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Tuesday, June 5, 2018

Selectmen 2018-05-29



Selectmen Meeting Minutes

May 29, 2018


Present: Carl Newton, Linda Paris, Diane Callahan


Meeting called to order at 5:30 PM by Mr. Newton.


Ed Holz, First In Technology, explained his IT background and spoke to the Board about the installation of the Clerkworks program.  Mr. Holz has spoken to Fairpoint and found that the town has the required static IP address. A firewall box needs to be purchased and the State of NH paperwork completed.  At the present time the installation of Clerkworks is planned for the vital records computer. Mr. Holz cannot work on this computer due to state requirements. Mr. Holz recommended the purchase of a separate computer for Clerkworks and gave the Board information on the costs.  Motion to use option 1 (the Vital Records computer) for 2018 and review both options at budget time (Newton/Paris). All in favor, motion carried.


Rory Goff was sworn in as Moderator until March 2019.  Discussion with Rory Goff and Bill Joyner about Mr. Joyner becoming the Deputy Moderator.  Mr. Goff appointed Mr. Joyner as Deputy Moderator to March 2019. Mr. Joyner was sworn in as Deputy Moderator.


Tyler Seppala submitted a building permit application with a State approved septic design and a State approved driveway permit for Map 3 Lot 44A, Jarmany Hill Road.  Tim Grosbeck had reviewed the septic design before submission to the State. Motion to acknowledge approval of the septic design for Map 3 Lot 44A (Newton/Paris). All in favor, motion carried.  Motion to approve the building permit application for Map 3 Lot 44A (Newton/Paris). All in favor, motion carried. Mr. Seppala gave check #157, dated 5/29/18 in the amount of $75.00 for the fee.  


Motion to approve the payroll and manifest (Newton/Callahan).  All in favor, motion carried.


Tim Keenan:

  • South Road is open, removed a downed oak tree, the street sign has been stolen, Mr. Keenan has ordered a new street sign.

  • Planning to grade Cross Road.

  • Will need to look at tree trimming.

  • Mr. Newton informed Mr. Keenan that the brook at Blueberry Field parking lot (Mountain Road) has a terrible smell.  Mr. Newton suggested a culvert for the driveway.

  • Discussion of the Krook driveway plan for Spring Hill Road.  Spring Hill Road is a 3 rod road which includes the stone wall.  It was suggested that the town work with Mr. Krook and propose any removal and re-construction of the stone wall be done under the supervision of an expert.

Mr. Newton:

  • The Sharon Arts Center would like to meet with the Board, the meeting would need to be early and Mr. Newton suggested starting the June 19, 2018 meeting at 4:00 pm.  The purpose of this meeting would be to review SAC business plans for expansion of services. Mitch Call suggested supporting SAC to the extent the town is able to under the zoning ordinances.


Motion to approve an intent to cut for the DiSalvo property, Map 7 Lot 21, Swamp Road (Newton/Callahan).  All in favor, motion carried. It was noted that the requested bond has been executed and received by the town attorney.


Motion to approve the minutes of 5/1/18 (Paris/Callahan).  All in favor, motion carried.


Motion to renew the Permit to Sell Pistols and Revolvers for William Fisher (Newton/Paris).  All in favor, motion carried.


Review of a letter from town attorney, Norm Makechnie.  Mr. Makechnie is joining the law firm of Upton & Hatfield.  The Board discussed option, such as retaining a new attorney, or remaining with Mr. Makechnie.  Motion to continue with Mr. Makechnie and the firm of Upton & Hatfield for the present time (Newton/Paris).  All in favor, motion carried.


Mitch Call:

  • Submitted a draft for the driveway permit application.  Tim Keenan suggested a $75.00 fee to cover inspection.

  • Updated the Board on his research into stone walls.  Has learned that if someone is going to do dry stone walls they need DSWA certification.  The primary should be at least a level two certification with any assistants at a level one certification.  There are 4 or 5 DSWA certified 2 or higher within a 30 mile radius.

  • Submitted a draft notice to construct for Board review.

  • Requested the Meeting Room for the Wapack Annual Meeting to be held Oct. 20, 2018.

  • The Planning Board will hold a public hearing on driveways, septic regulations for ADUs and, stone walls on June 12,  2018 at 6:00 pm.


