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Thursday, October 19, 2017

Selectmen 10-3-2017



Selectmen Meeting Minutes

October 3, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:35 PM by Mr. Newton


Motion to approve the minutes of 9/19/2017 (Paris/O'Brien).  Paris and O'Brien - yes, Newton - abstained, motion carried.


Signed timber (Yield) tax warrant for Nichols, M 05 L 018.


The Treasurer has given authorization to the Town Administrator to make deposits in October while the Treasurer is gone.  Motion to approve the Treasurer's authorization to Ms. Harling to make bank deposits in October (Newton/O'Brien).  All in favor, motion carried.


Ms. Harling:

  • Question from Christine Jacquez regarding Comcast coming to Sharon and the address for M 07 L 09C.  Ms. Harling will respond.

  • Zoning question from Tracy Tanner Craig regarding a home business at 248 Spring Hill Road.  This was forwarded to Chet Bowles and Mr. Bowles responded to Ms. Craig.

  • The DRA recommended changes to the MS-535.  A response was sent to the DRA, the MS-535 will be resubmitted.

  • Intent to cut for DiSalvo, M 07 L 021, on Swamp Road.  Ms. Harling will contact the Logger to inform him that the acreage of the cut is not specified and there is the possibility of a road bond requirement.

  • The Treasurer asked about the monthly service charge from the bank for the Forest Fund.  Ken Callahan will research the reason there are two separate funds, Conservation Fund and Forest Fund.  No action will be taken pending Mr. Callahan's research.


Jacob Caleb met with the Board to discuss building at 49 Turnpike Road.  Mr. Caleb had been informed that he did not need a building permit.  Mr. Caleb submitted a building permit with a description of the work.  The Board requested that Mr. Caleb contact Tim Grosbeck and have the setbacks measured to determine they are correct.  Mr. Caleb will send a check in the amount of $35.00 to cover the cost of Mr. Grosbeck checking the setback measurements.


Mitch Call:

  • Discussed the cost of certified mailings, the amount of $6.50 being charged to applicants does not cover the cost of certified, return receipt mailings.  Mr. Newton thought the Board had approved a change in the amount to $10.00. Mr. Call, as Planning Board Chair, was not aware of any changes.  Motion to approve a charge of $10.00 for certified, return receipt mail for all Committees and Boards (Newton/O'Brien).  All in favor, motion carried.


Ted O'Brien:

  • Does the BOS have any say in the transition of home based businesses?  Mr. Newton explained that these are usually ZBA decisions depending on the circumstances.


Linda Paris:

  • Ms. Paris asked the status of the beaver "relocation", Mr. Newton informed the Board that 3 beavers have been removed within the past two weeks with 2 more to be removed.

  • The Sharon Art Center has a flag at their entrance.  Mr. Callahan stated that this does not meet the requirements of the ordinance.  Discussion of the sign ordinance, no action is to be taken at this time.

  • Update from the Tax Collector, no payment has been received from Mr. Mattson.  Mr. Newton will speak to the Road Agent regarding winter contractors.

  • Question about "movable" sheds.  Mr. Call stated that sheds need to meet setback requirements.


Carl Newton:

  • The Road Agent will grade roads by the end of October.

  • Work on the shed is complete and it is ready for the new door.


Ken Callahan:

  • Does the Board want to make any changes to the list of positions.  The Board approved the list that Mr. Callahan has done and it will be posted on the website and at the Town Clerk window.


Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:35 PM.


Minutes taken by Debra Harling.  Approved on 10/17/2017_.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, October 4, 2017

Selectmen 2017-09-19



Selectmen Meeting Minutes

September 19 2017


Present: Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. O'Brien


Signed Yield (Timber) Tax Warrant for New England Forestry Foundation.


Motion to approve the minutes of 9/5/17 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve payroll and manifest (Paris/O'Brien).  All in favor, motion carried.


Motion to approve and sign the MS-535 and MS-1 (O'Brien/Paris).  All in favor, motion carried.


Ms. Harling:

  • Addition at 49 Turnpike Road (M 07 L 010) owned by Cable.  Mr. Newton visited the property and spoke to the residents.  The residents were informed that they needed a building permit and should attend the Selectmen's meeting on 9/19/17.  Neither the owners or residents appeared at the Selectmen's meeting.  Ms. Harling to contact the Town Attorney regarding a cease and desist order.

  • Avitar has been contacted regarding the issue of property look-up on the website.  Mark Stetson forwarded the information to Amy in the software support department.

  • Deeding notification for the property at M 03 L 035F was mailed by the Tax Collector on Friday, 9/19/17.

  • Melanson Heath and Roberts & Greene have been contacted for quotes for an audit.


A letter was received from Ken Callahan with a check from Don and Mary Lawler in the amount of $100.00.  This donation is being made to help cover the cost of a desktop computer for the Archives.  Motion to accept the donation of $100.00 from Don and Mary Lawler and to expend on the purchase of a desktop computer for the Archives (O'Brien/Paris).  All in favor, motion carried.



Bruce Matthews:

  • The timber harvest is complete, temporary culverts have been removed from wetland areas.  Tim Keenan, Road Agent will be asked to look at Cross Road and if satisfactory release the bond.


Ted O'Brien:

  • The water at Mill Bridge appears to be still and not moving.


Mitch Call:

  • The Planning Board has received a subdivision application from Andrew Krook for a property on Spring Hill Road.  There may be an issue with the 100' setback on one lot.  The Board and Road Agent reviewed the plans because of the driveway.  This application will be on the next Planning Board agenda.


Tim Keenan:

  • Has looked at Cross Road and it is satisfactory and the bond can be released.

  • Mr. O'Brien informed Mr. Keenan about a workshop on gravel and dirt road maintenance.  The will be held in Gilford on 9/29/17.  Mr. Keenan will try to attend.

  • Mill Road beavers have been removed.  Ms. Paris gave Mr. Keenan the names of people who have volunteered to help remove the dam.

  • The header is up for the new door on the sand shed.l  


Linda Paris:

  • Juliana Kazanovicz, former Town Administrator, had a baby girl on 9/6/17.

  • Sue Bowled fertilized the rhododendrons.  Dave Campbell has volunteered to organize a landscaping day at the Meeting House and Old School House.    





Motion to adjourn (O'Brien/Paris). All in favor, motion carried. Meeting adjourned at 6:21 PM.


Minutes taken by Debra Harling.  Approved on 10-03-2017.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, September 20, 2017

Selectmen 2017-09-05




Selectmen Meeting Minutes
September 5, 2017

Present: Carl Newton, Donald T. O'Brien, Linda Paris
Meeting called to order at 5:32 PM by Mr. Newton

Motion to approve the minutes of 8/15/17 as corrected (Newton/O'Brien).  All in favor, motion carried.

Ken Callahan:
  • Mr. Callahan read the Board's proposal for cemetery regulations at the town picnic.  One person commented on the proposed regulations.
  • A former town resident stopped at the Meeting House when Mr. Callahan was there and complained about the upkeep.  This person suggested the town hire a professional landscaper.  The Board requested that Ms. Harling send an email out asking if anyone in town would like to organize a landscaping day at the Meeting House and old School House.
Anne Booth:
  • Question about the beavers on Mill Road.  Mr. Newton stated that a trapper has been hired to remove them.  There are issues with a house being flooded because of the beavers.

Ted O'Brien:
  • Doesn't think that Swamp Road can be closed on an emergency basis.  Mr. Newton said he would like to speak to DiSalvo.  Discussion about road closure designations.

Linda Paris:
  • Verified that Chet Bowles use of the Meeting House is set/
  • Asked about the Matthews intent to cut was set, all proper wetlands notifications have be done with the State of NH.
  • Asked about the Town Administrator's meeting with Mr. Goodeve.  Accruals will be done for the tax liens.  Mr. Goodeve suggested that the Board start considering a professional audit.  Ms. Harling will contact Melanson Heath and Roberts & Greene for estimates for an audit.
  • Roadside mowing - upper Spring Road is not done, branches have not been cut.
  • Ms. Paris found templates for driveway permits on her computer, these will be forwarded to Mr. Keenan.

Carl Newton:
  • Work has started on the door for the shed.
  • Reviewed the changes to cemetery regulations.  Motion to charge $150.00 for a 2' x 2 ½' plot for cremations (Newton/Paris).  All in favor, motion carried.




Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:18 PM.

Minutes taken by Debra Harling.  Approved on_09/19/17__.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Tuesday, September 12, 2017

Selectmen 2017-08-15


Selectmen Meeting Minutes

August 15, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton


Motion to approve the minutes of 7/18/17 (Newton/O'Brien).  All in favor, motion carried.


Motion to approve the manifest and payroll (Newton/Paris).  All in favor, motion carried.


Paperwork:

  • Signed abatement warrant for SPNHF for late charges on timber taxes.

  • Signed intent to cut for Hart, M 3 L 48.

  • Signed intent to excavate - San-Ken, M 3 L 38.


Tim Keenan, Road Agent:

  • Driveway permits for the Spring Hill subdivision, on permit was approved and one was denied.  Mr. Newton stated that two driveways cannot be approved without subdivision approval.  The property owners are in discussion with the PB.  Ms. Harling will hold the driveway permits.

  • Ms. Paris asked about the garage doors for the shed.  Mr. Keenan needs the original quote, Mr. Newton never received a written quote.

  • Salt for the salt shed should be delivered by the end of October.

