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Friday, November 27, 2020

Selectmen 2020-11-03

Selectmen Minutes

November 3, 2020

Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom

Call to order by Fred Woodhouse at 5:45 pm.

Reviewed the 2020-21 winter snow plowing contract with JDK Paving.  Motion to approve the JDK Paving 2020-21 winter snow plowing contract (Backstrom/Callahan).  All in favor, motion carried.

Elizabeth Preston of Temple Road came in and asked about the internet survey.  Mr. Woodhouse explained that the Board will be reviewing the survey's in November and will discuss how to proceed.

Ken Callahan:

  • The generator will be worked on Friday, 11/6/20 by Powers Generator to get it running and service it.  We are waiting for the block heater, which will be in at the beginning of December.  Mr. Callahan has arranged it so that the town is not charged for two service calls.

The Board signed a letter to Eric Matson thanking him for his service to the town.

Mr. Woodhouse:

  • Asked the Town Clerk if she would like to have a UV light, the Town Clerk will think about it and let him know.

Meeting adjourned at 6:20 PM.

Minutes taken by Debra Harling.  Approved on 11/17/2020

Selectmen 2020-10-20

Selectmen Minutes

October 20, 2020

Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom

Call to order by Fred Woodhouse at 5:33 pm.

Motion to approve the minutes of 10/6/2020 (Woodhouse/Backstrom).  All in favor, motion carried.

Motion to approve the minutes of 10/14/2020 (Woodhouse/Backstrom).  All in favor, motion carried.

Motion to approve the manifest and payroll (Woodhouse/Backstrom).  All in favor, motion carried.

Signed the 2020 General Election Warrant for posting.

Signed the 2020 State equalization certificate.

Mr. Woodhouse, as Chair, signed the 2020 3rd Quarter 941 tax return. 

Ken Callahan:

  • Waiting for an appointment to have the generator serviced.

  • Bass Park Trustees have had the Christmas Tree planted.

Mitch Call:

  • Spoke about having draft minutes of the Planning Board available, the suggestion was made to have a notebook available in the Meeting House with draft minutes for public viewing, the draft minutes will be replaced once the PB has approved the minutes.

Carl Newton:

  • Met with JDK, working on a contract for the 2020-2021 winter season.  JDK will put two vehicles on for Sharon with 3 drivers.  The contract will run form 11/1/2020 through 3/31/2021.

  • Eric Matson will not be hired for plowing during the 2020-2021 winter season.  Mr. Matson had stated at the end of the 2019-2020 season that he was done.

  • Sandy Eneguess has all the paperwork he needs and is working on getting this paperwork completed.  The suggestion was made to appoint Mr. Newton as the Deputy Road Agent.

  • Asked about Mr. Grosbeck's containers.  Suggested sending a letter regarding removal.

Ms. Callahan:

  • Spoke to Conval regarding the student population, numbers should be sent to the Town Administrator shortly after the end of October 2020.

  • Was misquoted by the paper regarding the "gun" issue.  Mr. Woodhouse suggested any replies to the paper be made via email.

  • ZOOM meeting for the Selectmen's Advisory Committee is scheduled for Thursday, October 22, 2020.

  • Should create folders for the different departments, has received information from Pete Paris regarding the Highway Department.

Mr. Backstrom:

  • The Planning Board supplied a summary of the research for noise ordinances.  The responsibility for noise ordinances falls on the Select Board, the Planning Board is land use.  The overwhelming advice is to stay away from noise ordinances.

Mr. Woodhouse:

  • Time to reach out to Committees regarding the 2021 budgets and information for the 2020 town report.

  • Internet surveys are coming in, the Board should start reviewing these after the November 3, 2020 election.

  • COVID numbers are going up, not sure what will happen going forward.

Meeting adjourned at 6:35 PM.

Minutes taken by Debra Harling.  Approved on 11/17/2020

Selectmen 2020-10-14

Selectmen Minutes

October 14, 2020

Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom

Call to order by Fred Woodhouse at 5:00 pm.

Special meeting to vote on the hiring of a new Road Agent.

Ms. Callahan feels that Sandy Eneguess has more expertise, more professionalism, and will work better with the public.  Mr. Backstrom thought that Mr. Eneguess is the more qualified of the candidates.  Mr. Woodhouse agreed with these sentiments.

Motion to offer the Road Agent position to Sandy Eneguess (Woodhouse/Callahan).  All in favor, motion carried.  The Town Administrator will contact Carl Newton, current Road Agent, to let him know the vote.  Mr. Newton will contact Mr. Eneguess.  The Town Administrator will send a letter to Mr. Matson, the second candidate.

The Board discussed communication between the Board and questioned how to better communicate without violating RSA 91A, right-to-know requirements.

Discussion of linking items on the State of NH website to the Sharon website.  Also discussion about the process of getting minutes up to the website.  The Town Administrator will try to contact the two companies that build municipal websites to obtain quotes for the 2021 budget season.  

John Pickering asked about the roadside cutting that had occurred.  Mr. Woodhouse has spoken to Carl Newton, who had explained that the manner of roadside cutting is done for efficiency.  This area had not been cut in at least 10 years. Mr. Pickering said he is less worried about the visual impact and more concerned about the life of the trees.

Meeting adjourned at 5:57 PM.

Minutes taken by Debra Harling.  Approved on 10/20/2020

Tuesday, October 13, 2020

Selectmen 2020-10-06

Selectmen Minutes

October 6, 2020

Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom

Call to order by Fred Woodhouse at 5:50 pm.

Carl Newton:

  • Repaired sand pit door.

  • Repaired Dustin Krook's landing, Mr. Krook has agreed to pay $100.00.

  • Spoke to Dave Buxton regarding the timber cut on Swamp Road.  Mr. Buxton plans to file an intent to cut once he has spoken to Mr. DiSalvo.

  • Salt and sand are in for the winter.

  • JDK will be patching areas of Temple Road.

  • The culvert on Greenleaf Road has been taken care of.

  • Asked if the Board is going to pursue a building permit from Mr. Groesbeck regarding the trailers in the setback area that were supposed to be temporary.

Rhonda Zoch and Guy Benjamin, the new owners of 86 Temple Road, came in to file an intent to construct.  They had started a building not knowing that they were required to obtain a permit.  A completed intent to construct application was submitted.  Carl Newton, Site Inspector, stated there is no problem with the location of the building and there is no need for a site inspection.

John Pickering of Nashua Road first stated he would like to thank the Board members for their contributions and dedication to the town.  Mr. Pickering informed the Board that he has been back in town for 6 or 7 weeks and heard the tree trimming out on Nashua Road.  Mr. Pickering said that he had an arborist work on his property who looked at the work done on the side of the road and informed him those trees are going to die.  Mr. Pickering had the arborist trim the trees in an effort to save them.  Mr. Pickering asked how the decision was made to trim and how the process is determined.  The Board will need to look into this as it is in the Road Agent's venue.  Mr. Pickering requested feedback and will be at the next Board meeting.

Mitch Call:

  • Bill Joyner and Mr. Call have been looking into noise ordinances.  Mr. Call has had conversations with Cordell Johnson of the NHMA Legal Department.  Mr. Johnson informed Mr. Call that the Planning Board can only be involved in noise restrictions in certain instances.  

Motion to approve the 9/15/2020 minutes (Woodhouse/Backstrom).  All in favor, motion carried.

The Board signed the form requesting property inventory forms from the State of NH.

Motion to approve reduce the request for transfer of funds from the Highway Repair Fund to $50,000.00 (Woodhouse/Backstrom).  All in favor, motion carried.

Ms. Callahan:

  • Attended the ZOOM meeting for the Conval Selectmen's Advisory Committee.  The meeting discussed the money "laid out" for COVID expenses.  There was discussion about the changes to FEMA requirements that made these expenses invalid for reimbursement.

Meeting adjourned at 6:30 PM.

Minutes taken by Debra Harling.  Approved on 10/20/2020

Selectmen 2020-09-15

Selectmen Minutes

September 15, 2020

Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom

Call to order by Fred Woodhouse at 5:31 pm.

Chief Guinard of the Peterborough Police Department spoke about the disappearance of political signs.  Chief Guinard stated that this is not unique to Sharon, it is happening all over and is not unusual during political campaigns.  The Chief gave the following suggestions:  put in a lighted area; bring the sign in at night; use a sharpie to put a unique mark on the sign so it could be returned if the Police find it.  The Chief informed those in attendance that he has officers on 24/7 so if a sign is taken residents can call the Police and report it.  He has asked officers to increase patrols.  The Police also have picked up signs that have been abandoned, this is where the unique mark can help get the sign returned.  Chief Guinard explained that this is a misdemeanor crime and is usually committed by teenagers.

Carl Newton:

  • There are two applicants for the Road Agent position with a possible additional inquiry.  Mr. Woodhouse asked for resumes or information on both applicants.  Mr. Newton suggested setting up interviews, the Board will review the Road Agent job description.  Rory Goff stated that the applicants should also provide references.  Ms. Callahan asked if each of the applicants have the right equipment to do the job, Mr. Newton answered in the affirmative.

Jim Martens asked to be recognized and spoke about hearing shooting, then asked if there is anything that can be done to provide relief.  This started a discussion with Rory Goff, Gina Goff, Beth Fernald, Karen Shea Dufrense all commenting on the amount of gun fire they hear and statements such as "living in a war zone", unnerving and obtrusive", "afraid to walk on their property".  Mr. Martens suggested that the Board send out a town wide letter explaining how upsetting this gun fire is to some residents.  Mr. Woodhouse suggested that people speak to their neighbors.  The question was asked about what the Board could do to limit the amount of shooting  Mr. Woodhouse stated he wasn't sure what the Board could do as it is legal to shoot on one's own property.  Someone in the audience made a suggestion that the Board build on the idea of sending a letter out explaining the impact of shooting on neighbors.  Mr. Backstrom asked for suggestions from the people attending since this is a legal activity.  Ms. Callahan suggested that if people are concerned that they call the Police and request the Police check things out.  Ms. Callahan has spoken to the Police and the biggest issue for them is being in town when any shooting does occur so that they can determine where the shots are coming from, the Police are able to investigate for safety issues.

Motion to approve the 9/1/2020 minutes (Woodhouse/Backstrom).  All in favor, motion carried.

Motion to approve the payroll and maifest(Backstrom/Woodhouse).  All in favor, motion carried.

Motion to approve the request for transfer of funds from the Highway Repair Fund for the cost of paving Nashua Road (Callahan/Woodhouse).  All in favor, motion carried.

The Town Administrator asked about selling zoning ordinance booklets, the cost of printing was $17.55/booklet.  Ms. Harling would like to purchase notebooks to put these booklets in and sell them for $20.00, this amount would cover the cost of the printing and the notebooks.  The Board approved this idea.

Mr. Backstrom:

  • Asked what would constitute a negative sign and showed the Board a picture of a sign that had been erected recently.  The Board felt that this sign did constitute a negative sign but may be considered political as well.

The Board was informed that the broadband survey has been sent out as on the googlegroups, the Town Administrator is waiting for labels to send out the mailings.

Meeting adjourned at 6:39 PM.

Minutes taken by Debra Harling.  Approved on 10/06/2020

Selectmen 2020-09-01

Selectmen Minutes

September 1, 2020

Present:  Fred Woodhouse, Diane Callahan, Gary Backstrom

Call to order by Fred Woodhouse at 5:36 pm.

The Town Administrator gave an update on the Elections Grant - the paperwork has been submitted, but we need to determine if the Town is registered with the website.

Motion to approve the 8/18/2020 minutes (Woodhouse/Backstrom).  All in favor, motion carried.

Motion to approve the 8/24/2020 minutes (Woodhouse/Callahan).  All in favor, motion carried.

Reviewed a plan for a shed for Carl Adams, 431 Rte 123, M 3 L 2,  all setbacks are met.

Mr. Backstrom:

  • Received an email from Jack Ogren about tree branches obstructing the stop sign on Greenleaf Road.  Mr. Backstrom will contact the Road Agent.

Ms. Callahan:

  • Discussion about internet needs for families with school age children who need to do remote learning.  A question will be added to the internet questionnaire asking about adequate internet service for remote learning.  Mr. Woodhouse stated that the school district has given out hotspots.  Ken Callahan offered to open and close the Meeting House if it is determined that there is a need.

Nathan Rautiola, 293 Nashua Road, requested that the Board sign for an "as built" septic system.  There were no changes to any setbacks, the leach field was rotated 90 degrees.  After review of the revised plans Mr. Woodhouse signed the form for the State of NH.  The Board signed the revised plans.

The 9/15/2020 Select Board meeting will be held in the Old School House.

The Board determined that the broadband survey will be sent out as a mass mailing, and go out as an email blast.

Mr. Backstrom:

  • The Planning Board is going to review the zoning ordinance.  Mitch Call is having the ordinance printed out for the members to review.  There was discussion about making sure the version on the website is the same as the printed version.

Ms. Callahan:

  • Informed the Board that she had received a complaint that not everyone was wearing a mask at the 8/18/2020 meeting.  Mr. Backstrom and Mr. Woodhouse pointed out that there was distancing.

Meeting adjourned at 6:33 PM.

Minutes taken by Debra Harling.  Approved on 09/15/2020

Friday, October 2, 2020

Selectmen 2020-08-24

Selectmen Minutes

August 24, 2020

Present:  Diane Callahan, Gary Backstrom, Fred Woodhouse via speaker phone

Call to order by Gary Backstrom at 4:30 pm.

Mr. Woodhouse indicated that he was the only one in the room.

Mr. Backstrom stated that this is a special meeting to accept a grant from the Secretary of State's office under the Federal CARES Act for the election.

Motion to accept up to $1,109.23 and to expend up to $1,331.08 under the Federal CARES Act for the election grant pursuant to RSA 21-P:43 (Woodhouse/Callahan).  Voice vote: Backstrom - yes, Callahan - yes, Woodhouse - yes, motion carried.

Motion to authorize Debra Harling, Town Administrator as the signing authority for the Federal CARES Act for the election grant (Backstrom/Callahan).  Voice vote: Backstrom - yes, Callahan - yes, Woodhouse - yes, motion carried.


Meeting adjourned at 4:36 PM.

Minutes taken by Debra Harling.  Approved on 09/01/2020