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Friday, December 7, 2018

Selectmen 2018-11-16



Selectmen Meeting Minutes

November 16, 2018


Present: Carl Newton, Linda Paris, Diane Callahan


Meeting called to order at 4:00 PM by Mr. Newton.


Tyler Seppala, M 3 L44, presented a revised septic plan for review.  The Board reviewed the septic plan and approved it.


Motion to approve the minutes of 10/16/18 and 10/30/18 (Newton/Callahan).  All in favor, motion carried.


Motion to approve the manifest and payroll (Newton/Callahan).  All in favor, motion carried.

Tim Keenan:

  • Will be getting sand up in the coming week.

  • Has some trees to clean up.

  • Cross Road is in good shape.

  • Road Agent contract signed and Mr. Keenan took the oath of office.


Ken Callahan:

  • Asked what is happening with the alarm system.  Mr. Newton stated that we need to get the alarm company in.  Mr. Callahan will ask the Police Chief or the Fire Chief to open the lockbox to see if the passcode is in there.  A call list will need to be put together. Mr. Callahan will call the alarm company to set up an appointment.

  • Asked if the Conservation Commission had spoken to the Board about reviewing intents to cut.  There was some discussion about the length of time the Board has to sign an intent to cut.


Eric Matson:

  • Discussion about the winter plowing contract and whether to have a stipend similar to the 2017-2018 season.  A contract was written for the 2018-2019 winter season and signed by the Board of Selectmen and Mr. Matson. Mr. Newton will contact the attorney to find out if there is a minimum requirement for insurance.


Mitch Call:

  • Directors of the Friends of the Wapack have voted to donate the $100.00 damage deposit for use of the Meeting House to the town.

  • Mr. Call submitted a draft "Notice of Intent to Construct" for review by the Board.

  • Showed an exhibit of areas where accidents have occurred at different intersections of town roads and Route 123.  There was some discussion about a "road safety audit".

  • Stated that there was some work done on the Master Plan at the last Planning Board meeting.


Diane Callahan:

  • John Fredricks of Jaffrey cancelled the perambulation of the Sharon and Jaffrey boundary line.

  • Jim Frederickson, Sharon School Board Representative, has informed Ms. Callahan that the School District Attorney has advised the Town of Sharon drop the matter of the student from New Ipswich who attended Conval claiming to be a Sharon resident.


Carl Newton:

  • No JDK for plowing during the 2018-2019 winter season.

  • Will speak to Julie Brown about the "out building" on her property.

  • Proposed paying Ms. Harling an extra $200.00/month to Town Meeting for the bookkeeping.

  • Needs to speak to the Peterborough Library Trustees regarding library memberships.  Suggested sending a letter at the 1st meeting in December 2018. There was discussion about budgeting to reimburse Sharon residents for library memberships and allowing the residents to determine which library they would like to go to.



Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 5:45 PM.


Minutes taken by Debra Harling.  Approved on 12/04/18.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan


material from any computer.

Tuesday, November 27, 2018

Selectmen 2018-10-30


Selectmen Meeting Minutes

October 30, 2018


Present: Carl Newton, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Review of the 2018 preliminary tax rate of $23.26.  Discussion about how much fund balance to use and what the overlay for uncollectible taxes should be.  Motion to use $100,000.00 of fund balance and set the overlay at $2,500.00 (Newton/Paris). All in favor, motion carried.


Reviewed the preliminary sales ratio study compiled by Mark Stetson of Avitar.  Motion to accept the numbers from Avitar and approve forwarding to the State DRA (Newton/Paris).  All in favor motion carried and the DRA form was signed. This will be forwarded to Mark Stetson.


Signed the abatement for Bruce Clark on timber tax previously approved.

Motion to approve the assessing update agreement with Avitar Associates for the 2019 values (Newton/Paris).  All in favor, motion carried.


Ms. Paris:

  • Spoke about the Peterborough Library.  Mr. Newton has worked out estimated numbers for the bond on the Library.  The portion billed to Sharon on the bond would be approximately $15,000.00.  Mr. Newton estimates that Sharon would be paying close to $50,000.00/year for costs to the Peterborough Library.  This will need to be discussed during the budgeting process.

  • Asked if the form letters that Rick Evans of the NH-DRA had mentioned had been received.  These have been received and will be sent out to six landowners and to the loggers.

  • Reviewed the notice to residents regarding obtaining information.  Ms. Harling will make corrections and have 200 copies made for election day to hand out to residents.

  • Winter plowing was discussed.  Eric Matson still owes back property taxes to the town.  The Board doesn't think they should be contracting with someone who owes back taxes.  The Board discussed the stipend system. Mr. Newton will speak to Tim Keenan, Road Agent about plowing contractors.


Discussion about Goodeve and Co. no longer doing the bookkeeping.  Ms. Harling will cover the November and December bookkeeping. Motion to purchase computer hardware and software in order to do the bookkeeping in house (Newton/Paris).  All in favor, motion carried.



Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:42 PM.


Minutes taken by Debra Harling.  Approved on _________________.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan

Selectmen 2018-10-16



Selectmen Meeting Minutes

October 16, 2018


Present: Carl Newton, Diane Callahan


Meeting called to order at 5:30 PM by Mr. Newton.


Bruce Clark and Rick Evans of the NH-DRA spoke to the Board about Mr. Clark's abatement request on his timber tax.  Mr. Evans explained that because the owner had paid the costs of the landing 50% of that cost could be deducted from the value of the timber.  Based on the estimated costs of the landing Mr. Clark would be entitled to an abatement of $174.10, as determined by Mr. Evans. Mr. Evans explained the timber rules and stated that the Board could hire a contractor, obtain information on the actual amount received by the landowner, or obtain the state worksheet that describes the status of the cut.  There was discussion on when to obtain a bond for the taxes that would be due. If the cut is a state sale a bond is required. If the landowner is delinquent on any other taxes in the town a bond is required. The bond may be in cash, a certified check, a letter of credit or an insurance bond. After the explanations from Mr. Evans a motion was made to abate $174.10 for Bruce Clark on his timber tax (Newton/Callahan).  All in favor, motion carried.


Motion to approve the minutes of 10/2/18 (Newton/Callahan).  All in favor, motion carried.


Motion to approve the payroll and manifest (Newton/Callahan).  All in favor, motion carried.

Tim Keenan:

  • "No Dumping" signs are up on Swamp Road.

  • Getting winter sand up.

  • Did a light grade on Cross Road.

  • Patching on Nashua Road needs to be done..


Mr. Newton signed the 941 payroll tax return for the second quarter of 2018.


Mr. Newton and Ms. Callahan signed the warrant for the November 6, 2018 election.


Mitch Call:

  • Received information from Jay Mack of SWRPC regarding federal funds for dangerous intersections.  Mr. Call is looking into this.

  • Has not received any response regarding the FCC challenge.

  • Bill Joyner and Mr. Call attended the NHMA law lecture on solar.  The Planning Board will be looking at the zoning ordinance regarding solar.

  • Has received information that SWPRC will provide GPS recorders to mark trails in the Town Forest.  This information will be given to the ConCom.


Ms. Callahan:

  • Has sent an email to Jim Fredrickson, Sharon's School Board Representative, regarding the money charged to Sharon for a student who lived in New Ipswich.  Ms. Callahan has not had any response from Mr. Fredrickson yet.

  • Gave the Board information that the Sharon Arts Center (SAC) would like to use Clark Road if it continues with its plans for development.  Ms. Callahan suggested building covenants into any permissions that might be given. Mr. Newton did not think that the Board should be concerned about this at the present time.


Mr. Newton:

  • Met with Rodney Bartlett, Peterborough Town Administrator.  It appears that in the next fiscal year Sharon would be charged $30,000.00/year for the library, plus a portion of the bond payment for the library renovations.  In approximately 3 years Sharon will be charged a percentage of the cost for a new fire station plus new equipment and a full-time staff.