  • Mr. Keenan is looking into funding for the Spring Hill Road bridge.

  • Mr. Keenan will begin preparing for winter, checking signs and areas around bridges.

  • Mr. Keenan has been trying to speak to people about winter plowing.

  • Mr. Keenan dismantled the beaver dam Tuesday, August 8, and the beavers were back that same night.


Motion to approve septic design for Aho, M 7 L 26 (Newton/O'Brien).  All in favor, motion carried.  Approval signed by Mr. Newton.


The  regular Board meeting was suspended at 6:00 pm.  

Public hearing to accept and expend unanticipated funds from the State of NH under 2017 Senate Bill (SB) 38 was opened at 6:00 pm.  

Motion to  accept $17,496.18 from the State of NH (Newton/O'Brien).  All in favor, motion carried.   Mr. Keenan was asked to determine how this motion should be used.  Ms. Harling will speak to Mr. Goodeve to determine where these funds should be recorde.

Motion to close the public hearing at 6:03 pm (Newton/O'Brien).  All in favor, motion carried.


The regular Board meeting was reopened at 6:03 pm.


Dan Reed presented intents to cut for Matthews, M 5 L 7A and Peyton, M 5 L 6 both located on Cross Road.  Discussion about a road bond and road permit.  It was suggested that the bond for Mountain Road be transferred to this cut.  Mr. O'Brien asked Mr. Keenan if he would like a higher bond amount.  Mr. Keenan is okay with the amount of $7,500, Ms Paris thought the bond should be increased.  Discussion about the estimated length of time, Mr. Reed thought 4 weeks.  The ConCom will need to be involved due to the water crossing for Meadow Brook.  Mr. Callahan will check the rules regarding crossing water.  Motion to approve the intents to cut (Newton/O'Brien).  All in favor, motion carried.  Motion that the Road Agent monitor Cross Road for damage from the cuts on M 5 Lots 6 and 7A (Newton/O'Brien).  All in favor, motion carried.


Mitch Call:

  • Submitted updated building permit forms - reviewed Mr. Newton's comments.

  • Submitted an application form for the review of existing ADUs.  The Planning Board can revise their procedures to create an expedited review process.

  • Discussion about drones, suggested a regulation for town roads and town property with some allowance for commercial purposes.  Mr. Call explained that over 500 feet above ground level (AGL) drones are regulated by the FAA, under 500 feet AGL a drone is trespassing.


Ms. Paris:

  • Discussion about an email from the Treasurer regarding the bank charges on the Forest Fund for inactivity.  Mr. Callahan will speak to the ConCom.  Mr. Callahan thought that this shouldn't be a problem because interest income has increased.

Mr. O'Brien:

  • Has spoken to the Town Attorney about closing Swamp Road.  Ms Paris suggested closing the bridge on Swamp Road.  Discussion about both ideas.  Motion to close the bridge on Swamp Road (O'Brien/no second).  Mr. Newton and Ms. Paris would like more time to think about these suggestions.  Mr. Callahan suggested the Board make sure they have all their facts and reasons noted before taking action.



Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 7:00 PM.


Minutes taken by Debra Harling.  Approved on 09-05-17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris

Selectmen 2017-07-18

Selectmen Meeting Minutes

July 18, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton


Motion to approve the minutes of 6/20/17 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve the manifest and payroll (Newton/Paris).  All in favor, motion carried.


Paperwork:

  • Signed State of NH request for 2018 property inventory forms.

  • Signed State of Nh request for reimbursement for state forest lands within the town.

  • Signed the 2017 2nd quarter 941 payroll tax return.


Tim Keenan, Road Agent:

  • The Mountain Road logging operation has started.

  • Beavers are at the Mill Road bridge, Mr. Keenan will be taking care of them.

  • Roadside mowing has been started

  • Mr. Newton found a new fire pit on Swamp Road and broke it up.

  • Mr. Newton asked about winter snow plowing.  Mr. Keenan has spoken to several contractors and informed the Board that the contractors are not willing to work around a specific dollar amount.  The Board will try to meet with Mr. Mattson.


Rick Kohler submitted a septic design for Mitch Call's property.  After review Mr. Newtown signed the town review sheet for submission to the State of NH-DES.  A permit will be needed from the Road Agent to bring equipment to the property.


Ken Callahan spoke to the Board about setting aside space in the cemeteries for the burial of ashes.  After discussion about the pros and cons Ms. Paris suggested the Board members walk the cemeteries to visualize Mr. Callahan's proposal.  Mr. Callahan asked the Board to consider the old cemetery as well as the newer cemetery.


Dan Reed presented an intent to cut for the Nichols Family, after review the Board signed.


Ms. Harling requested permission from the Board to obtain quotes from Interware and Avitar for Town Clerk software.  The Board agreed.


Mr. O'Brien:

  • Received complaints about fireworks and asked if Temple allowed fireworks.  Temple does not allow fireworks.  Discussion about an ordinance - either through the Planning Board or by petition.

Mitch Call:

  • No responses regarding ADU's at this time.

  • Would like comments on the building permit form.

  • San-Ken intent to excavate - they have been requested to submit a bond before the intent to excavate is signed.


Ms. Paris:

  • Look into putting notices on the front page of the website.

  • Verify that property changes have been done and Avitar has updated information.

  • Where are the DVDs from the Bi-Centennial?  Chet Bowles has one, cannot find the copies.

  • Will Fenno's brother likes the idea of a memorial bench on the porch of the meeting house.


Mr. Newton:

  • Has had some feedback from potential volunteers.  Would like everyone to continue speaking to people.




Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:48 PM.


Minutes taken by Debra Harling.  Approved on_08/15/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, July 19, 2017

Selectmen 2017-06-20

Selectmen Meeting Minutes

June 20, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton


Motion to approve the minutes of 6/6/17 (Newton/Paris).  All in favor, motion carried.


Motion to approve the manifest and payroll (Newton/Paris).  All in favor, motion carried.


The Board gave approval for the Town Administrator, Ms. Harling,  to meet with Bart Goodeve regarding accruals.


The Board agreed to abate the fees on the timber tax for SPNHF on request of the Tax Collector.  Due to the change over in personnel the bill was not received by SPNHF in a timely manner.  Ms. Harling will write up an abatement request for the Board's signature.


Ms. Harling informed the Board that Mr. Makechnie has written up a bond for the San-Ken intent to excavate.  Ms. Harling will request the Mr. Makechnie handle notification to San-Ken.


Tim Keenan, Road Agent:

  • Roadside mowing will be started.

  • Mr. Keenan responded to Mill Road and the State Hwy for a tree down.  He cut the tree up to keep Mill Road clear.


Karen Shea Dufresne, Tax Collector:

  • Questions regarding the handling of taxes - timber, excavation, LUCT - the Board explained that they will issue warrants and the Tax Collector sends the bills.

  • Questions on the tax lien process, Ms. Harling will contact Avitar Associates.

  • The Board requested that a reminder about the outstanding LUCT be sent to San-Ken after 7/5/17 (the due date for the property taxes).

  • A suggestion was made to hold potluck suppers to try and get residents interested in the town positions.

Bob Greenwood:

  • Emergency lights and exit signs have been changed in the Meeting House, except in the Town Clerk's office.

  • Asked if everyone who needs a radio has one.  He will recycle the old radios, there are at least 5 to be recycled.

Mitch Call:

  • Submitted an early draft of a construction application and is working on a permit that would be generated after approval.


Mr. Newton:

  • Asked the Board members to think about how to allocate the donations made in Will Fenno's memory.

  • The August meeting will be held in the Brick School for the annual "throw back" meeting.


The meeting for discussion about town bridges was started at 6:00 pm.

Pete Paris, former Road Agent, reviewed information on bridges.  Mr. Paris explained the bridge inspection reports noting that there are 3 components of bridges: the deck (top), superstructure (foundation wall that holds up the deck), and the substructure (the footing that holds up the superstructure).


Mr. Paris described the bridges in town: Cross Road - rebuilt in 2014.  Spring Hill Road - 97 years old; Mr. Paris did preventative maintenance on this bridge.  Mr. Newton explained that it takes awhile to put money away for work on the bridges.  This bridge is the most important one in need of work due to the fact it is a narrow bridge which creates a safety problem, and postings are important.

 McCoy Road - posted at 15 ton so that permits are required, there is a big void in the substructure.  

Mill Road - preventative maintenance has been done, Mill Road is not highly travelled and this bridge is not a top priority.  

Swamp Road - this bridge is on the State red list.  The deck is good, it was replaced in 2002.  The substructure does not have State of NH approval.  Until the State recommends closure the town does not have to worry about it.  Mr. Newton spoke about the trash being left on Swamp Road and said it is hard to patrol, recently an oil drum was found on this road.  No one lives on this road and the Board is considering asking the town to close this road subject to gates and bars, leaving it open for walking.  The Board thinks this could alleviate some of the trash problem.  There are 4 or 5 property owners on this road and they would be given keys to the gates.  There was discussion between the public and the Board regarding some of the issues that might be brought forward.  It was suggested that something be put together to explain the Board's rationale that would be available to the residents and landowners.

Mr. Newton gave an explanation of the State of NH bridge aid program.  Mr. Bowles spoke about the process and issues for the Cross Road Bridge that he was involved in.  There was a suggestion to send out information regarding the bridges to the email list.  The Board would like this to be an ongoing discussion.




Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 7:00 PM.


Minutes taken by Debra Harling.  Approved on 07/18/2017.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris