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Wednesday, February 14, 2018

Selectmen 2018-01-30



Selectmen Meeting Minutes

January 30, 2018


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve minutes of 1/16/18 (Paris/O'Brien).  All in favor, motion carried.


Motion to appoint Stephen Gapp and Patricia Joyner to the ZBA effective 4/1/18 (Newton/Paris).  All in favor, motion carried.


Review of budget items and warrant articles, most line item will remain the same as 2017.  Electricity and telephone expenses will be moved from "financial administration" to "government buildings".


Discussion of a warrant article to close Swamp Road subject to gates and bars.  The wording for this article has been supplied by Attorney Makechnie.  Letters will be sent certified-return receipt to landowners abutting Swamp Road.  A public hearing will be held on Tuesday, February 20, 2018 at 5:45 pm.  The regular Board meeting will start at 5:00 pm.


Discussion about keeping the appropriation for the Peterborough Library assessment in the budget or making it a warrant article.  This appropriation will remain in the budget at this time.


Discussion about the Conval budget and warrant.   Mr. Newton informed the Board that the town should be able to obtain a student census.  The Town Administrator will contact the SAU to obtain the census.


Motion to adjourn (Paris/O'Brien).  All in favor, motion carried. Meeting adjourned at 6:43 PM.


Minutes taken by Debra Harling.  Approved on 2/6/18.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris



Selectmen 2018-01-16



Selectmen Meeting Minutes

January 16, 2018


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Review of Town Officer list, open positions will need to be posted.


Motion to approve minutes of 1/2/18 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve payroll and manifest, (Newton/Paris).  All in favor, motion carried.


John VonAdler:

  • Looking for refund of overpayment.  Ms. Paris explained that the request had just been received and the refund would be processed with the February manifest.


Mitch Call:

  • The 2017 Planning Board report has been submitted for the annual  report.

  • Requested a budget of $1,000 for the Planning Board for 2018.

  • Requested $300 to hire a secretary for the Planning Board in 2018.  Ms. Paris and Mr. O'Brien both commented that a member of the PB should act as secretary.  Mr. Newton suggested that the PB discuss and research the need for a secretary and return to the Board with a plan as the Board has authority over hiring.


Diane Callahan:

  • The Audit Committee report has been submitted for 2017.

  • The Audit Committee would like to have a professional work with the Audit Committee.


Ken Callahan:

  • Requested a budget of $400 for the Archive Committee.

  • Informed the BOS that the Archive Committee will look into purchasing a computer in 2018 and plan on using funds from the Trust Fund.

  • Requested that the Town Administrator determine whether all donations have been deposited into the Trust Fund.


Chet Bowles:

  • Informed the BOS that Mr. Krook has filed an appeal from an administrative decision with the ZBA regarding the denial of a driveway permit.  Mr. Bowles clarified that any appeal from administrative decisions are directed to the ZBA, if the applicant is not satisfied with the decision of the ZBA they may appeal to the Superior Court.

  • Mr. Bowles informed the Board that they will need someone to present the town's case before the ZBA.  The Board determined that Attorney Kinyon will be contacted about presenting the town's position.  Mitch Call informed the Board at this time that the PB had approved the Krook subdivision with conditions, one of which was correction of lot numbers.  The PB received the corrected plat and signed it on 1/9/18.

  • Mr. Krook has appealed the denial of the driveway permit, but there has been no appeal of the ZBA denial for a variance as of this date.


Mr. Newton signed the 2017 4th quarter 941, 2017 W3 transmittal form, and the 2017 1096 form as Chair.


Discussion of budget items:

  • Ken Callahan requested consideration of $200 added to the Health Agencies budget line for the Peterborough Food Pantry.

  • Mr. Newton suggested adding $5,000 to the Audit Fund.  After discussion it was agreed to add $7,500 to the Audit Fund.

  • Discussion about a warrant article to close Swamp Road.

  • Discussion about a warrant article to add money to the Bridge Fund.

  • Mr. Keenan was asked to bring a recommendation for the Highway Fund.


Mr. Newton asked the Town Administrator to check on a possible sale of the Stevens lot.


The Board agreed to hold a meeting on 1/30/18 to work on the budget and hold the budget hearing on 2/6/18 at 5:30 pm, before the regular Board meeting.


Motion to adjourn (Paris/O'Brien).  All in favor, motion carried. Meeting adjourned at 7:13 PM.


Minutes taken by Debra Harling.  Approved on 1/30/18.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris



2018-01-02



Selectmen Meeting Minutes

January 2, 2018


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Review of Town Officer list, open positions will need to be posted.


Motion to approve minutes of 12/19/17 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve year-end manifest (Newton/Paris).  All in favor, motion carried.  Year-end payroll and other year end invoices will be accrued.


Rick Lusky, Nashua Road, informed the Board about a rash of road incidents.  Mr. Lusky's mailbox has been hit 2 times and 2 cars have gone off the road in the last month.  Mr. Newton had been made aware of these by Police Chief Guinard, most of the cause was excessive speed.


Mitch Call:

  • Bill Joiner will be the new Planning Board Alternate.


Ms. Harling presented a request from the Town Clerk to increase the petty cash to $100.00.  Motion to increase the Town Clerk petty cash to $100.00 from $50.00 (Newton/O'Brien).  All in favor, motion carried.


The Tax Collector requested a vote on the maximum amount of interest forgiveness on property taxes, the State of NH allows up to $25.00.  Motion to forgive interest of $15.00 or less on property taxes (Newton/O'Brien).  All in favor, motion carried.


Review and discussion about a letter received from Attorney Silas Little regarding the Krook driveway permit denial.  Mr. Newton will contact Attorney Makechnie.  Mr. Bowles will be contacting Attorney Kinyon regarding the ZBA hearing for Mr. Krook.



2018 Budget review:

  • Reviewed compensation schedule for 2018.

  • Discussion about the Town Clerk salary for 2018, possibly $5,500.00, this would cover a salary of $3,000.00 and budgeted fees of $2,500.00.  The 2017 Town Meeting voted to pay the Town Clerk a straight salary and this would ensure that there is no loss of income.

  • Reviewed budgeted amounts for other accounts.

  • Mr. Newton suggested adding $10,000.00 to the audit fund.



Motion to adjourn (Paris/O'Brien).  All in favor, motion carried. Meeting adjourned at 7:04 PM.


Minutes taken by Debra Harling.  Approved on ________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris



Selectlmen 2017-12-19



Selectmen Meeting Minutes

December 19, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve minutes of 12/5/17 and 12/8/17 (Newton/Paris).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/O'Brien).  All in favor, motion carried.


Motion to approve intent to cut for Fischer, M 4 L 22 (Newton/Paris).  All in favor, motion carried.  Intent to cut signed.


Tim Keenan:

  • Doors and backup generator has been installed for the highway shed.

  • Will start work on the 2018 budget.

  • Question from Mr. O'Brien and Mr. Bowles about how the "right-of-way" is measured.  ROW is measured 25' from the center of the road.


Chet Bowles:

  • The ZBA hearing for Krook resulted in approval of the variance request for M 4 L 25-1 and a denial of the variance request for M 4 L 25-2.  The decision will be written up and mailed to the applicants, who will have 30 days to appeal the decision to deny.  Mr. Bowles contacted Attorney Makechnie, who asked if the town would like to consider contacting a municipal attorney on this issue.  Mr. Bowles suggested that the town contact Gary Kinyon.  The Board approved this suggestion.  Mr. Bowles was informed that Mr. Krook may file an application with the ZBA for an appeal from an administrative decision on the denial of a driveway permit for M 4 L 25-1.


Linda Paris:

  • Ms. Paris offered to withdraw her resignation from the Board of Selectmen.  Motion to accept Ms. Paris' withdrawal (Newton/O'Brien).  Mr. Newton and Mr. O'Brien voted in favor, motion carried.

Carl Newton:

  • Request that everyone review budget items in preparation for the 2018 budget.  The 1/2/18 meeting will include working on the budget.



Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:20 PM.


Minutes taken by Debra Harling.  Approved on ________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris



Tuesday, December 26, 2017

Selectmen 2017-12-08




Selectmen Meeting Minutes
December 8 2017

Present: Carl Newton, Donald T. O'Brien, Linda Paris
Also present: Tim Keenan, Road Agent and members of the Public

Meeting called to order at 1:00 PM by Mr. Newton on site at the Krook property, M 4 Lots 25-1 and 25-2

This meeting is a site visit to review the proposed placement of a driveway for M 4 L 25-1.  Mr. Keenan marked the proposed entrance to the driveway which is on the North East side of Spring Hill Road.  The northerly sight distance is not a problem at the proposed placement.  It was determined that there is no safe sight line in the southerly direction.  Sight distance for the side of the road is lost at 130'.  Sight distance from the center of the road is lost at 173'.

Discussion with the Road Agent regarding a curb cut further south.  A curb cut would require excavation of the embankment and removal of the stone wall.  The Board will need to speak to the Town Attorney before taking any further action.

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 1:22 PM.

Minutes taken by Debra Harling.  Approved on 12/19/17.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Selectmen 2017-12-05




Selectmen Meeting Minutes
December 5, 2017

Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton

Motion to accept the 11/21/17 minutes (Paris/O'Brien).  All in favor, motion carried.

