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Wednesday, January 11, 2017

Selectmen 2016-12-20



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Selectmen Meeting Minutes

December 20, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Bob Greenwood, EMD, reviewed the number of radios owned and the frequencies available.  Ms. Paris will update the information list.


Motion to approve the manifest and payroll (Newton/Paris).  All in favor, motion carried.


Mitch Call:  The Planning Board held a public hearing on the proposed zoning amendments, and they are ready to be voted on.  Mr. Call will work on the ballot wording.


Mr. Call requested the Road Agent plow a portion of the parking lot at the head of the Wapak Trail to avoid vehicles parking on the road.  Mr. Keenan agreed to do this.


Motion to approve the minutes of 12/6/16 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve request for reimbursement from the Highway Repair Fund for work done on Mountain Road in the amount of $26,650.00 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve request for reimbursement from the Highway Repair Fund for work done on the parking lot and Swamp Road in the amount of $6,905.00 (Paris/O'Brien).  All in favor, motion carried.


Manifests for Mountain Road repairs from 6/16/16 and 7/16/16 were signed.


Ms. Harling forwarded a question from Paul LaRoche of AATA Construction regarding the need for a building permit.  The Board requested that Mr. LaRoche meet with them 1/3/2017 to provide additional information.


Motion to approve an intent to cut for M 7 L 18 (Newton/Paris).  All in favor, motion carried.

Motion to approve an intent to cut for M 4 L 22 (Newton/O'Brien).  All in favor, motion carried.


Motion to accept the 2016 Hazard Mitigation Plan update (Newton/Paris).  All in favor, motion carried.  The Board signed the acceptance certificate.


Discussion about who has radios and who needs them with Tim Keenan and Bob Greenwood.  Mr. Keenan has a radio in his vehicle and a hand-held, he would like to have a couple more for contractors to be able to communicate.  Mr. Newton and Mr. O'Brien would like to have radios.  Tom Ross has a radio, Mr. Newton will contact Mr. Ross to retrieve that radio.  Mr. Greenwood has 1 extra radio which needs a charging cord.  Mr. Newton recommended that Mr. Greenwood purchase additional radios before the end of the year as there is money in the budget for this purchase.


Mr. Bowles:  John MacEachern has requested that a new Trustee of the Trust Funds be appointed.  Mr. Newton will speak to Juliana Kazanovicz.


Ms. Paris:  discussion about when to hold a celebration of life for Will Fenno.  The Board will discuss further at the 1/3/2017 meeting.


Jim Fredrickson has been appointed as the School Board Representative, this needs to be posted to the web site.


Discussion about 2017 budget, Mr. Bowles informed the Board that the budget hearing will need to be the first meeting in February 2017.


Discussion about how funds in the cemetery trusts can be used.


Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:27 PM.


Minutes taken by Debra Harling.  Approved on __________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris




Sunday, January 1, 2017

Selectmen 2016-12-06



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Selectmen Meeting Minutes
December 6, 2016

Present: Carl Newton; Donald T. O'Brien; Linda Paris.
Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the minutes of 11/15/16 and 11/30/16 (Paris/O'Brien).  All in favor, motion carried.

Signed 2016 2nd property tax warrant.

Motion to accept, with regret the resignation of Laura Bridges from the Trustees of the Trust Funds (Newton/O'Brien).  All in favor, motion carried.

Motion to approve an intent to cut for the Society for the Protection of NH Forests (Newton/O'Brien).  All in favor, motion carried.

Discussion about questions from Mark Stetson of Avitar:
  1. Status of Avitar recommendation about the Fairpoint abatement lawsuit.  This information has been sent to Gary Kenyon.  Ms. Harling should email Mr. Kenyon.
  2. San-Ken excavation - should Avitar prepare an LUCT?  Ms. Harling will need to send Avitar the number of acres being excavated so that the LUCT can be done.

Discussion of fundraising letter from Park Theater in Jaffrey, no donation will be made.

Question about receiving minutes from other Boards.  A review of the notebooks indicated that minutes are being received.  Discussion about putting minutes of other Boards on the website.  This will be explored further in 2017.

Question about attendance at Board meetings.  Mr. O'Brien stated that the PB usually has a quorum.  Mr. Callahan stated that the ConCom usually has a quorum.

Motion to approve the memo regarding consultation with the Town Attorney (Newton/Paris).  All in favor, motion carried.
Mr. Callahan informed the Board that the ConCom is looking for new members.  Update on the appraiser for the Sullivan property, the choice is down to 2 and a decision should be made within a week.

Discussion about the year end manifest and payroll.  Mr. Newtown will meet with Ms. Harling to complete these items.

The Hazard Mitigation plan needs to be adopted, schedule for the 12/20/16 meeting.

Mr. O'Brien informed the Board that he has driven up Mountain Road, the equipment for the logging operation is being moved in.

Mr. Newton spoke about the need to update the building permit, this would be a project for the Planning Board.

Mr. Bowles informed the Board that there was a nice crowd for the tree lighting ceremony.  Mr. Bowles issued a special thanks for Mr. Callahan for all of his work.

Mr.  Callahan informed the Board that the street light at the park is burned out, Bob Greenwood has obtained an estimate on the cost to replace.  Mr. Callahan offered thanks to Dan Lawler for his help in getting ready for the tree lighting ceremony.

Mr. Callahan would like to send a formal letter from the Archive Committee and the Board for the donation of the picture of the Old School House by Gail from Maine.

Reimbursement requests will need to be done from the Trust Funds for Mountain Road and paving the parking lot.  Invoices will need to be reviewed to determine if Mr. Bowles was reimbursed for the fire extinguishers purchased for the archives.

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:21 PM.

Minutes taken by Debra Harling.  Approved on __________.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Wednesday, December 7, 2016

Selectmen 2016-11-30



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Selectmen Meeting Minutes

November 30, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Motion to accept approve and sign the revised MS535 (Newton/O'Brien). All in favor, motion carried.


Discussion about the initial 2016 tax rate of $21.22.  The 2015 tax rate was $20.75.  Discussion about use of fund balance and the amount of overlay.  Motion to set overlay at $5,000.00 and to use $20,000.00 of fund balance to lower the 2016 tax rate (Newton/O'Brien).  All in favor, motion carried.


Motion to have BOS sign the 2016 tax warrant at the office, individually, when it has been prepared (Newton/Paris).  All in favor, motion carried.


Tim Keenan, Road Agent, and Eric Matson met with the Board to discuss hiring Matson as a subcontractor for winter plowing and other work as described in the contract.  A certificate of insurance from Matson has been received.  Motion to accept the contract with Matson at a cost of $75.00/hour, $1,000.00/month stipend through April 15, 2017 (Newton/Paris).  All in favor, motion carried.


Discussion about various Boards contacting the Town Attorney.  Motion that Board Chairs may contact the Town Attorney via telephone or email but any in office consultations must be approved by the BOS prior to any meeting (Newton/Paris).  All in favor, motion carried.  Ms. Harling will compose a memo for the BOS to sign at the next meeting.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:05 PM.




Minutes taken by Debra Harling.  Approved on _12/06/16_________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2016-11-15



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Selectmen Meeting Minutes

November 15, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Motion to accept the minutes of 11/1/16 (Newton/O'Brien). All in favor, motion carried.


Motion to approve payroll/manifest (Newton/Paris).  All in favor, motion carried, checks signed.


Reviewed information about the MS535, MS434, and MS1.  The Town Administrator, Ms. Harling, will contact the Board with any further information regarding the tax rate setting.


Motion to accept the resignation, with regret, of Robert Hauser from the Archive Committee (Newton/Paris).  All in favor, motion carried.


The Board was informed that the NHMA annual meeting will occur on Thursday, November 17, 2016 in Manchester.


Reviewed the estimated equalization ratio from Aviar Associates. Motion to accept the equalization ratio (Newton/Paris).  All in favor, motion carried.  Signed the equalization certificate for the NH-DRA.


Discussion about the account at the Hillsborough Registry of Deeds.  It was determined that the Town will use the Municipal Account offered at no charge.  A refund will be requested for the original account applied for.


The Board was informed that Sharon will pay the same amount in 2017 for the Peterborough Library as the 2016 budget.


The Board approved a request from Ms. Harling to meet with Bart Goodeve to discuss account numbers for expenditures, and to discuss the balance sheet.


Tim Keenan, Road Agent, informed the Board of the following items:

  1. winter sand and salt has been delivered.  

  2. The generator does not need to be fixed.

  3. There was discussion about the overhead doors for the salt shed.  

  4. Keenan has attended Flagger re-certification.

  5. There has been more dumping on Swamp Road.  It was suggested that a trail camera be put up to try and catch who is dumping.

Mr. Bowles informed the Board that the road bond for the timber cut on Mountain Road has been completed.  


Discussion about when to hold a remembrance service for Will Fenno.  No date was set at this time.  It was also suggested that a moment of silence be held at the tree lighting.


Mr. Newton informed the Board that the application for rental of the Meeting House by the Special Olympics has been cancelled and checks have been returned.


The Board was informed that Jim Frederickson is a possible representative for the Conval School Board.


Mr. Bowles reminded the Board that they will need to think about people to fill positions on the Trustees of the Trust Funds.


Motion to delegate pistol permits to Debra Harling and/or Chet Bowles (Newton/O'Brien).  All in favor, motion carried.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:30 PM.


Minutes taken by Debra Harling.  Approved on _12/06/16_______________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris




Friday, November 18, 2016

Selectmen - 2016-11-01

Selectmen Meeting Minutes

November 1, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Motion to accept the resignation of Jill Hopkins as Deputy Town Clerk/Tax Collector (Newton/Paris). All in favor, motion carried.


Dan Reed of NEFF to discuss intent to cut on Mountain Road, 1-11.  Mr. Reed explained that the cut would be similar to the amount in 2015 with approximately 500 total trips (in and out) plus moving equipment in and out.  Mr. Reed estimated a start date of December 2016.  There was discussion about the condition of the road after the 2015 cut and Mr. Reed was informed that the town had put $27,000 into road upgrades in 2016.  The Board discussed obtaining a road bond and Mr. Reed agreed to speak to the buyer.  Paris requested that road signs be put up so people will be aware of the logging trucks.  Mr. Reed requested that the Road Agent stop at the site to check in.  Motion to sign the intent to cut (Newton/O'Brien).  All in favor, motion carried.  The Board will discuss the amount of a road bond with the Road Agent and Mr. Bowles will contact Mr. Reed with the amont.


The Board was informed about an invoice from the Monadnock Humane Society for a stray cat left at their facility.  This will be processed on the next maifest.


The 2013 tax lien that was set to be deeded was paid.  Mr. Bowles contacted the Peterborough Police Chief regarding the amount of cash.


Discussion about a town resident renting the Meeting House for a non-profit.  The Board was in agreement that policy needs to be followed and the non-profit should pay the fee.  No rental application has been received yet.


Motion to approve the Town Clerk's appointment of Jane Murray as Deputy Town Clerk (Newton/O'Brien).  All in favor, motion carried.


Discussion about the 2016 tax rate.  The MS-535 is being reviewed for corrections.


2016-17 Conval School District payment schedule has been received, the monthly payments are up approximately $6,000.


The School Board position is still open, the School Board will be informed.  Patrick Galbrith was in attendance at the meeting and stated he may consider taking the position.


Appointments may be needed to the Trustees of the Trust Funds.


A key list has been started by Juliana Kazanovicz, it will need to be determined who has keys.


Mr. O'Brien discussed the Conservation Commission meeting.  No appraiser has been chosen for the Swamp Road property.  An application for a grant will be submitted to survey resources in town.  There was a survey done in the late 90s, this survey would duplicate the earlier one and give a 20 year update.


Discussion of who should be checking the phone for messages.  Ms. Kazanovicz stated that the Town Clerk and Deputy Town Clerk should be checking the messages and passing them on.  Ms. Kanzanovicz said she would discuss this with the Town Clerk.


Mr. Keenan requested that his personal cell phone be removed from any phone list, he will use the town cell phone he has been provided with.  Ms, Kazanovicz and Ms. Harling will update the resource list.


The road bond for 1-11 Mountain Road property was discussed with Mr. Keenan.  Motion to set a road bond of $7,500 for the Mountain Road property due to the intent to cut issued (Newton/O'Brien).  Newton, O'Brien - yes, Paris - no, motion carried.



Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:50 PM.


Minutes taken by Debra Harling.  Approved on ________________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Friday, November 4, 2016

Selectmen 2016-10-18



Town of Sharon, New Hampshire

432 NH Route 123 • Sharon, NH 03458

603-924-9250 • FAX: 603-924-3103 • www.sharonnh.org

Selectmen Meeting Minutes

October 18, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:00 PM by Mr. Newton.


Mr. Callahan discussed the following:

  • Archive Committee has prepared artwork to hang on the walls. Discussion on how to hang up artwork and rotate around the Meeting House.

  • Conservation Commission met to discuss soliciting another appraisal for the property on Swamp Road. Mr. O'Brien will contact Mr. Hotz to inform him of the appraisal.


Motion to approve minutes dated 10/4/2016 (Newton/Paris). All in favor, motion carried.


Motion to approve minutes dated 10/11/2016 (Newton/Paris). All in favor, motion carried.


Signature required on tax document 941 from Chair.


Motion to appoint Debra Harling as Town Administrator for Sharon (Newton/Paris). All in favor, motion carried.

  • Ms. Harling filled out and signed contract, background check and oath of office.


Motion to approve Payroll and Manifest (Paris/O'Brien).  All in favor, motion carried.


PILOT from the Sharon Arts Center was received in the amount of $1,500.00.


Discussion of developing a key list. There will be a master list for each type of key and which residents are in possession on each key. A second key list will be created to act as a key sign out sheet when the key is temporarily used.


The Audit Committee met for the second time on October 18th from 10:00AM-3:00PM. The Committee has met with the Town Clerk, Tax Collector, Town Administrator, Treasurer and Trustee of the Trust Funds. The MS-60 will be reviewed by the Committee for accuracy and a final meeting will be held for the Committee to sign the document. Mr. Kangas from Roberts-Greene has sat with the Committee on October 11th and 18th and believes that the locally elected Audit Committee has been doing well in their task in auditing the Town.


Mr. Goff discussed election regulations from the State and provided a map for a new traffic flow and table set up. There will be distinct stations for check in, ballot clerks, voting, observing/waiting area, check out and exit. Voters will enter the voting area on the left side of the room. Mr. Goff discussed RSA 664:17 stating that political signs are not permitted on Town property. Ms. Gonzalez will prepare tally sheets for counting votes, she has not received paperwork from the state at this time.


Discussion on Intent to Cut received for property 1-11 on Mountain Road. Mr. Bowles will invite Dan Reed to the next Selectmen's Meeting on November 1st to discuss details of the cut.


Mr. Keenan discussed the following:

  • A few appliances found on the side of Swamp Road.

  • Discussed using Eric Matson as a contractor for plowing. Mr. Matson has a truck that can plow and sand. Discussion of a retainer or prepayment for a five month period on top of billed work.

  • Discussion of plowing route.

  • Discussion of Mountain Road, possible Road Bond for Intent to Cut.


Mr. Bowles discussed purchasing a copy machine for the Town Clerk's office. Motion to approve purchase of Canon Image MF247dw all-in-one laser printer (Newton/Paris). All in favor, motion carried. Mr. Bowles will purchase the copy machine and extra toner.


Ms. Paris discussed the following:

  • Letter of resignation from Jill Hopkins. A letter has not been received at this time.

  • Invite Jane Murray to next Selectmen's Meeting to appoint her as a Deputy Clerk.

  • Discussion on DRA documents.

  • John MacEachran will not be running again for the Trustee of Trust Funds. Laura Bridge may be moving out of Sharon, her position on the Trustee of Trust Funds will need to be filled.

  • Discussion on San-Ken. All work has been completed during acceptable work days and hours. A mailbox has been installed on RT 123. Mr. Bowels will contact town council about enforcing fees for previous offences.  

  • Request an agenda the Friday before each scheduled Selectmen Meeting.


Mr. Newton discussed the following:

  • Maintenance and care of grave stones.

  • Creating a Building Maintenance log.


Motion to approve General Election polling hours on Tuesday, November 8th, 2016 at the Sharon Meeting House from 11:00AM-7:00PM (Newton/O'Brien). All in favor, motion carried.


Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:56 PM.


Minutes taken by Juliana Kazanovicz.  Approved on ________________.

 


___________________    ___________________    ___________________

Carl Newton                         Donald T. O'Brien        Linda Paris   



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Town of Sharon, New Hampshire

432 NH Route 123 • Sharon, NH 03458

603-924-9250 • FAX: 603-924-3103 • www.sharonnh.org

Selectmen Meeting Minutes

October 18, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:00 PM by Mr. Newton.


Mr. Callahan discussed the following:

  • Archive Committee has prepared artwork to hang on the walls. Discussion on how to hang up artwork and rotate around the Meeting House.

  • Conservation Commission met to discuss soliciting another appraisal for the property on Swamp Road. Mr. O'Brien will contact Mr. Hotz to inform him of the appraisal.


Motion to approve minutes dated 10/4/2016 (Newton/Paris). All in favor, motion carried.


Motion to approve minutes dated 10/11/2016 (Newton/Paris). All in favor, motion carried.


Signature required on tax document 941 from Chair.


Motion to appoint Debra Harling as Town Administrator for Sharon (Newton/Paris). All in favor, motion carried.

  • Ms. Harling filled out and signed contract, background check and oath of office.


Motion to approve Payroll and Manifest (Paris/O'Brien).  All in favor, motion carried.


PILOT from the Sharon Arts Center was received in the amount of $1,500.00.


Discussion of developing a key list. There will be a master list for each type of key and which residents are in possession on each key. A second key list will be created to act as a key sign out sheet when the key is temporarily used.


The Audit Committee met for the second time on October 18th from 10:00AM-3:00PM. The Committee has met with the Town Clerk, Tax Collector, Town Administrator, Treasurer and Trustee of the Trust Funds. The MS-60 will be reviewed by the Committee for accuracy and a final meeting will be held for the Committee to sign the document. Mr. Kangas from Roberts-Greene has sat with the Committee on October 11th and 18th and believes that the locally elected Audit Committee has been doing well in their task in auditing the Town.


Mr. Goff discussed election regulations from the State and provided a map for a new traffic flow and table set up. There will be distinct stations for check in, ballot clerks, voting, observing/waiting area, check out and exit. Voters will enter the voting area on the left side of the room. Mr. Goff discussed RSA 664:17 stating that political signs are not permitted on Town property. Ms. Gonzalez will prepare tally sheets for counting votes, she has not received paperwork from the state at this time.


Discussion on Intent to Cut received for property 1-11 on Mountain Road. Mr. Bowles will invite Dan Reed to the next Selectmen's Meeting on November 1st to discuss details of the cut.


Mr. Keenan discussed the following:

  • A few appliances found on the side of Swamp Road.

  • Discussed using Eric Matson as a contractor for plowing. Mr. Matson has a truck that can plow and sand. Discussion of a retainer or prepayment for a five month period on top of billed work.

  • Discussion of plowing route.

  • Discussion of Mountain Road, possible Road Bond for Intent to Cut.


Mr. Bowles discussed purchasing a copy machine for the Town Clerk's office. Motion to approve purchase of Canon Image MF247dw all-in-one laser printer (Newton/Paris). All in favor, motion carried. Mr. Bowles will purchase the copy machine and extra toner.


Ms. Paris discussed the following:

  • Letter of resignation from Jill Hopkins. A letter has not been received at this time.

  • Invite Jane Murray to next Selectmen's Meeting to appoint her as a Deputy Clerk.

  • Discussion on DRA documents.

  • John MacEachran will not be running again for the Trustee of Trust Funds. Laura Bridge may be moving out of Sharon, her position on the Trustee of Trust Funds will need to be filled.

  • Discussion on San-Ken. All work has been completed during acceptable work days and hours. A mailbox has been installed on RT 123. Mr. Bowels will contact town council about enforcing fees for previous offences.  

  • Request an agenda the Friday before each scheduled Selectmen Meeting.


Mr. Newton discussed the following:

  • Maintenance and care of grave stones.

  • Creating a Building Maintenance log.


Motion to approve General Election polling hours on Tuesday, November 8th, 2016 at the Sharon Meeting House from 11:00AM-7:00PM (Newton/O'Brien). All in favor, motion carried.


Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:56 PM.


Minutes taken by Juliana Kazanovicz.  Approved on ________________.

 


___________________    ___________________    ___________________

Carl Newton                         Donald T. O'Brien        Linda Paris