  • Mr. Bartlett spoke to Mr. Newton about the possibility of Sharon helping to pay for a conservation easement on the Bonsal property for water conservation.  Ken Callahan stated that the ConCom has paid fees for conservation easements in the past.


The Board will not meet on election day, November 6, 2018.


Motion to adjourn (Newton/Callahan).  All in favor, motion carried. Meeting adjourned at 7:02 PM.


Minutes taken by Debra Harling.  Approved on _________________.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan


Sunday, October 28, 2018

Selectmen 2018-10-02



Selectmen Meeting Minutes

October 2, 2018


Present: Carl Newton, Linda Paris, Diane Callahan


Meeting called to order at 5:30 PM by Mr. Newton.


Bruce Clark spoke to the Board about the timber cut on M 3 L 42 and the denial of his abatement request for the amount billed for white pine.  Mr. Clark gave the Board a worksheet he had compiled of his actual receipts on each type of timber. Mr. Newton explained that the computations are done based on the State of NH stumpage values.  Mr. Clark asked if the Board ever uses the actual amounts received. Mr. Newton stated the State values are used. Ms. Paris suggested that Mr. Clark appeal to the Board of Tax and Land Appeals (BTLA), due to the fact that the Board has already denied his abatement request.  Ms. Callahan gave Mr. Clark the information for the BTLA.


Motion to approve the minutes of 9/18/18 (Paris/Callahan).  All in favor, motion carried.


Motion to approve and sign the 2018 MS-1 Summary Inventory of Valuation (Newton/Paris).  All in favor, motion carried. MS-1 signed.

Motion to approve and sign the 2018 MS-535 Financial Report of the Budget, for the 2017 fiscal year (Newton/Paris).  All in favor, motion carried. MS-535 signed.


Anne Booth:

  • Dwight Andrews family is having a memorial service for their daughter.  They want to do a memorial stone in the brook. Discussion about whether this could be done.  Ms. Booth will investigate.

  • The Nature Conservancy business with Krook will not go any further.  The Nature Conservancy has determined that they have bigger projects that require their attention.

  • Mr. Newton suggested that the ConCom look at protecting the VonAdler property.




John Pickering:

  • Thanked the Board for their service.

  • Asked if there would be any relief from the growing "craters" on Nashua Road.  Mr. Newton stated that he has a call into Tim Keenan, Road Agent, to discuss Nashua Road.

  • Asked about if the Joe Apa property had been sold.  Mr. Pickering was advised that this property had been sold to Reade and Alicia Salo.  Mr. Pickering then asked why abutters had not been notified that the property sold and was informed that there is no requirement to advise abutters about a sale.  There was discussion about the Salo's application for a driveway permit, Mr. Pickering asked for a copy of the driveway permit. Discussion about the requirements for a building permit.


Ken Callahan:

  • Thanked Mr. Newton for organizing the clean-up day.

  • American Alarm would not speak to Mr. Callahan because he did not have the code. Mr. Callahan spoke to Chet Bowles regarding the alarm system.  Mr. Bowles thinks that the wiring is generic and the town pays for the control box. Mr. Bowles suggested getting quotes from another company. The Town Administrator will contact Monadnock Security and at least one other company and get information on their requirements.

  • Sharon Arts Center has vague plans for expansion.  There is a plan that shows 15 cottages, and a plan that shows several buildings.  The plans do call for using Clark Road for access. Clark Road is closed subject to gates and bars, and the Debonis driveway is overlayed on Clark Road.  The question Mr. Callahan has is "what happens if the SAC fails?"


Mitch Call:

  • Presented a draft construction/building permit form for review.

  • Stated that the NH-Office of Strategic Initiatives (OSI) is looking the the updated zoning ordinance.  Ms. Harling informed Mr. Call that this has been sent out.

  • Southwest Region Planning Commission (SWRPC) is looking for information on areas that have bad accidents.  Areas named were: Temple Road @ Route 123; Greenleaf Road/Jarmany Hill Road @ Route 123; McCoy Road @ Route 123.

  • Enrolled the Town of Sharon in the FCC Challenge, has not heard from anyone yet.


Mr. Newton:

  • Will call the Road Agent regarding the following: winter plowing; potholes; tree by Denis; paving McCoy Road.

  • Spoke about an information sheet to hand out to town residents, the Town Administrator is working on this.

  • Had a question about intents to cut from 2017-2018, have all reports of cuts been filed.  The Town Administrator stated that there are two that have not been filed.

  • Spoke about the email from Kim Saunders, Conval Superintendent.  Newton thinks the School District owes the town approximately $17,000 for the 2 years that a student living in New Ipswich attended Conval claiming to be a resident of Sharon.  Ms, Callahan suggested asking the school to refund this amount over the next two years. Ms. Callahan will speak to Jim Fredrickson, Sharon's School Board Representative.



Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 6:38 PM.


Minutes taken by Debra Harling.  Approved on _10/16/2018_____________.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan


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Monday, October 8, 2018

Selectmen 2018-09-18



Selectmen Meeting Minutes

September 18, 2018


Present: Carl Newton, Linda Paris, Diane Callahan


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 9/4/18 (Paris/Callahan).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.


Motion to approve and sign timber tax warrant for Fischer, M 4 L 22, (Newton/Paris).  All in favor, motion carried.


The Town Administrator informed the Board that an error had been made in the calculation of the timber tax for Clark, M 3 L 42.  An abatement request was submitted to abate the amount that was in error. Motion to approve an abatement on timber tax for Clark, M 3 L 42, due to an error in calculation (Newton/Callahan).  All in favor, motion carried.


The Town Administrator submitted a request from Bruce Clark to abate a portion of the amount charged for white pine on his timber tax due to the difference in amounts used by the town,based on the State of NH standards, to calculate the tax and the amount Mr. Clark actually received.  Motion to deny a request for abatement from Bruce Clark on the white pine portion of the timber tax, M 3 L 42, (Newton/Paris). All in favor, motion carried and abatement denied.

Alicia and Reade Salo driveway permit.  Approved by the Road Agent. Motion to approve and sign the driveway permit for Salo, M 3 L 40, (Newton/Callahan).  All in favor, motion carried.


Intent to cut for Krook, M 4 Lots 25 & 25A.  Ken Callahan informed the Board that the ConCom had looked at the property and have no problems with the cut.  Discussion about requiring a road bond. Tim Keenan, Road Agent, did not recommend a road bond. Discussion about the number of truckloads to be removed and the distance to be driven on town roads.  There was discussion about setting a policy on when it may be appropriate to require a road bond. Motion to sign the intent to cut for Krook, M 4 Lots 25 & 25A, without requiring a road bond (Newton/Callahan).  Newton and Callahan - yes, Paris - no, motion carried 2-1.


Meeting House rental application received from the Friends of the Wapack for 10/20/18.  Motion to approve rental (Newton/Paris). All in favor, motion carried.

Tim Keenan:

  • Has been opening culverts and taking items found on Swamp Road to the dump.

  • Has the signs regarding fines for dumping ready to put up on Swamp Road.

  • Will be moving forward with paving McCoy Road.

  • Is taking care of signs that are missing, or have come down.

  • Has spoken to a few contractors regarding plowing for the winter.  The asking prices range from $70.00 to $80.00/hour with no stipends.


Ms. Callahan:

  • Spoke to the Jaffrey Town Manager regarding the perambulation of town boundaries.  Jaffrey would like to do this in October. Mr. Newton said he will walk some of the boundaries, Ms. Callahan will walk some of the boundaries.  Mr. Newton asked Ms. Callahan to obtain dates from Jaffrey.


Ms. Paris:

  • The Stone Cold property is still in the grant application process.  Peterborough is working with Jaffrey on a memorandum of understanding (MOU).  Negotiations are in process with the land owners.


Mr. Newton:

  • Julie and Scott Brown should be contacted about obtaining a permit for their "farm stand" or they should be required to remove it.

  • The Town Administrator needs to write up a notice to residents about their responsibilities to obtain information on when permits are needed.

  • Discussion about the closing of certain roads.  Discussion centered on the possibility of changing the status of Mountain Road to a Class VI.

  • Matt Craig is willing to work on the Audit Committee this year.  Ms. Harling informed the Board that she had left a message for Tim Greene of Roberts and Greene regarding a Saturday date to have one of their auditors work with the audit committee.  At this time there has been no response.


The alarm system at the Meeting House has been experiencing a "communications failure".  Ken Callahan has spoken to the alarm company about setting up a test to determine the cause of the communication failure.  Mr. Callahan will also speak to the alarm company about the call list.


Motion to adjourn (Newton/Paris).  All in favor, motion carried. Meeting adjourned at 7:14 PM.


Minutes taken by Debra Harling.  Approved on 10/02/2018.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan


material from any computer.

Tuesday, September 25, 2018

Selectmen 2018-09-04



Selectmen Meeting Minutes

September 4, 2018


Present: Carl Newton, Linda Paris, Diane Callahan


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 8/21/18 (Paris/Callahan).  All in favor, motion carried.


Intent to cut for Dustin Krook - Spring Hill Road.  The Road Agent will need to review this, the Town may need a road bond.  It was suggested that the ConCom look at this property. Mr. Newton spoke to the logger, Mr. Thayer, by telephone.  Mr. Thayer informed Mr. Newton there would be approximately 7 to 8 truckloads. Mr. Thayer will contact the Road Agent.  Ken Callahan, as ConCom member, suggested contacting a Forester for advice.


Reviewed a letter from the Jaffrey Town Manager regarding the perambulation of the town line between Jaffrey and Sharon.  The Town Administrator will send a letter asking what the intent of the perambulation is.


The Town Administrator informed the Board that she had contacted Tim Greene of Roberts & Greene about having one of their Auditors meet with the Audit Committee.  Discussion about a 3rd member for the Committee and having alternates. The T.A. will contact Rick Lusky about joining the Audit Committee. Jack Evans will be asked if he is willing to coordinate the audit.

Alicia and Reade Salo met with the Board regarding their driveway permit application for M 3 L 40.  The Salo's have 5 acres in Sharon and more acreage in New Ipswich. The New Ipswich portion is landlocked so they would access that portion through the driveway located in Sharon.  Ms. Callahan suggested that the Town Attorney be contacted regarding this request. The T.A. will contact the Attorney. No further action was taken on this application as it is incomplete at this time, the Road Agent has not signed the application, and there is no sketch of the location.


Phil Thayer, logger for Mr. Krook, came into the meeting.  Discussion with Mr. Thayer regarding best management practices in logging.  Discussion about removing the timber from the corner portion of Spring Hill Road and Mill Road.  Mr. Thayer requested the phone number for the Road Agent. Mr. Thayer also offered the contact one of the State Foresters to have the property looked at and report back to the ConCom.


Anne Booth, ComCom, updated the Board on the Burg conservation easement purchase.  Motion to approve the ConCom's share of the purchase of the proposed Burg conservation purchase in the amount of $34,642.00, with the provision that all paperwork is completed and received by the ConCom, and the conservation easement is properly recorded (Newton/Callahan).  All in favor, motion carried.

Mitch Call:

  • The FCC Challenged MF2 regarding broadband coverage for cell phones.  The rural areas of New Hampshire need to prove to the FCC that there are numerous places with poor cell phone coverage.  Mr. Call has contacted the New Hampshire Public Utilities Commission that Sharon is interested in participating in this. The town will be supplied with equipment to drive around the area and monitor coverage.


Ms. Callahan:

  • Suggested having a signup sheet at the primary elections for the "spruce up" day.  It was determined that 9/22/18 from 9 am to noon would be "spruce up" day. This day will include washing windows at the Meeting House and Brick School and cleaning the siding at the Meeting House.


Motion to adjourn (Newton/Callahn).  All in favor, motion carried. Meeting adjourned at 7:20 PM.


Minutes taken by Debra Harling.  Approved on 09/18/18.

 


___________________ ___________________ ___________________

Carl Newton                      Linda Paris Diane Callahan