Jeff Paquin, representing Dustin Krook, met with the Board to discuss the denial of a driveway permit for Map 4 Lot 25-1.  Mr. Paquin stated that the Planning Board had approved the subdivision, the Road Agent approved the driveway for Lot 25-2 and had denied the driveway for Lot 25-1.  Mr. Paquin asked about the standards and Mr. Newton informed him that the town requires a 250' sight distance for backroads.  Mr. Paquin stated the ASHTO standard is 140'.  Discussion about Spring Hill Road, there is a 5°bend in the road coming up a hill.  Mr. Paquin stated that moving the driveway would require a change in the grade and removing a stone wall and suggested a mirror on the utility pole across the street.  Ms. Paris would like to have a site walk before commenting, Mr. O'Brien agreed.  Mr. Newton stated that the Board of Selectmen is responsible for safety and thought that the Board should speak to the Town Attorney.  It was agreed that Mr. Newton will speak to the Town Attorney and then set up a site walk with the Road Agent and other Board members.

Mitch Call:
  • The Planning Board Hearing for conditional permits for existing ADUs is scheduled for December 12, 2017.  Six applications out of 10 have been received.
  • Mr. Call, Mr. O'Brien, and Dawn Toumala conducted a walk around the perimeter of the San-Ken gravel pit.

Carl Newton:
  • McCoy Road is open.
  • Mr. Newton purchased some culverts from the town.
  • A generator was purchased for the highway shed so that the doors can be operated during power outages.

Motion to enter non-public session under RSA 91-A:3, II(b) at 6:08 pm (Newton/Paris).  Roll call vote all in favor, motion carried.  Motion to leave non-public session at 6:38 pm (Newton/O'Brien).  All in favor, motion carried.  Public session reconvened at 6:68 pm.

Carl Newton:
  • Asked the Board to approve the letter to Mr. DiSalvo regarding Swamp Road, the Board approved and the letter will be mailed.
  • Mr. Newton as written up a job description for a "handyman" with a suggested cost of $125.00/month.  Mr. Newton would like the Board to discuss this suggestion at the next meeting.

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:35 PM.

Minutes taken by Debra Harling.  Approved on 12/19/17.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Thursday, December 7, 2017

Selectmen 2017-11-21



Selectmen Meeting Minutes

November 21, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 5:00 PM by Mr. Newton


Motion to accept the 11/7/17 and 11/16/17 minutes (Newton/Paris).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.


Signed the 2017 second property tax warrant.


Discussion about the Sharon Arts Center tax exempt status.  Ms. Harling will contact them regarding the required forms.  The PILOT for 2017 will be $1,500.00.


Signed a one year contract with Tim Keenan to continue as Road Agent, all terms remained the same as 2016.  Mr. Keenan took the oath of office.


McCoy Road bridge and road project:  Matthewson contacted the Road Agent to obtain a scope of work.  The Matthewson bid is for $9,850.00 and does not include changing the culvert or installation of additional culverts.  The Keenan Equipment bid is $13,790.00, this includes changing the culvert which the Board thinks should be done.  Motion to accept the Keenan Equipment bid of $7,490.00, with Tom Keenan doing the work (O'Brien/Newton).  All in favor, motion carried.


Michael Faucher met with the Board to discuss the property at 8 Jarmany Hill Road.  Mr. Faucher purchased the property which contains two tracts.  Mr. Faucher spoke about the town merging the tracts into one lot and is requesting that the lots be "unmerged" as he would like to sell the larger 12.6 acre tract.  After discussion it was determined that the house is located on the smaller lot, which is 4.75 acres.  The house being located on this tract creates a "pre-existing" lot of record.  Motion to un-merge the lots at 8 Jarmany Hill Road, the smaller 4.75 acre tract staying with the house (Newton/O'Brien).  All in favor, motion carried.  Avitar will be informed of this for assessing purposes.


Mitch Call:

  • Walk on the San-Ken property to review the gravel pit is scheduled for 12/2/17.


Ken Callahan:

  • Charges on the Conservation Fund and Forest Fund are being addressed.

  • Tree lighting is scheduled for 12/3/17.  Mr. Callahan asked permission to contact Eversource about adding an outlet to the street light, permission granted.

  • Mr. Callahan requested that the town letterhead be forwarded to him via email.  Ms. Harling will do this.  Mr. Call asked for this also.

  • Mr. Callahan suggested a warrant article in 2018 to help fund the Peterborough Food Pantry.  There are some citizens from Sharon being served.  The Board approved the request.

  • Mr. Callahan is going to write up the rules regarding outside burning to be put on the website.

Carl Newton:

  • Mr. Newton has spoken to the Attorney regarding the Krook subdivision.  Stone walls cannot be removed without town and abutter permission, excavation cannot be done without town permission, some trees may be cut depending on the diameter.  The ZBA may request a soil scientist to review wetlands because the Planning Board did not request one.

  • Eric Mattson did not appear at this meeting, the Board will need to meet with him at the 12/5/17 meeting to discuss a snow plowing contract.  If there is a need for snow plowing before that date both Tom Keenan and Tim Keenan will plow for a small storm.


Linda Paris:

  • Suggested people start thinking about town offices, will need people to run to fill positions.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:35 PM.


Minutes taken by Debra Harling.  Approved on 12/5/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris