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Tuesday, September 10, 2019

Draft Selectmen 2019-09-03



Draft Selectmen Minutes

September 3, 2019


Present: Diane Callahan, Fred Woodhouse


Meeting called to order at 5:30 PM by Diane Callahan


Mark Stetson of Avitar informed the Board that the revaluation has been completed and submitted the methodology handbook.  New tax cards were also submitted. The new assessments are up about 8.3%. There were 15 sales to use in the analysis in this 5 year period, about twice as many as the last update period.  Mr. Stetson explained how the State uses equalization ratios. Mr. Stetson submitted the 2019 MS-1 Valuation form to the Board. Motion to approve and sign the MS-1 (Callahan/Woodhouse). All in favor, motion carried.


Motion to approve the 8/20/19 minutes (Callahan/Woodhouse).  All in favor, motion carried.


Discussion of the 8/20/19 minutes.  Ms. Callahan suggested a 2-part check for building placement by the Site Inspector.


The Board signed Land Use Change Tax Warrants for the following:  Riley, M 7 L19; Groesbeck, M 6 L 13; D. Krook, M4 L 25A.


Tammy Burns, owns property on Temple Road, and is trying to sell.  She needs to know the distance between her well and the septic. Records were found indicating the distance and copies were given to Ms. Burns.


The Town Administrator reviewed information received from the Registry of Deeds regarding a new program the town can sign up for.  The Board determined that the town does not need to access this program at this time.


Belinda Backstrom is resigning as the Welfare Officer, as new Welfare Officer will need to be appointed.


Carl Newton:

  • Salt shed has been repaired.

  • Road side trimming will be started soon.

  • Paving on Spring Hill Road is scheduled for 9/4/19.

  • Pete Paris and Mr. Newton will be cleaning the Highway shed.

  • Mr. Newton asked the Board to consider approving Pete Paris as the Deputy Road Agent and to try to find $800 to $1,000 to pay him for his services.

  • Discussion about liability insurance for Mr. Newton and sub-contractors to plow the town roads during snow storms.  Ms. Callahan has spoken to Primex and some commercial insurance agents. The town needs to determine how to make sure that the snow plowing contractors are covered by the proper insurance.  Mr. Newton is trying to sign up contractors and the insurance is a major issue.


Ken Callahan:

  • The ConCom met and will be contacting "Beaver Deceivers" to look at sites and discuss options.  The ConCom will bring the information forward to the Road Agent.

  • The bridge forum will be at the 9/17/19 meeting at 5:30 pm, regular business will begin immediately following.  Ken will put the sign out.

  • The Willard-Bass Park Trustees would like the town to continue looking into the ownership of the park.  Ken has spoken to Eversource and a meter and light can be installed on the municipal pole. There is a monthly fee for the meter, but the electricity could be turned off when not needed.

  • Ken gave the Board a synopsis of town roads.


Mitch Call;

  • A suggestion has come from the ConCom to put a question on forms asking if the property is in current use,


Ms. Callahan asked if the town was interested in accepting folding chairs from the Sharon Arts Center.  Motion to accept chairs from the Sharon Arts Center (Callahan/Woodhouse). All in favor, motion carried.


Mr. Woodhouse:

  • There is a meeting scheduled for Wednesday, September 18, 2019 at 7:30 pm at the Lucy Hurling Theatre at Conval regarding broadband for the municipalities in the Conval District.


Meeting adjourned at 7:23 PM.


Minutes taken by Debra Harling.  Approved on _____________.


Tuesday, September 3, 2019

Selectmen 2019-08-20




Selectmen Minutes
August 20, 2019

Present: Marc LaPlante, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:31 PM by Marc LaPlante

Motion to approve the 7/16/19 minutes (LaPlante/Callahan).  All in favor, motion carried.

Motion to approve the payroll and manifest (LaPlante/Callahan).  All in favor, motion carried.

The Town Administrator informed the Board that information has been sent to Keith Pike of TD Bank as part of the process of researching a new bank.

Mark Stetson of Avitar would like to meet with the Board at the 9/3/19 meeting.

Reade Salo met with the Board to discuss his new house located on Nashua Road, Map 3 Lot 40.  This lot is located in both Sharon and New Ipswich. The house was shifted by the contractor to fit better on the land.  The house now encroaches on the 50 foot setback from the New Ipswich line. This does not create a problem as long as Mr. Salo owns the entire lot.  If Mr. Salo were to divide the New Ipswich portion off of the Sharon portion this could create a problem. It was suggested that Mr. Salo have this information added to the deed.  Mr. Salo requested approval of an "as built" septic system, the State of NH is requiring this because the angle of the structure was changed. Motion to approve the "as built" septic notification (LaPlante/Woodhouse).  All in favor, motion carried.

The Board reviewed invoices for the removal of beavers, these will be paid in September.  Ken Callahan stated that the Conservation Commission will be discussing the possibility of purchasing "beaver retrievers".  The ConCom would work with the Road Agent regarding this.

Mitch Call:
  • Spoke about the town picnic scheduled for Sunday, 8/25/19.  Mr. Call suggested that one of the Board members speak about the Sharon Arts Center.


Ken Callahan:
  • Asked about the deed research for the park.  Jack from Total Notice will be contacted and asked to research this deed.

Bruce Matthews asked the Road Agent if the jersey barriers could be removed from McCoy Road.  Mr. Newton will look into this.

Carl Newton:
  • Submitted insurance information.
  • Mill Road has been worked on, finished getting rid of the beaver dam.
  • Keenan pulled out the beaver dam at Spring Hill Road.
  • Fixed potholes on Nashua Road and Spring Hill Road.
  • On schedule to pave Spring Hill Road, cost will be approximately $50,000.
  • Poured 11 yards of concrete on McCoy Road to repair the bridge abutments.
  • Spoke about the fines to Groesbeck for non-compliance with zoning.  Not sure what Attorney Kinyon meant about not pursuing this. There was also discussion about the phrase painted on some building materials at the Groesbeck property.  Mr. LaPlante suggested leaving this issue alone.
  • The sand shed needs to be fixed.
  • Forum on bridges, update on the status of town bridges at the September 17 meeting.

Ms. Callahan:
  • The Board should not "reply all" when responding to emails.
  • The Sharon Arts Center has offered to donate folding chairs to the town.  Will obtain a chair so the Board can decide if they would like to accept this donation.
  • Has spoken to Meghan Cahill about the Board.  Mr. LaPlante suggested that the Board keep putting information out to the residents regarding the positions that need to be filled.

Mr. LaPlante:
  • Suggested that positions that will be open should be advertised on the website and sent out via the googlegroups email.
  • Asked that the town continue to support maintenance on the old school house during the budget process.

Meeting adjourned at 6:50 PM.

Minutes taken by Debra Harling.  Approved on 09/03/2019.

Tuesday, August 20, 2019

Selectmen 2019-07-16




Selectmen Minutes
July 16 2019

Present: Marc LaPlante, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:30 PM by Ms. Callahan

Mr. LaPlante was appointed to the Select Board at the June 18, 2019 meeting, effective July 1, 2019.  Mr. LaPlante took the oath of office for Select Board. Motion to appoint Marc LaPlante as Chair of the Select Board (Callahan/Woodhouse).  Callahan and Woodhouse in favor, LaPlante recused, motion carried.

Carl Newton was appointed as Road Agent at the June 18, 2019 meeting, effective July 1, 2019.  Mr. Newton took the oath of office for Road Agent. The contract for Road Agent was signed by Mr. Newton and the Select Board.

Motion to approve the minutes of 6/27/2019 (Callahan/Woodhouse).  Callahan and Woodhouse in favor, LaPlante recused, motion carried.

Motion to approve the minutes of 6/18/2019 (Callahan/Woodhouse).  Callahan and Woodhouse in favor, LaPlante recused, motion carried.

Motion to approve the manifest and payroll (Callahan/Woodhouse).  All in favor, motion carried.

Motion to re-appoint Kenneth Callahan as Fire Warden, Francis Guptil and Peter Paris as Deputy Fire Wardens for 2020 (Callahan/Woodhouse).  All in favor, motion carried.

Mr. LaPlante signed the 2019 second quarter 941 payroll tax return.

Ken Callahan:
  • The Archive Committee is re-doing the town tax map.  The number of acres has been added to the lots, current use land has been marked, and the names of brooks and streams have been added.  The map is as up to date as possible at this time. Discussion about which line item should cover the cost of copies. Mr. LaPlante suggested having 20 copies made.  Motion to approve $100.00 for tax maps (Woodhouse/Callahan). All in favor, motion carried.
The Willard Bass Park Trustees submitted a proposal to look into the actual ownership of the park and for the town to form a "Parks Department".  The Trustees asked the Board to consider this proposal. Discussion about the ownership of the park based on the wording of the deed. This will need to be researched.

Nathan Rautiola came in with a driveway permit application and notice of intent to construct.  Motion to approve the driveway permit for M 3 L 41 - Rautiola (Callahan/Woodhouse). All in favor, motion carried.  The permit application was signed and a check for the $75.00 fee was paid. Motion to accept the building permit, subject to state septic approval, site inspector approval, and no changes to the footprint (Woodhouse/Callahan).  All in favor, motion carried.

Discussion about signs - temporary signs are allowed if a contractor is doing work on a property.  There are a number of signs that need to be removed.

Discussion about the Browns - they need to fill out an application for a "home business" to sell eggs.  A letter will be sent requesting that they attend a meeting.

Mr. Newton:
  • The beaver dams on Mill Road have been broken up.  Swamp Road is getting higher. The "Beaver Guy" (Anton) showed up and they met with Fish & Game.  The officers informed them that the beaver population is increasing, houses and roads need to be protected.  The dams need to be broken and the beavers removed.
  • Paving Spring Hill Road from the bridge to the Jaffrey town line.  Ditching has been done, and holes have been patched.
  • Work has been done in the cemetery.
  • Letters need to be sent to Ann Fisher and Dustin Krook regarding stone walls.
  • Gary Kinyon has been on vacation, he should be contacting the town soon regarding the Groesbeck issue.

Mr. Woodhouse:
  • The School Board has talked about putting a warrant article out for high speed internet.  The towns would be responsible for the cost of this.
  • Checked radio reception, there are areas where reception is choppy.

Mitch Call:
  • The Kazanoviczs received approval for solar panels.  They will be installing four, but may go up to eight.
  • Received a phone call from Ann Willette, attorney for New England College regarding the Sharon Arts Center.  Mr. Call informed her that this is a non-conforming use with an area less than the minimum requirents.
Mr. LaPlante:
  • Will be fulfilling Mr. Newton's term to March 2020, and will not run at that time.  The town needs to get people to fill various offices.

Meeting adjourned at 7:26 PM.

Minutes taken by Debra Harling.  Approved on 08/20/2019.

Tuesday, July 23, 2019

Selectmen 2019-06-27

Selectmen Minutes

June 27, 2019


Present: Carl Newton, Diane Callahan, Fred Woodhouse


Meeting called to order at 4:00 PM by Mr. Newton.


Reviewed the settlement agreement for the Eversource abatement.  Motion to accept the settlement agreement (Newton/Callahan). All in favor, motion carried.


Motion to approve the manifest in payment of the Eversource settlement (Newton/Woodhouse).  All in favor, motion carried.


Mr. Newton gave the Board a list of current items that need to be completed during the coming year.



Meeting adjourned at 4:25 PM.


Minutes taken by Debra Harling.  Approved on 07/16/2019.


Tuesday, June 25, 2019

Selectmen 2019-06-18




Selectmen Minutes
June 18, 2019

Present: Carl Newton, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:30 PM by Mr. Newton.

Move to approve the minutes of 6/4/2019 (Callahan/Woodhouse).  All in favor, motion carried.

Motion to approve the manifest and payroll (Newton/Callahan).  All in favor, motion carried.

Tim Keenan:
  • Submitted his resignation effective June 30, 2019.  Motion to accept Mr. Keenan's resignation as Road Agent (Newton/Woodhouse).  All in favor, motion carried.
  • Swamp Road has been graveled.
  • Mountain Road was looked at and some work has been done there.
  • Received a call from Chief Guinard about Spring Hill Road and Hill Road, after Mr. Keenan explained there has been an issue with the bridges it was agreed that the Police will keep an eye on truck traffic.
  • Mr. Keenan gave the Board information on the State of NH-RSAs after questions about weight limits.  The RSAs give the Select Board the authority to set weight limits on bridges.

Juliana Kazanovicz informed that Board that they are trying to install solar panels on the ground.  Ms. Kazanovicz presented a map indicating the placement of the solar panels. Four panels are planned at this time with the addition of more panels in the future.  Ms. Kazanovicz needs a letter that the solar panels are allowed per the zoning. Mitch Call, Planning Board Chair, informed Ms. Kazanovicz that she will need to make an application to the Planning Board.

Marc LaPlante showed the Board the indian pump that had been donated by the town to the Red Knights.  The indian pump has been refurbished and painted, it will be raffled or auctioned off at the Red Knights international convention on the 4th Saturday of August, 2019 to benefit the Veteran's Cemetery.

Mr. Newton:
  • Mr. Groesbeck did not appeal the ZBA decision.  Mr. Newton has contacted Gary Kinyon to find out how to proceed.
  • Fred Woodhouse has volunteered to take Mr. Newton's place as the Sharon representative to the Conval Selectmen's Advisory Committee.
  • Dustin Krook's foundation is in on M 3 L 25A and appears to be in the correct spot.
  • Submitted a letter of resignation from the Select Board effective 6/30/2019.  Motion to accept Carl Newton's resignation from the Select Board (Callahan/Woodhouse).  Callahan and Woodhouse - yea; Newton recused himself, motion caried.
  • Spoke about Drury Lane which is closed subject to gates and bars (Class VI road), but should be accessible to emergency vehicles.  
  • Informed the Board that the flagger certification training has been completed.

Ms. Callahan:
  • Reviewed items from the Municipal Association calendar that should be done at this time.
  • Asked about the dogs list that should be submitted by the Town Clerk.  The Town Administrator will speak to Wendy Drouin about completing this list.

The Board signed the application for forest land reimbursement from the State of NH.

Motion to approve warrant article transfers to the trust funds (Newton/Woodhouse).  All in favor, motion carried.

The Town Administrator reviewed the budget vs actual reports through 6/18/19.  The legal and welfare lines are over budget.

The Board discussed the need to find a site inspector.  Mr. Newton will speak to the gentleman from Peterborough again.  Mr. Newton is willing to do this job for the present time. Motion to appoint Carl Newton as site inspector (Woodhouse/Callahan).  Callahan and Woodhouse - yea, Newton recused himself, motion carried.

Motion to appoint Carl Newton as Road Agent effective 7/1/19 (Callahan/Woodhouse).  Callahan and Woodhouse - yea, Newton recused himself, motion carried.

Motion to appoint Marc LaPlante as Selectman effective 7/1/19 to the March 2020 election (Newton/Callahan).  All in favor, motion carried.

The Board set the summer schedule for meetings on 7/16/19 and 8/20/19, with the August meeting being held in the Old School House.  Mr. Newton suggested holding a forum about bridges in September.

Ken Callahan informed the Board that Mr. Newton had made a new gate for the McCoy Road Cemetery, stated that this gate has been installed and looks really good.

Marjorie Hobbs spoke to the Board and informed them that one of her children will be moving to her house on a temporary basis.  The child would like to have a storage pod. The Board asked Mrs. Hobbs some questions and determined that this would be a temporary structure and would be permissible as a temporary structure.  There was a request for this pod to be put out of sight from the neighbors and the road.

Meeting adjourned at 6:39 PM.

Minutes taken by Debra Harling.  Approved on 07/16/2019.

Friday, June 7, 2019

Selectmen 2019-06-04




Selectmen Minutes
June 4, 2019

Present: Carl Newton, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:30 PM by Mr. Newton.

Discussion about changing banks from Bar Harbor.  The Town Administrator has spoken to Keith Pike of TD Bank and will forward the information he has requested.

Discussion about who should accept tax payments, and how to get these to the Tax Collector.  A large envelope will be left on the Tax Collector's desk and tax payments should be put into this for the Tax Collector to pick up.

Motion to approve the 5/21/2019 minutes (Newton/Callahan).  All in favor, motion carried.

Motion to approve the tax abatement for San-Ken Homes as requested by the Tax Collector on 6/4/2019 (Newton/Callahan).  All in favor, motion carried.

Dustin Krook came in regarding his building permit for Spring Hill Road, Map 04 Lot 25A.  Septic approval has been received from the State of NH. Motion to approve the site plan, with the provision that the stakes are not moved (Newton/Callahan).  All in favor, motion carried. Mr. Krook supplied check #302 in the amount of $75.00 for the building permit fee.

Motion to approve and sign the yield tax warrant for Marlo Herrick on the Annett State Forest cut (Newton/Woodhouse).  All in favor, motion carried.

Discussion of dates for the Flagger Certification class.  The best date for all in June 13, 2019 at 9:00 am. Carl Newton, Fred Woodhouse, Ken Callahan will be in attendance.  Marc LaPlante will try to attend, and Peter Paris will be contacted to see if he would be interested in attending. The towns of Wilton and Temple would like to send people.  Jaffrey and Peterborough will be contacted to see if they would like to have people attend. The Town Administrator will contact Primex to confirm the date and time.

Mr, Newton and Ken Callahan will meet on 6/6/2019 at 8:30 am to work on the cemetery gate.

Ms. Callahan:
  • Updated the Board on what is happening in the Town Clerk's office.  Wendy Drouin will cover Town Clerk hours for the month of June 2019.
  • Asked for an update on the Groesbeck zoning issue.  Mr. Newton explained that Mr. Groesbeck has until Thursday, June 13, 2019 to appeal the ZBA decision.

Mr. Newton:
  • Is working on the home business and home occupancy list.  These lists need to be discussed and updated.
  • The Town Administrator will need to compose a letter to Anne Fischer regarding the stone wall that was dismantled during the timber cut on her property.
  • The Town Administrator will need to contact Tracy Craig regarding her offer to work on the town website.
  • Suggested holding another bridge forum, Mr. Newton and Mr. Paris will help with this forum.  Suggested date of July 16, 2019.
  • No information on the Eversource abatement appeal.
  • Suggested that all future intents to cut be reviewed by the Road Agent before being presented to the Select Board.  Loggers will need to obtain a temporary driveway permit.
  • Peterborough has obtained a federal grant for the water project on the Coldstone property.
  • Informed the Board that the Conval Selectmen's Advisory Committee meets the 3rd Thursday of each month at 7:30 pm

Meeting adjourned at 6:30 PM.

Minutes taken by Debra Harling.  Approved on 06/18/2019.

Tuesday, May 28, 2019

Selectmen 2019-05-21




Selectmen Minutes
May 21, 2019

Present: Carl Newton, Diane Callahan, Fred Woodhouse

Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the 5/7/19 minutes (Callahan/Woodhouse).  All in favor, motion carried

Motion to approve the payroll and manifest (Newton/Callahan).  All in favor, motion carried.

Yield tax warrant signed for DiSalvo, M 7 L 21, and Raffaele, M3 L 35B.

2019 1st property tax warrant.

Tim Keenan:
  • Cross Road has been graded.
  • Swamp Road and South Road are scheduled to be graded.
  • Mr. Keenan's last day as Road Agent will be June 30, 2019

Dustin Krook came in to discuss construction of a house on M 4 Lot 25A.  The Board reviewed plans submitted and informed.Mr. Krook that a site plan with the correct placement of the house, and correct setbacks is needed.  The septic approval from the State of NH-DES is also needed.

Mr. Woodhouse:
  • Spoke to the Board about the State of NH Code Red System.  This is similar to a reverse 911 system and is for both emergency and non-emergency notifications.  Residents are able to elect notifications, which can be voice, email, or text. Mr. Woodhouse will forward the information to the other Board members.

Mr. Newton:
  • Reviewed a letter he has composed to be sent to residents about situations that might need to be remedied.  There was a discussion about residents knowledge of requirements for cutting timber, repairing stone walls, and other zoning requirements.
  • The Board agreed to add a list of permits required to the annual report, which will include a list of items property owners need to contact the Select Board about.
  • The Board discussed Home Businesses and Home Occupations.  These two lists need to be updated.


Meeting adjourned at 7:12 PM.

Minutes taken by Debra Harling.  Approved on 06-04-2019.