Ken Callahan:

  • Mr. Callahan is willing to do the building maintenance.  A draft of possible duties presented by Mr. Newton was reviewed.  Mr. Callahan suggested making a checklist of things that need to be done.  Mr. Callahan will continue to clear snow on a volunteer basis for the present time.  Motion to hire Ken Callahan as Sexton for the Meeting House at $125.00/month (Newton/Paris).  All in favor, motion carried.


Ms. Paris:

  • Asked how Earth Day went, no one presente had attended.

  • Presented an article from the Monadnock Shopper regarding the "Wales Trail".

  • Has received emails from two town residents regarding the Peterborough Library, these residents are not in favor of the library.





Ms. Callahan:

  • Would like to request a meeting with ConVal regarding the New Ipswich student that was charged to the Town of Sharon.  Ms. Callahan would like to suggest meeting dates of 7/17/18 or 8/21/18 to Superintendent Kim Saunders.

  • Would like to obtain information from the Fire Department regarding the width needed on driveways for safety.  Mr. Call explained that the town only has control of a certain portion from the road.



Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 7:13 PM.


Minutes taken by Debra Harling.  Approved on 06/05/2018.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan



Saturday, June 2, 2018

Selectmen 2018-05-01



Selectmen Meeting Minutes

May 1, 2018


Present: Carl Newton, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 4/17/18 (Newton/Paris).  All in favor, motion carried.


Steve Hardy of Green Mountain Forestry met with the Board regarding the intent to cut for M 3 L 42.  Mr. Hardy requested a reduction in the road bond the Board is asking for. Mr. Hardy has spoken to Tim Keenan, Road Agent, and Mr. Keenan suggested a reduced bond of $2,000.00.  Mr. Newton called Mr. Keenan who acknowledged he had suggested a lower bond amount. Mr. Hardy agreed to get the bond to the Town Attorney on May 2, 2018. Motion to approve the intent to cut for M 3 L 43 (Newton/Paris).  All in favor, motion carried, and the intent to cut was signed.


Anne Booth and Anne Fischer, Co-Chairs of the Conservation Commission (ConCom) informed the Board that the ConCom has an opportunity to help purchase the VanDyke property on Swamp Road.  The Society for the Protection of New Hampshire Forests (SPNHF) would purchase the property and the Sharon ConCom would cover $34,642.00 of the cost and hold a conservation easement. After discussion the consensus of the Board members present was for the ConCom to move forward after the required public hearing.  


The Board was informed that the Town of Peterborough is researching the purchase of the Cold Stone Springs property for the wells in order to provide water to Peterborough.  Mr. Newton questioned the amount of water that would be removed. Rodney Bartlett, Town Administrator for Peterborough would like to meet with the Board of Selectmen and ConCom regarding this matter.


Mr. Newton:

  • Purchased a solar light for the flagpole and submitted an invoice for reimbursement.

  • Presented a letter to San-Ken regarding the driveway off their property on Nashua Road.  Motion to approve the letter (Newton/Paris). All in favor, motion carried, and the letter signed.

  • Attended the Selectmen's Advisory Committee (SAC) meeting.  The
    SAC will be reviewing the cost of sports at Conval in light of the budget increases for the 2018-2019 year.



Motion to approve the intent to excavate for San-Ken, M3 L 38, (Newton/Paris).  All in favor, motion carried.



Motion to sign timber tax warrants for Fischer and Fogden (Newton/Paris).  All in favor, motion carried.


Reviewed and signed a letter to Bar Harbor Bank & Trust regarding the appointment of Diane Callahan to the Board of Selectmen.


Mitch Call:

  • Attended a seminar on "Strange Roads" which dealt with different types of roads.

  • Mr. Call, Bill Joyner, and P.J. Joyner attended the Planning and Zoning Conference.

  • Has discovered a glitch in the ADU ordinance regarding septic systems.

  • The Planning Board will discuss holding a public hearing on driveways at its meeting on May 8, 2018.


Fred Woodhouse asked if he would need a building permit to replace a deck.  Mr. Woodhouse was informed that if it is the same footprint no permit is needed, however, the town would like to be informed of changes.



Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:58 PM.


Minutes taken by Debra Harling.  Approved on 5/29/2018.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan



Wednesday, May 9, 2018

Selectmen 2018-04-17



Selectmen Meeting Minutes

April 17, 2018


Present: Carl Newton, Linda Paris, Diane Callahan


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 4/3/18 (Newton/Paris).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.


Mr. Newton signed the 2018 1st Qtr form 941-payroll tax return.


Discussion about a donation by Warren and Wanda Carlson of a large format printer.  Motion to accept the donation of an HP Designjet 110 Plus Color Large Format Inkjet Printer/Plotter (Newton/Paris).  All in favor, motion carried.


Reviewed and signed a request for information from SPNHF regarding the Fostberg property, M 7 L 25, located on Swamp Road.


Reviewed an intent to excavate for the 2018-2019 tax year from San-Ken.  There are questions regarding the status of the restoration bond and the opening of a new driveway off of Nashua Road without a permit.  Tim Keenan, Road Agent, has looked at the entry off of Nashua Road. Discussion about issuing a cease and desist order. The Town Administrator will contact the town attorney, Norm Makechnie regarding these issues.


Reviewed an intent to cut for Bruce and David Clark on South Road.  The map and lot number are incorrect, this will need to be corrected before the intent can be signed.  The Board discussed a road bond with the Road Agent. Motion to require a $5,000.00 road bond for the Bruce and David Clark timber cut on South Road (Newton/Paris).  All in favor, motion carried. The Town Administrator will contact Mr. Clark regarding the need for a corrected intent, the requirement for a road bond, and the need for the Forester to contact the Road Agent.  Ms. Harling will also inform the town attorney about these actions.


Mitch Call:

  • Asked which Selectman will be the alternate Ex-Officio to the Planning Board.  Ms. Callahan will not be able to attend the May Planning Board Meeting. Mr. Newton will attend.



Mr. Keenan:

  • Removed items dumped on Mill Road, a 5 gallon container and power tool containers.

  • Is ready to start working on dirt roads, if winter will stop.

  • Will be cutting trees on Mill Road.

  • Will be working with Atlantic Sign to obtain the signs for Swamp Road.

  • Mr. Newton suggested using $10,000 of the 2018 highway block grant to do work on the side roads.

  • Mr. Newton gave Mr. Keenan information on pricing for review.


Ms. Callahan:

  • Attended the NHMA workshop "Knowing the Territory".


Ms. Paris:

  • Has some concerns with the prior meetings discussion about the Emergency Management Director (EMD).  Would like to make sure that the EMD will be available when needed.


Mr. Newton:

  • Mentioned that the Krook property on Spring Hill Road is for sale.

  • Asked for suggestions on dealing with the School Superintendent's office regarding the student from New Ipswich attending Conval and being charged to Sharon.  Ms. Callahan will speak to the Superintendent's office.

  • Spoke about advertising for someone to do cleaning/small maintenance.  Ms. Callahan knows someone who might be able to do this. Mr. Newton thought the Board should try to find someone from Sharon before hiring someone from outside of town.

  • Has found solar lights to attach to the flag pole.


Ms. Harling:

  • Updated the Board on the status of the Clerkworks program.


Motion to appoint Fred Woodhouse as the Deputy Emergency Management Director (Newton/Paris).  All in favor, motion carried. Mr. Woodhouse took the oath of office.


Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:53 PM.


Minutes taken by Debra Harling.  Approved on 05/01/2018.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan



Wednesday, April 18, 2018

Selectmen 2018-04-03



Selectmen Meeting Minutes

April 3, 2018


Present: Carl Newton, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 3/20/18 (Newton/Paris).  All in favor, motion carried.


Motion to approve and sign the contract with Interware Development Corp for the "Clerkworks" program (Newton/Paris).  All in favor, motion carried, Mr. Newton signed the contract as Chair.


Discussion about allowing the Tax Collector to accept prepayments for property taxes.  Acceptance of prepayments would allow property owners to pay before taxes are due. Motion to allow the Tax Collector to accept prepayments of property taxes up to 1 year (Newton/Paris).  All in favor, motion carried.


Patrick Galbraith submitted a letter of resignation from the Select Board for reasons that would keep him from fulfilling the responsibilities of the position.  Motion to accept the resignation of Patrick Galbraith from the Select Board due the the inability to fulfill the responsibilities of the position (Newton/Paris).  All in favor, motion carried.


Motion to appoint Diane Callahan fill the Select Board position vacated by Patrick Galbraith until the next election on March 12, 2019 (Paris/Newton).  All in favor, motion carried. Ms. Callahan took the oath of office.


Fred Woodhouse discussed the position of Emergency Management Director with the Board.  Mr. Woodhouse will meet with the current EMD, Bob Greenwood, to learn more about the position.


Mitch Call:

  • Heidi Doran has resigned from the Planning Board.

  • Mr. Call attended a presentation about stone walls.  The PB will be working on a zoning amendment to add a section to the zoning ordinance regarding the maintenance of stone walls.  

  • Discussion about the Ex-Officio to the PB.  Diane Callahan will be the PB Ex-Officio.

  • The ConCom has received a letter from SPNHF informing them of an interest to purchase the Van Dyke property.  The ConCom will support this purchase and is waiting to review the appraisal.


Mr. Newton will remain the Selectmen's representative to the Conval Selectmen's Advisory Committee.


Ms. Paris:

  • Has not been able to reach anyone at the NH-DOT regarding state bridge aid.

  • Found information regarding the tonnage (amount of tar) used on various roads.

  • Spoke to the Town Clerk regarding the camera that is supposed to be available at elections.  The Town Clerk was not aware of this requirement and will find out about it.

  • Would it be possible to close Swamp Road temporarily?  Swamp Road gets very muddy and use creates more expense for the town.


Jack Brown is interested in the code enforcement or building site inspector positions.  Contact information is 562-6520 (cell).


Mr. Newton:

  • Submitted a list of projects for 2018.

  • Suggested the Board meet with Marcia Patton regarding the Peterborough Library.  Mr. Woodhouse asked about the town setting up its own library with discussion about certification of a library.

  • Has spoken to Kim Saunders, Superintendent of Conval Schools, regarding the student listed on the school census who lives in New Ipswich.  This is being investigated.

  • Asked Mr. Call if there is any new information regarding San-Kan.  No new information, San-Ken will need to file a new intent to excavate and needs to renew the bond for the gravel pit.

  • Spoke to Anne Fischer, she will be submitting her report of cut.


Discussion about lighting the flag poles.  Mr. Newton suggested hanging a flag at the Meeting House, but not at the Old School House.  Ms. Paris will check into obtaining a solar light to light the flagpole at the Meeting House.


Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:50 PM.


Minutes taken by Debra Harling.  Approved on April 17, 2018.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan



Wednesday, April 4, 2018

Selectmen 2018-03-20



Selectmen Meeting Minutes

March 20, 2018


Present: Carl Newton, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 3/6/18 (Newton/Paris).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.


Gary Backstrom:

  • Exterior flags are not lighted and they are currently unserviceable.  Mr. Newton stated that they would prefer to have a full Board before addressing this issue.

  • Suggestion to remove or leave as is.

  • Mr. Backstrom suggested illumination, perhaps a solar light.

  • Mr. Newton suggested taking down and just raising them for special occasions.

  • The current flags will be removed and the Board will address when there is a full Board present.


Tim Keenan:

  • Mr. Newton requested that Mr. Keenan discuss pushing snow further back when plowing the roads with Mr. Matson.

  • Ms. Paris gave Mr. Keenan an application for state bridge aid.  Ms. Paris will check on whether a bridge needs to be red-listed by the state before an application can be submitted for bridge aid.

  • Mr. Keenan will be looking at resurfacing Mill Road in 2018.


Motion to approve transfer to the trust funds as voted at the 2018 Town Meeting (Newton/Paris).  All in favor, motion carried.


Motion to approve and sign the MS-232 (Newton/Paris).  All in favor, motion carried and the MS-232 was signed.  Ms. Harling will scan and upload to the state web portal.


Motion to appoint Debra Harling as Town Administrator until March 31, 2019 (Newton/Paris).  All in favor, motion carried. Ms. Harling took her oath of office.


Mr. Newton:

  • Asked Mitch Call if San-Ken needs an excavation permit.  Mr.Call stated that the permit needs to be renewed and the bond needs to be renewed.

  • Mr. Newton informed those present that Mr. Galbraith may not be able to fulfill the duties on the Board of Selectmen.  The Board will have more information by the end of the week.

  • Information has been obtained from the NHMA on what the Board will need to do.



Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 5:58 PM.


Minutes taken by Debra Harling.  Approved on 04/03/2018.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris