Selectmen Meeting Minutes
November 1, 2016
Present: Carl Newton; Donald T. O'Brien; Linda Paris.
Meeting called to order at 5:30 PM by Mr. Newton.
Motion to accept the resignation of Jill Hopkins as Deputy Town Clerk/Tax Collector (Newton/Paris). All in favor, motion carried.
Dan Reed of NEFF to discuss intent to cut on Mountain Road, 1-11. Mr. Reed explained that the cut would be similar to the amount in 2015 with approximately 500 total trips (in and out) plus moving equipment in and out. Mr. Reed estimated a start date of December 2016. There was discussion about the condition of the road after the 2015 cut and Mr. Reed was informed that the town had put $27,000 into road upgrades in 2016. The Board discussed obtaining a road bond and Mr. Reed agreed to speak to the buyer. Paris requested that road signs be put up so people will be aware of the logging trucks. Mr. Reed requested that the Road Agent stop at the site to check in. Motion to sign the intent to cut (Newton/O'Brien). All in favor, motion carried. The Board will discuss the amount of a road bond with the Road Agent and Mr. Bowles will contact Mr. Reed with the amont.
The Board was informed about an invoice from the Monadnock Humane Society for a stray cat left at their facility. This will be processed on the next maifest.
The 2013 tax lien that was set to be deeded was paid. Mr. Bowles contacted the Peterborough Police Chief regarding the amount of cash.
Discussion about a town resident renting the Meeting House for a non-profit. The Board was in agreement that policy needs to be followed and the non-profit should pay the fee. No rental application has been received yet.
Motion to approve the Town Clerk's appointment of Jane Murray as Deputy Town Clerk (Newton/O'Brien). All in favor, motion carried.
Discussion about the 2016 tax rate. The MS-535 is being reviewed for corrections.
2016-17 Conval School District payment schedule has been received, the monthly payments are up approximately $6,000.
The School Board position is still open, the School Board will be informed. Patrick Galbrith was in attendance at the meeting and stated he may consider taking the position.
Appointments may be needed to the Trustees of the Trust Funds.
A key list has been started by Juliana Kazanovicz, it will need to be determined who has keys.
Mr. O'Brien discussed the Conservation Commission meeting. No appraiser has been chosen for the Swamp Road property. An application for a grant will be submitted to survey resources in town. There was a survey done in the late 90s, this survey would duplicate the earlier one and give a 20 year update.
Discussion of who should be checking the phone for messages. Ms. Kazanovicz stated that the Town Clerk and Deputy Town Clerk should be checking the messages and passing them on. Ms. Kanzanovicz said she would discuss this with the Town Clerk.
Mr. Keenan requested that his personal cell phone be removed from any phone list, he will use the town cell phone he has been provided with. Ms, Kazanovicz and Ms. Harling will update the resource list.
The road bond for 1-11 Mountain Road property was discussed with Mr. Keenan. Motion to set a road bond of $7,500 for the Mountain Road property due to the intent to cut issued (Newton/O'Brien). Newton, O'Brien - yes, Paris - no, motion carried.
Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:50 PM.
Minutes taken by Debra Harling. Approved on ________________.
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Carl Newton Donald T. O'Brien Linda Paris