Asked about getting other board minutes on the website.

  • Asked about the 2017 invoice from the Peterborough Library, this has been received.

  • Spoke about the disclaimer at the bottom of the "googlegroups" email.  Mr. Bowles name should be removed.

  • Suggested notifying the Chairs of the Boards and Committees about getting ready for the town report.




Carl Newton

  • Informed the Board that Swamp Road as a washout of about 800' to 1000'

  • Suggested sending out an invitation to bid for repairs to the McCoy Road Bridge area.  A scope of work should include: Repair washout area; replacement of the metal culvert with another of the appropriate size; add additional culverts at the appropriate heights; open the sluiceway; repair sides of roads, banks, and ditches; backfill and compact; removal of debris and asphalt; temporary paving with final paving to be done in the spring of 2018.  This will be typed up and forwarded to the Road Agent for his review.

  • Proposed a letter to Robert DiSalvo regarding closing Swamp Road with gates and locks then providing keys to the landowners .  There was a suggestion to send a letter to the other landowners as well.

Motion to accept the resignation of Linda Paris from the Select Board, effective December 31, 2017, with regret (Newton/O'Brien).  All in favor, motion carried.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 7:08 PM.


Minutes taken by Debra Harling.  Approved on 11/21/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, November 8, 2017

Selectmen 2017-11-02



Selectmen Meeting Minutes - Emergency Meeting

November 2, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris - Selectmen

Bob Greenwood, EMD; Tim Keenan, Road Agent; Tom Keenan, Contractor

Meeting called to order at 5:06 PM by Mr. Newton


This emergency meeting was called under RSA 91-A:2 II to assess the damage from the 10/29/17-10/30/17 storm and prepare a preliminary damage assessment for HSEM which is due 11/3/17.  This meeting was posted on the Town of Sharon website, at the Sharon Meeting House, and an email sent via "googlegroups".  


Discussion about the damage at the McCoy Rd. bridge, at least 150' of ditch is gone.   Tom Keenan gave an estimate of $6,500.00 to repair this area.  Materials needed would be at least 140 yards of bank run gravel, 50 cubic yards of crushed gravel, pug mill mix for temporary paving and a final paving in the spring.  It was noted that an engineer may be needed to assess if there is damage to the bridge.  Discussion about adding a second culvert at the McCoy Rd. bridge to try to mitigate this type of washout in the future.


Discussion and review of the following:

  • Damage to other roads: Mountain Road, Cross Road, and Swamp Road.

  • Clean up necessary by the Road Agent to remove downed trees and limbs.

  • Tracking the administrative costs of this event.


Completion and electronic submission to HSEM of the preliminary damage assessment form.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:00 PM.


Minutes taken by Debra Harling.  Approved on 11/7/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2017-10-17



Selectmen Meeting Minutes

October 17, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton


Motion to approve the minutes of 10/3/2017 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/O'Brien).  All in favor, motion carried.


Signed 2017 3rd quarter 941 payroll tax return.

Signed 2017 revised MS-535.


Ken Callahan:

  • Submitted a request for reimbursement for expenditures - archive supplies, poster and DVD made.


Tim Keenan:

  • Discussion about the proposed timber harvest and a road bond for the DiSalvo property, M 07 L 021, located on Swamp Rd.  Motion to require a $5,000.00 road bond for the timber harvest on M 07 L 021 (Newton/O'Brien).  All in favor, motion carried.  Ms. Harling will inform Mr. Buxton and Attorney Makechnie.  Intent to cut signed.

  • A total of 9 beavers were removed.  The dams have been breached and the water is down approximately 2 feet.  The water is flowing and the pressure is off the bridge.

  • Roads will be graded soon.

  • Discussion of a transportation meeting to be held in Peterborough on October 24, 2017.


Mitch Call:

  • Attended the NHMA Law Lecture Series.  One of the subjects was about how the Feds have tightened up the rules on cell tower construction, expansion, and wireless service.  Towns used to have 30 days to inform an applicant of additional materials needed for a complete application, this has been reduced to 15 days.  Another change the Feds have made is allowing an additional 20 feet of a town's maximum ordinance height.  There was also discussion about putting small receivers on top of electric poles and space sharing for antennae.


Ted O'Brien:

  • Informed the Board of a plan to install electric poles up the auto road on Pack Monadnock.  Mr. O'Brien asked if the Board would be interested in sending a letter to request a delay until after public hearings could be held.  Mr. Newton was not in favor of a letter at this time.  Mr. Newton asked Mr. Call if the Friends of the Wapack had discussed this issue yet.  Mr. Call stated it would be discussed at their meeting on October 21, 2107.  Further discussion on this subject will occur at the next Board meeting.


Linda Paris:

  • Update that the 2014 lien on M 03 L 035F has been paid and deeding will not occur.

  • Request that the budget be reviewed for any issues.



Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:18 PM.


Minutes taken by Debra Harling.  Approved on 11/7/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Thursday, October 19, 2017

Selectmen 2017-10-03




Selectmen Meeting Minutes
October 3, 2017

Present: Carl Newton, Donald T. O'Brien, Linda Paris
Meeting called to order at 5:35 PM by Mr. Newton

Motion to approve the minutes of 9/19/2017 (Paris/O'Brien).  Paris and O'Brien - yes, Newton - abstained, motion carried.

Signed timber (Yield) tax warrant for Nichols, M 05 L 018.

The Treasurer has given authorization to the Town Administrator to make deposits in October while the Treasurer is gone.  Motion to approve the Treasurer's authorization to Ms. Harling to make bank deposits in October (Newton/O'Brien).  All in favor, motion carried.

Ms. Harling:
  • Question from Christine Jacquez regarding Comcast coming to Sharon and the address for M 07 L 09C.  Ms. Harling will respond.
  • Zoning question from Tracy Tanner Craig regarding a home business at 248 Spring Hill Road.  This was forwarded to Chet Bowles and Mr. Bowles responded to Ms. Craig.
  • The DRA recommended changes to the MS-535.  A response was sent to the DRA, the MS-535 will be resubmitted.
  • Intent to cut for DiSalvo, M 07 L 021, on Swamp Road.  Ms. Harling will contact the Logger to inform him that the acreage of the cut is not specified and there is the possibility of a road bond requirement.
  • The Treasurer asked about the monthly service charge from the bank for the Forest Fund.  Ken Callahan will research the reason there are two separate funds, Conservation Fund and Forest Fund.  No action will be taken pending Mr. Callahan's research.

Jacob Caleb met with the Board to discuss building at 49 Turnpike Road.  Mr. Caleb had been informed that he did not need a building permit.  Mr. Caleb submitted a building permit with a description of the work.  The Board requested that Mr. Caleb contact Tim Grosbeck and have the setbacks measured to determine they are correct.  Mr. Caleb will send a check in the amount of $35.00 to cover the cost of Mr. Grosbeck checking the setback measurements.

Mitch Call:
  • Discussed the cost of certified mailings, the amount of $6.50 being charged to applicants does not cover the cost of certified, return receipt mailings.  Mr. Newton thought the Board had approved a change in the amount to $10.00. Mr. Call, as Planning Board Chair, was not aware of any changes.  Motion to approve a charge of $10.00 for certified, return receipt mail for all Committees and Boards (Newton/O'Brien).  All in favor, motion carried.

Ted O'Brien:
  • Does the BOS have any say in the transition of home based businesses?  Mr. Newton explained that these are usually ZBA decisions depending on the circumstances.

Linda Paris:
  • Ms. Paris asked the status of the beaver "relocation", Mr. Newton informed the Board that 3 beavers have been removed within the past two weeks with 2 more to be removed.
  • The Sharon Art Center has a flag at their entrance.  Mr. Callahan stated that this does not meet the requirements of the ordinance.  Discussion of the sign ordinance, no action is to be taken at this time.
  • Update from the Tax Collector, no payment has been received from Mr. Mattson.  Mr. Newton will speak to the Road Agent regarding winter contractors.
  • Question about "movable" sheds.  Mr. Call stated that sheds need to meet setback requirements.

Carl Newton:
  • The Road Agent will grade roads by the end of October.
  • Work on the shed is complete and it is ready for the new door.

Ken Callahan:
  • Does the Board want to make any changes to the list of positions.  The Board approved the list that Mr. Callahan has done and it will be posted on the website and at the Town Clerk window.

Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:35 PM.

Minutes taken by Debra Harling.  Approved on 10/17/2017_.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Wednesday, October 4, 2017

Selectmen 2017-09-19



Selectmen Meeting Minutes

September 19 2017


Present: Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. O'Brien


Signed Yield (Timber) Tax Warrant for New England Forestry Foundation.


Motion to approve the minutes of 9/5/17 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve payroll and manifest (Paris/O'Brien).  All in favor, motion carried.


Motion to approve and sign the MS-535 and MS-1 (O'Brien/Paris).  All in favor, motion carried.


Ms. Harling:

  • Addition at 49 Turnpike Road (M 07 L 010) owned by Cable.  Mr. Newton visited the property and spoke to the residents.  The residents were informed that they needed a building permit and should attend the Selectmen's meeting on 9/19/17.  Neither the owners or residents appeared at the Selectmen's meeting.  Ms. Harling to contact the Town Attorney regarding a cease and desist order.

  • Avitar has been contacted regarding the issue of property look-up on the website.  Mark Stetson forwarded the information to Amy in the software support department.

  • Deeding notification for the property at M 03 L 035F was mailed by the Tax Collector on Friday, 9/19/17.

  • Melanson Heath and Roberts & Greene have been contacted for quotes for an audit.


A letter was received from Ken Callahan with a check from Don and Mary Lawler in the amount of $100.00.  This donation is being made to help cover the cost of a desktop computer for the Archives.  Motion to accept the donation of $100.00 from Don and Mary Lawler and to expend on the purchase of a desktop computer for the Archives (O'Brien/Paris).  All in favor, motion carried.



Bruce Matthews:

  • The timber harvest is complete, temporary culverts have been removed from wetland areas.  Tim Keenan, Road Agent will be asked to look at Cross Road and if satisfactory release the bond.


Ted O'Brien:

  • The water at Mill Bridge appears to be still and not moving.


Mitch Call:

  • The Planning Board has received a subdivision application from Andrew Krook for a property on Spring Hill Road.  There may be an issue with the 100' setback on one lot.  The Board and Road Agent reviewed the plans because of the driveway.  This application will be on the next Planning Board agenda.


Tim Keenan:

  • Has looked at Cross Road and it is satisfactory and the bond can be released.

  • Mr. O'Brien informed Mr. Keenan about a workshop on gravel and dirt road maintenance.  The will be held in Gilford on 9/29/17.  Mr. Keenan will try to attend.

  • Mill Road beavers have been removed.  Ms. Paris gave Mr. Keenan the names of people who have volunteered to help remove the dam.

  • The header is up for the new door on the sand shed.l  


Linda Paris:

  • Juliana Kazanovicz, former Town Administrator, had a baby girl on 9/6/17.

  • Sue Bowled fertilized the rhododendrons.  Dave Campbell has volunteered to organize a landscaping day at the Meeting House and Old School House.    





Motion to adjourn (O'Brien/Paris). All in favor, motion carried. Meeting adjourned at 6:21 PM.


Minutes taken by Debra Harling.  Approved on 10-03-2017.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris