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Tuesday, December 26, 2017

Selectmen 2017-12-08




Selectmen Meeting Minutes
December 8 2017

Present: Carl Newton, Donald T. O'Brien, Linda Paris
Also present: Tim Keenan, Road Agent and members of the Public

Meeting called to order at 1:00 PM by Mr. Newton on site at the Krook property, M 4 Lots 25-1 and 25-2

This meeting is a site visit to review the proposed placement of a driveway for M 4 L 25-1.  Mr. Keenan marked the proposed entrance to the driveway which is on the North East side of Spring Hill Road.  The northerly sight distance is not a problem at the proposed placement.  It was determined that there is no safe sight line in the southerly direction.  Sight distance for the side of the road is lost at 130'.  Sight distance from the center of the road is lost at 173'.

Discussion with the Road Agent regarding a curb cut further south.  A curb cut would require excavation of the embankment and removal of the stone wall.  The Board will need to speak to the Town Attorney before taking any further action.

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 1:22 PM.

Minutes taken by Debra Harling.  Approved on 12/19/17.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Selectmen 2017-12-05




Selectmen Meeting Minutes
December 5, 2017

Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton

Motion to accept the 11/21/17 minutes (Paris/O'Brien).  All in favor, motion carried.

Jeff Paquin, representing Dustin Krook, met with the Board to discuss the denial of a driveway permit for Map 4 Lot 25-1.  Mr. Paquin stated that the Planning Board had approved the subdivision, the Road Agent approved the driveway for Lot 25-2 and had denied the driveway for Lot 25-1.  Mr. Paquin asked about the standards and Mr. Newton informed him that the town requires a 250' sight distance for backroads.  Mr. Paquin stated the ASHTO standard is 140'.  Discussion about Spring Hill Road, there is a 5°bend in the road coming up a hill.  Mr. Paquin stated that moving the driveway would require a change in the grade and removing a stone wall and suggested a mirror on the utility pole across the street.  Ms. Paris would like to have a site walk before commenting, Mr. O'Brien agreed.  Mr. Newton stated that the Board of Selectmen is responsible for safety and thought that the Board should speak to the Town Attorney.  It was agreed that Mr. Newton will speak to the Town Attorney and then set up a site walk with the Road Agent and other Board members.

Mitch Call:
  • The Planning Board Hearing for conditional permits for existing ADUs is scheduled for December 12, 2017.  Six applications out of 10 have been received.
  • Mr. Call, Mr. O'Brien, and Dawn Toumala conducted a walk around the perimeter of the San-Ken gravel pit.

Carl Newton:
  • McCoy Road is open.
  • Mr. Newton purchased some culverts from the town.
  • A generator was purchased for the highway shed so that the doors can be operated during power outages.

Motion to enter non-public session under RSA 91-A:3, II(b) at 6:08 pm (Newton/Paris).  Roll call vote all in favor, motion carried.  Motion to leave non-public session at 6:38 pm (Newton/O'Brien).  All in favor, motion carried.  Public session reconvened at 6:68 pm.

Carl Newton:
  • Asked the Board to approve the letter to Mr. DiSalvo regarding Swamp Road, the Board approved and the letter will be mailed.
  • Mr. Newton as written up a job description for a "handyman" with a suggested cost of $125.00/month.  Mr. Newton would like the Board to discuss this suggestion at the next meeting.

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:35 PM.

Minutes taken by Debra Harling.  Approved on 12/19/17.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Thursday, December 7, 2017

Selectmen 2017-11-21



Selectmen Meeting Minutes

November 21, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 5:00 PM by Mr. Newton


Motion to accept the 11/7/17 and 11/16/17 minutes (Newton/Paris).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/Paris).  All in favor, motion carried.


Signed the 2017 second property tax warrant.


Discussion about the Sharon Arts Center tax exempt status.  Ms. Harling will contact them regarding the required forms.  The PILOT for 2017 will be $1,500.00.


Signed a one year contract with Tim Keenan to continue as Road Agent, all terms remained the same as 2016.  Mr. Keenan took the oath of office.


McCoy Road bridge and road project:  Matthewson contacted the Road Agent to obtain a scope of work.  The Matthewson bid is for $9,850.00 and does not include changing the culvert or installation of additional culverts.  The Keenan Equipment bid is $13,790.00, this includes changing the culvert which the Board thinks should be done.  Motion to accept the Keenan Equipment bid of $7,490.00, with Tom Keenan doing the work (O'Brien/Newton).  All in favor, motion carried.


Michael Faucher met with the Board to discuss the property at 8 Jarmany Hill Road.  Mr. Faucher purchased the property which contains two tracts.  Mr. Faucher spoke about the town merging the tracts into one lot and is requesting that the lots be "unmerged" as he would like to sell the larger 12.6 acre tract.  After discussion it was determined that the house is located on the smaller lot, which is 4.75 acres.  The house being located on this tract creates a "pre-existing" lot of record.  Motion to un-merge the lots at 8 Jarmany Hill Road, the smaller 4.75 acre tract staying with the house (Newton/O'Brien).  All in favor, motion carried.  Avitar will be informed of this for assessing purposes.


Mitch Call:

  • Walk on the San-Ken property to review the gravel pit is scheduled for 12/2/17.


Ken Callahan:

  • Charges on the Conservation Fund and Forest Fund are being addressed.

  • Tree lighting is scheduled for 12/3/17.  Mr. Callahan asked permission to contact Eversource about adding an outlet to the street light, permission granted.

  • Mr. Callahan requested that the town letterhead be forwarded to him via email.  Ms. Harling will do this.  Mr. Call asked for this also.

  • Mr. Callahan suggested a warrant article in 2018 to help fund the Peterborough Food Pantry.  There are some citizens from Sharon being served.  The Board approved the request.

  • Mr. Callahan is going to write up the rules regarding outside burning to be put on the website.

Carl Newton:

  • Mr. Newton has spoken to the Attorney regarding the Krook subdivision.  Stone walls cannot be removed without town and abutter permission, excavation cannot be done without town permission, some trees may be cut depending on the diameter.  The ZBA may request a soil scientist to review wetlands because the Planning Board did not request one.

  • Eric Mattson did not appear at this meeting, the Board will need to meet with him at the 12/5/17 meeting to discuss a snow plowing contract.  If there is a need for snow plowing before that date both Tom Keenan and Tim Keenan will plow for a small storm.


Linda Paris:

  • Suggested people start thinking about town offices, will need people to run to fill positions.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:35 PM.


Minutes taken by Debra Harling.  Approved on 12/5/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Tuesday, November 28, 2017

Selectmen 2017-11-16



Selectmen Meeting Minutes

November 16, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 12:35 PM by Mr. Newton


Discussion of the 2017 tax rate set by the State of NH-DRA at $22.14/M.  Discussion about the using fund balance to reduce the tax rate.  Motion to use $65,000, or an amount that will keep the tax rate close to the 2016 tax rate of $20.92/M (Newton/Paris).  All in favor, motion carried.


The Board asked the Town Administrator to have the Road Agent contract and the plowing subcontractor contract available for the Tuesday, 11/21/17, meeting.


Discussion about M 03 L 044, there is a question about whether there are two tracts or two separate deeds for this property.  More research is needed.


Discussion about tax bills, the Tax Collector will be available to print bills on 11/20, 11/21, 11/22, 11/27 and 11/28.


Diane Callahan:

  • The Audit Committee is working on the 2016 review.  Due to the number of new people in positions the Audit Committee would like to investigate creating a template for the work that needs to be.


Discussion about the land use change tax owed by San-Ken, the Tax Collector informed the Board that she can lien this when she does the tax lien in 2018.


Discussion about the ad for bids on the McCoy Road bridge area, there was no date for submission.  It was agreed that no bids will be accepted after 11/22/17.


Discussion about an invoice received from Eric Mattson.  The contract with Mattson expired 4/15/17.  This issue will be discussed at the 11/21/17 meeting.


Discussion about the Krook subdivision and the 11/16/17 ZBA hearing for a variance.  Avitar Associates will need to review the subdivision map to make changes to the property information which will be effective for 4/1/18.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 1:47 PM.


Minutes taken by Debra Harling.  Approved on 11/21/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2017-11-07



Selectmen Meeting Minutes

November 7, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton


Motion to approve the 10/17/17 and 11/2/17 minutes (Paris/O'Brien).  All in favor, motion carried.


Deb Harling

  • Provided information on "Clerkworks", a new program for the Town Clerk.

  • Updated the Board on the preliminary damage assessment sent to HSEM.

  • Updated the Board on the DiSalvo timber cut - no response regarding the posting of a road bond.

  • Reviewed Avitar Associates preliminary sales assessment ratio.  Motion to approve the preliminary sales assessment ratio (Newton/O'Brien).  All in favor, motion carried.

  • Informed the Board of a $200.00 donation to the cemetery fund from Ann Taylor.

  • Informed the Board of the NHMA annual meeting.


Gisele Hakala asked the Board for information on Map 01 Lot 006.  The land is for sale and the map states "not a building lot".  

Completion and electronic submission to HSEM of the preliminary damage assessment form.

Francis Gupital, an abutter, explained what the property is like.


Francis Gupital

  • Had pictures of a water truck that attempted to go down McCoy Road.  Mr. Gupital obtained the license plate number.  The Board suggested that he inform the Peterborough Police.  Discussion about changing the signs as the road is not closed to residents, the bridge is out.

  • Mr. Gupital told the Board he has been dealing with the bus company about the school bus route.  He asked for information on how many children are using the bus.  Mr. Newton explained due to privacy laws the Board cannot obtain this information.  Mr. Gupital will contact the school district as the Board cannot help with the bus route.

Ken Callahan

  • The Forest Fund and Conservation Fund are being charged $5.00/month by the bank for inactivity.  Mr. Callahan will speak to the Treasurer and try to work with the bank to determine how to avoid these charges.

  • Rick Lusky created a map of the Jarmany Hill Road cemetery.


Mitch Call

  • Informed the Board that the Friends of the Wapack had met at the Meeting House and requested permission for possible future meetings at the Meeting House.  The Friends of the Wapack generally meet on Thursdays nights.  The Board approved as long as there is no interference with town committees.

  • The Friends of the Wapack voted to make a $100.00 donation to the town.\

  • Update on ADU's - 10 property owners with "grandfathered" ADUs were sent applications 5 have been returned and Mr. Call has inspected them.  Mr. Call suggested contacting the town attorney regarding the other 5, these ADUs are grandfathered but need approval under the new zoning.  The Board suggested sending out letter registered mail.

  • Attended a meeting regarding the Route 101 Corridor because he is interested in the Route 123 and Route 101 intersection.  No changes to this intersection are currently in the 10 year State plan.

  • Spoke to Tim Grosbeck regarding the septic design for his property.  Mr. Grosbeck would not sign off on the plan.  Mr. Newton phoned Mr. Grosbeck regarding this and was informed that the plan does not certify that the septic is 100' from a wetland.


The Board received a phone call from the new owner of Map 03 Lot 044 who stated that there are two deeds to this property and he wants them separated.  The owner is planning on attending the next Board meeting.


Linda Paris

  • No recent payment received from Eric Mattson on his tax lien.

  • The contract with Tim Keenan, Road Agent, needs to be renewed.

  • Asked about getting other board minutes on the website.

  • Asked about the 2017 invoice from the Peterborough Library, this has been received.

  • Spoke about the disclaimer at the bottom of the "googlegroups" email.  Mr. Bowles name should be removed.

  • Suggested notifying the Chairs of the Boards and Committees about getting ready for the town report.




Carl Newton

  • Informed the Board that Swamp Road as a washout of about 800' to 1000'

  • Suggested sending out an invitation to bid for repairs to the McCoy Road Bridge area.  A scope of work should include: Repair washout area; replacement of the metal culvert with another of the appropriate size; add additional culverts at the appropriate heights; open the sluiceway; repair sides of roads, banks, and ditches; backfill and compact; removal of debris and asphalt; temporary paving with final paving to be done in the spring of 2018.  This will be typed up and forwarded to the Road Agent for his review.

  • Proposed a letter to Robert DiSalvo regarding closing Swamp Road with gates and locks then providing keys to the landowners .  There was a suggestion to send a letter to the other landowners as well.

Motion to accept the resignation of Linda Paris from the Select Board, effective December 31, 2017, with regret (Newton/O'Brien).  All in favor, motion carried.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 7:08 PM.


Minutes taken by Debra Harling.  Approved on 11/21/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, November 8, 2017

Selectmen 2017-11-02



Selectmen Meeting Minutes - Emergency Meeting

November 2, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris - Selectmen

Bob Greenwood, EMD; Tim Keenan, Road Agent; Tom Keenan, Contractor

Meeting called to order at 5:06 PM by Mr. Newton


This emergency meeting was called under RSA 91-A:2 II to assess the damage from the 10/29/17-10/30/17 storm and prepare a preliminary damage assessment for HSEM which is due 11/3/17.  This meeting was posted on the Town of Sharon website, at the Sharon Meeting House, and an email sent via "googlegroups".  


Discussion about the damage at the McCoy Rd. bridge, at least 150' of ditch is gone.   Tom Keenan gave an estimate of $6,500.00 to repair this area.  Materials needed would be at least 140 yards of bank run gravel, 50 cubic yards of crushed gravel, pug mill mix for temporary paving and a final paving in the spring.  It was noted that an engineer may be needed to assess if there is damage to the bridge.  Discussion about adding a second culvert at the McCoy Rd. bridge to try to mitigate this type of washout in the future.


Discussion and review of the following:

  • Damage to other roads: Mountain Road, Cross Road, and Swamp Road.

  • Clean up necessary by the Road Agent to remove downed trees and limbs.

  • Tracking the administrative costs of this event.


Completion and electronic submission to HSEM of the preliminary damage assessment form.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:00 PM.


Minutes taken by Debra Harling.  Approved on 11/7/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2017-10-17



Selectmen Meeting Minutes

October 17, 2017


Present: Carl Newton, Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton


Motion to approve the minutes of 10/3/2017 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/O'Brien).  All in favor, motion carried.


Signed 2017 3rd quarter 941 payroll tax return.

Signed 2017 revised MS-535.


Ken Callahan:

  • Submitted a request for reimbursement for expenditures - archive supplies, poster and DVD made.


Tim Keenan:

  • Discussion about the proposed timber harvest and a road bond for the DiSalvo property, M 07 L 021, located on Swamp Rd.  Motion to require a $5,000.00 road bond for the timber harvest on M 07 L 021 (Newton/O'Brien).  All in favor, motion carried.  Ms. Harling will inform Mr. Buxton and Attorney Makechnie.  Intent to cut signed.

  • A total of 9 beavers were removed.  The dams have been breached and the water is down approximately 2 feet.  The water is flowing and the pressure is off the bridge.

  • Roads will be graded soon.

  • Discussion of a transportation meeting to be held in Peterborough on October 24, 2017.


Mitch Call:

  • Attended the NHMA Law Lecture Series.  One of the subjects was about how the Feds have tightened up the rules on cell tower construction, expansion, and wireless service.  Towns used to have 30 days to inform an applicant of additional materials needed for a complete application, this has been reduced to 15 days.  Another change the Feds have made is allowing an additional 20 feet of a town's maximum ordinance height.  There was also discussion about putting small receivers on top of electric poles and space sharing for antennae.


Ted O'Brien:

  • Informed the Board of a plan to install electric poles up the auto road on Pack Monadnock.  Mr. O'Brien asked if the Board would be interested in sending a letter to request a delay until after public hearings could be held.  Mr. Newton was not in favor of a letter at this time.  Mr. Newton asked Mr. Call if the Friends of the Wapack had discussed this issue yet.  Mr. Call stated it would be discussed at their meeting on October 21, 2107.  Further discussion on this subject will occur at the next Board meeting.


Linda Paris:

  • Update that the 2014 lien on M 03 L 035F has been paid and deeding will not occur.

  • Request that the budget be reviewed for any issues.



Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:18 PM.


Minutes taken by Debra Harling.  Approved on 11/7/17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris