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Wednesday, June 21, 2017

Selectmern 2017-06-06

Selectmen Meeting Minutes

June 6, 2017

 

Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton

 

Motion to accept the minutes of 5/16/17 (Paris/Newton).  All in favor, motion carried.

 

Reviewed intent to cut for Fogden.  Motion to approve and sign the intent to cut for Fogden (Newton/O'Brien).  All in favor, motion carried.

 

Discussion about the intent to excavate from San-Ken.  Review of information from Steve Hamilton of the NH-DRA - if there are unpaid property taxes the Board can require a bond to secure the payment of the excavation tax.  Motion to require a bond for the excavation tax in the amount of $480.00 (Newton/Paris).  All in favor, motion carried.

 

Mitch Call:

  • Letter regarding ADUs that will be sent out to 260 property owners  The BOS address stamp will be used for the return address.  Ms. Harling will purchase stamps for the mailing.

  • Building permit application is being worked on.

 

Joe Chu spoke with the Board about the Floyd Backes property, which he will be purchasing.

 

Drew Raffaele requested information om 23 Nashua Road, which he has recently purchased.

 

Ms. Paris:

  • Checking on the status of background checks.

  • Mr. Bowles request for the use of the Meeting House in November for a Monadnock Chorus rehearsal.  Request the Mr. Bowles pay the fee.

  • Posting of open positions - remove dates and send to googlegroups.

  • Discussion about what will be sent out to the googlegroups.  It was agreed that only town functions or notices will be posted.  It was agreed there will be no town facebook page.

Motion to enter no-public session under RSA 91-A:3, II © at 6:23 pm (Newton/Paris).  All in favor, motion carried.

 

Out of non-public session at 6:39 pm.

 

 

 

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:40 PM.

 

Minutes taken by Debra Harling.  Approved on 06/20/17________.

 

 

___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2017-05-16

Selectmen Meeting Minutes

May 16, 2017

 

Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton

 

Motion to accept the minutes of 5/2/17 (Paris/Newton).  All in favor, motion carried.

 

Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.

 

Motion to approve and sign the 2016 1st billing property tax warrant (Newton/Paris).  All in favor, motions carried.

 

Motion to approve and sign 2016-2017 excavation tax warrant for San-Ken (Newton/O'Brien).  All in favor, motion carried.

 

Bob Greenwood, EMD, brought in the updated 911 maps he has received.  Mr. Greenwood met with the new Homeland Security liaison May 17, 2017.

 

Review of the 2017-2018 intent to excavate from San-Ken.  The original was never received, copy received 5/13/17.  Questions regarding the back taxes owed for LUCT and timber.  Question about not having an original signature.  The DRA will be contacted regarding these questions.

 

Driveway permit for Everson reconstruction.

 

Tim Keenan, Road Agent:

  • Sweeping will start on 5/17/17.

  • Work on cemetery will start 5/20/17

  • Grader will be used to tune up Swamp Road and Cross Road.

  • Ms. Paris informed Mr. Keenan that the Game Wardens had caught people in the woods at Swamp Road.

 

Motion to suspend the Board of Selectmen meeting at 6:00 pm (O'Brien/Newton).  All in favor, motion carried.

 

Mr. Newton opened the Public Hearing to ratify the votes of the postponed Town Meeting at 6:00 pm.  Two members of the public were in attendance.

 

Mr. Newton stated that no complaints had been received about the postponement or the results of the election.

 

Motion to legalize, ratify and confirm all actions, votes and proceedings at the town election scheduled to take place March 14, 2017, but due to inclement weather was postponed to March 17, 2017 and held on that date (Newton/Paris).  All in favor, motion carried.

 

Motion to close the public hearing at 6:03 pm (Newton/Paris).  All in favor, motion carried.

 

Board of Selectmen meeting reopened at 6:03 pm.

 

Mitch Call:

  • Presented a draft letter to property owners regarding ADUs.  The Board reviewed and approved.  Mr. Call will put a date on it and have it printed at Sterlings.

  • The building permit form is being worked on.

 

Discussion about the Tax Collector and Deputy Tax Collector salaries.  It was determined that the Deputy Tax Collector will receive $600.00/year.  The Tax Collector will receive $2,800.00/year.

 

Newton:

  • Contacted the NHMA regarding Swamp Road.  A decision to close will need to go to town meeting, or a lock could be put on the gate with keys given to all abutting property owners.  Mr. Newton asked the Board members to think about the options.

  • Mr. Newton checked the cemeteries and found that changes need to be made with corner marker stones.  Standard procedures need to be set and the grave lots need to be numerically sequenced.  Someone needs to supervise the placement of corner markers.  It was determined that the cost for a 5' x 10' lot is $350.00.

 

Discussion about elected and appointed positions, at the moment a notice asking people to "get involved will be sent out to the google groups.

 

 

 

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:40 PM.

 

Minutes taken by Debra Harling.  Approved on 06/06/17______.

 

 

___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2017-05-02

Selectmen Meeting Minutes

May 2, 2017

 

Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton

 

Motion to accept the minutes of 4/18/17 (Paris/O'Brien).  All in favor, motion carried.

 

Motion to approve abatement of costs for Husbands (Newton/Paris).  All in favor, motion carried.

 

Motion to approve and sign the timber tax warrant for NEFF (Paris/O'Brien).  All in favor, motion carried.  The bond from HHP has been released, Mr. Makechnie will write up a bond for Lyons and Tenney for the second timber cut.  

 

Review of the 2016 property taxes to be liened

 

Review of notice of foreclosure for a Swamp Road property, M 7 L 025, auction scheduled for June 14, 2017.

 

Bruce Matthews from Cross Road:  Dan Reed will be handling a timber cut on his property, Mr. Matthews is prepared to give a bond to cover potential road damage.

 

Mitch Call discussed the procedures that the PB would like to follow regarding ADUs after the public hearing to ratify the March 2017 election.  Mr. Call is drafting a letter to residents.  The PB is suggesting a 6 month time frame for property owners with ADUs to obtain a conditional permit.  Properties that are grandfathered will need to obtain conditional permits and the PB is recommending a nominal filing fee for these.  A higher filing fee ($150?) is suggested for all other conditional permits for ADUs.

 

A public hearing for ratification of the March 2017 election results will be held on May 16, 2017 at 6:00 pm.  Ms. Harling will place notice in the paper and on the website.  Ms. Harling will forward suggested wording to Mr. Makechnie for his review.

 

Mr. O'Brien:

  • Question on the Van Dyke property which Mr. Callahan answered.

  • Question on whether the DiSalvo property has an easement, no easement

  • San-Ken is currently operating in the gravel pit.

 

Ms. Paris:

  • Question about the price for cemetery lots, Don Hart should be contacted for cemetery questions.

  • Request for a google-group notice that Emmanuel Denis of Mill Road, a long time resident, passed away.

  • Asked Ms. Harling to file property record cards.

  • Spoke about getting the property inventories for 2018.  The State will send out a form in the late summer for the Board to sign to order inventory forms.

  • Need a simple building permit form, Mr. Call, Mr. O'Brien and Ms. Harling will work on this.

  • Road Agent - need to discuss selling excess culverts, grading roads and the road permit for Mill Road.  Mr. Newton will speak to Mr, Keenan about these matters.

  • Discussion about the outside bulletin board, the Town Administrator and Town Clerk should both be maintaining this.

 

:Mr. Newton:

  • Discussion about revising the salary split between the Tax Collector and Deputy Tax Collector.  Mr. Newton will work on this.

  • Discussion about Juliana Kazanovicz continuing as a Motor Vehicle Clerk.  Ms. Kazanovicz would need to sign in on the State DMV system once per year.  Mr. Newton will discuss this with Ms. Kazanovicz.

  • List of positions that will need to be filled in 2018 or sooner.  Need to start recruiting people to fill these positions.  Discussion about how to get residents involved in town positions.

  • Suggested that a meeting for residents be held June 20, 2017 at 6 pm to review bridges and discuss Swamp Road.

 

 

Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:50 PM.

 

Minutes taken by Debra Harling.  Approved on 5/16/2017________.

 

 

___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Saturday, May 13, 2017

Selectmen 2017-04-18


Selectmen Meeting Minutes
April 18, 2017

Present: Donald T. O'Brien, Linda Paris
Meeting called to order at 5:38 PM by Ms. Paris.


Motion to accept the minutes of 4/4/17 (Paris/O'Brien).  All in favor, motion carried.

Motion to approve the payroll and manifest (Paris/O'Brien).  All in favor, motion carried.

Motion to have Ms. Paris sign the 2017 1st Qtr 941 payroll tax return (Paris/O'Brien).  All in favor, motion carried.  Ms. Paris signed the form.

Motion to approve and sign the recommital warrants for taxes (Paris/O'Brien).  All in favor, motion carried.

Motion to approve adding Town Administrator, Debra Harling, as the E911 Liaison (Paris/O'Brien).  All in favor, motion carried, form signed.

Discussion about a non-residents request to purchase a cemetery lot.  Ms. Harling will contact Mr, Bowles about the procedure regarding this.

Acknowledged receipt of a $50.00 donation from Mr. Hoxie for the Will Fenno Memorial Fund.

Discussion about a request to inspect the AED, Ms. Paris thought this had been done approximately six months ago.

Tim Keenan, Road Agent:
  • discussion about the bond for the Mountain Road cut for NE Forestry.  Mr. Keenan said the first bond can be released.
  • Intent to cut for David Mitchell - less than 5000 board feet so no intent is needed.  A permit for the road will be needed from Mr. Keenan and the logger will be instructed not to go over the bridge.
  • Mr. Keenan spoke about more dumping on Swamp Road, he is leaving to check this out.
  • Ms. Paris spoke about the plowing contract with Eric Mattson and made some suggestions regarding any contract that might be entered for the 2017-18 snow season.

Ms. Harling will send out an email blast for the 4/22/17 clean-up day.

Ms. Harling will review what personnel will need to have background checks.

Discussion about San-Ken:
  • Reminder to be sent regarding the LUCT.
  • The Planning Board would like to do a site walk on the excavation site - tentative date May 20, 2017.
  • The 2016-17 report of excavation is due, the 2017-18 intent to excavate is due.
Ms. Harling will send a letter to San-Ken regarding the LUCT, report of excavation and intent to excavate.

Ms. Paris informed Mr. O'Brien and Mr. Keenan that Mr. Newton has spoken to John Kaufhold about repairing headstones in the cemetery.

Motion to adjourn (Paris/O'Brien). All in favor, motion carried. Meeting adjourned at 6:34 PM.

Minutes taken by Debra Harling.  Approved on _05/02/17________.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Selectmen 2017-04-04

Selectmen Meeting Minutes

April 4, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris

Meeting called to order at 5:37 PM by Mr. Newton.



Motion to accept the minutes of 3/21/17 (Newton/O'Brien).  All in favor, motion carried.


Intent to cut-NE Forestry Foundation, this will need a new bond in the same amount as the previous bond.  Tim Keenan, Road Agent, will need to release the previous bond.  The Board will sign at the 4/18/17 meeting if the new bond is received.  


Motion to approve the All Veteran's Credit under RSA 72:28b for Hartmen (Newton/O'Brien).  All in favor motion carried.


Ann Booth - ConCom spoke about Town Clean-up day.  Bags will be available at the Town Clerk's office.  Ms. Harling will post a phone number and/or an email for a contact person upon receipt of this information.


Mitch Call presented a donation to the town from the Friends of the Wapack.  Mr. Call reminded the Board that San-Ken should be filing an intent to excavate for 2017-2018 and that the report of excavation for 2016-2017 is due.


Oaths of office were administered for the following:

  • Donald T. O'Brien - ConCom alternate for 3 years to 2020

  • Debra Harling - Town Administrator for 1 year to 2018

  • Wendy Drouin - Clerk for 1 year to 2018.  Ms. Drouin will be working with both the Town Clerk and the Tax Collector.  Motion to pay Wendy Drouin on an basis in addition to the Town Clerk stipend (Newton/O'Brien).  All in favor, motion carried.


Mr. O'Brien informed the Board that he had received copies of the latest appraisals for the DiSalvo and Sullivan land.  This information will be given to the ConCom.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:20 PM.


Minutes taken by Debra Harling.  Approved on _04/18/17________________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, April 12, 2017

Selectmen 2017-03-21


Selectmen Meeting Minutes
March 21, 2017

Present: Carl Newton; Donald T. O'Brien, Linda Paris
Meeting called to order at 5:30 PM by Mr. Newton.


Motion to accept the minutes of 3/7/17 (Newton/O'Brien).  All in favor, motion carried.

Motion to approve payroll and manifest (Paris/Newton).  All in favor, motion carried.

Ken Callahan:  submitted two bills for the ConCom for payment.  Submitted a donation for the Will Fenno Memorial Fund from the Lawlers.

Discussion with Ken Callahan and Tim Keenan, Road Agent, about the gate on Mountain Road being open and people driving on Mountain Road.  Mr. Keenan will look at Mountain Road and assess how muddy it is.

Discussion with Mitch Call, Chair of the Planning Board, regarding an email send to the Town Attorney with questions about ADUs.  Mr. Call informed the Board that new ADUs will require approval.

Motion to approve and sign the MS232 (Newton/O'Brien).  All in favor, motion carried.

Motion to approve and sign timber tax warrants for The Society for the Protection of NH Forests and San-Ken (Newton/Paris).  All in favor, motion carried.

Motion to approve warrant article transfers to trust funds for submission on the April manifest (Paris/O'Brien).  All in favor, motion carried.

Motion to nominate Carl Newton as Chair of the Board of Selectmen (O'Brien/Paris).  All in favor, motion carried.

Mr. O'Brien shared information from Proctor and Green regarding the ConCom.

Ms. Paris had a question regarding the validity of the vote on warrant article #13 at Town Meeting.  It was agreed that this is a "sense of the meeting" vote and it does not deal with any appropriations.

Mr. Callahan spoke about the availability of the town reports before Town Meeting.  Discussion about mailing, delivering town reports to households, and leaving town reports outside the door of the Meeting House.  This matter will be discussed further later in the year.

Motion at 6:17 pm to enter non-public session under RSA 91-A:3, II (a) (Newton/Paris),  Roll call vote: Newton - yes; Paris - yes; O'Brien - yes, motion carried.

Out of non-public session at 6:32 pm.  

Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:34 PM.

Minutes taken by Debra Harling.  Approved on _04/04/2017________.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Sunday, March 26, 2017

Selectmen 2017-03-07

Selectmen Meeting Minutes

March 7, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton.



Motion to accept the minutes of 2/21/17 (Paris/O'Brien).  All in favor, motion carried.


Donations for the William Fenno Memorial Fund were acknowledged:  $25.00 from Edwina Hastings; $50.00 from Virginia Drake.


Review of Town Meeting:

  • Mr. Newton suggested that Juliana Kazanovicz be asked to work at Town Meeting during voting to help with procedure.  Mr. Newton will contact Ms. Kanzanovicz.

  • Ms. Harling will make copies of informational paperwork to have available for voter review.


Ms. Paris:

  • Questions about the password for the Hillsborough County Registry of Deeds, Ms. Harling has received this and will make it available.

  • Need to keep updated on payment of the LUCT owed by San-Ken.


Review of the warrant articles and discussion of who will speak about the articles:

  • Article # 5 - Mr. O'Brien

  • Article #6 - Mr. Newton

  • Article #7 - Ms. Paris

  • Article #8 - Ms. Paris

  • Article #9- Mr. Newton

  • Article #10 - Mr. O'Brien

  • Article #11 - Ms. Paris

  • Article #12 - Ms. Harling

  • Article #13 - Mr. Newton will discuss a town forum at a future date to discuss bridges.

Mary Ellen Bushell asked the Board about Swamp Road and the bridge.  Mr. O'Brien told her it would not be discussed at Town Meeting.


Mr. Newton suggested that the new laptop be purchased before Town Meeting so that information can be downloaded for new Town Officials.  Ms. Paris and Ms. Harling will look at the information on the current laptop.


Ms. Paris has information on roads from the NH-DOT website.


Discussion of food for election day.



Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:20 PM.


Minutes taken by Debra Harling.  Approved on _03-21-2017______.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris