Click here to return to the main web site for the Town of Sharon

Thursday, January 26, 2017

Selectmen 2017-01-13



--

Selectmen Meeting Minutes

January 13, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris, Rodney Bartlett, Peterborough Town Administrator, Nicole McStay, Peterborough Assistant Town Administrator

Meeting began at 9:00 AM.


Mr. Bartlett informed everyone that he would be presenting the fiscal year budget for Peterborough to the Peterborough Board of Selectmen and Budget Committee on Tuesday, January 17, 2017.


The Peterborough Ambulance budget was reviewed first.  Mr. Bartlett explained that it is becoming more difficult to hire and retain ambulance personnel.  The ambulance personnel are part-time and paid on a per-diem basis.  Most are looking for full-time work.  Ms. McStay explained how the ambulance is funded and how the towns are billed.


The Fire Department budget was reviewed, the increase to Sharon in this budget is due to the lease payment for the fire truck purchased in 2015.


There was a brief discussion regarding the Police and Recycling budgets.  The costs to Sharon for these two items is down slightly.



Meeting adjourned at 10:00 AM.


Minutes taken by Debra Harling.  Approved on 2017-01-17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris




Selectmen 2017-01-03


Selectmen Meeting Minutes

January 3, 2017


Present: Carl Newton; Donald T. O'Brien

Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 12/20/16 (Newton/O'Brien).  All in favor, motion carried.


Paul LaRoche, ATA Construction submitted plans for 175 Spring Hill Road.  The House will be demolished and rebuilt as a 2 bedroom house on the existing foundation.  The septic has passed inspection.  Monadnock Disposal will be providing the dumpsters.  The Board requested that the Road Agent be contacted regarding the route that Monadnock Disposal will use to remove the dumpsters.


Ken Callahan discussed the following:

  • Paper towels needed for the Meeting House.

  • Street Light at Park still out.

  • Has a label printer if needed

  • Found information in the archives of a 1907 vote to prohibit the sale of liquor,  The measure failed.

  • Found information in the archives about the abandonment of Chapman Road.  Suggested trying to determine how the State of NH used the term abandon in that time period.


Mr. Bowles contacted Juliana Kazanovicz regarding the open position on the Trustees of the Trust Funds.  The Trustees are meeting tonight, Mr. Bowles did not know if Ms. Kazanovicz would be attending the meeting.


Reviewed a letter from the State Fire Marshal's office regarding fireworks.  Sharon has no fireworks ordinances, Ms. Harling will inform the Fire Marshal's office.


Reviewed a letter from the Town of Pittsburg regarding electric utilities and road right-of-ways and requesting other towns become involved.  The Board felt that there are enough ways for individuals to become involved and did not think the town should be involved.

Reviewed information on the Eversource abatement, Ms. Harling will contact the BTLA.


Discussed Bryan Rouff's request to meet with the Board, Ms. Harling will contact Mr. Rouff.


Discussed the building permit for Matthew Riley, determined that it is still valid.


Discussion items from Ms. Paris:

  • Tax Collector printer is all set.

  • Suggestions to replace the Tax Collector computer, Mr. Newton is looking into this.

  • Tax payments have been deposited.

  • Peterborough service fees, 2017 numbers have been received.

  • Sand is available for residents.

  • Complaints about the roads after storms.  Board thinks the roads are adequate and the policy is being followed.  Mr. Bowles and Ms. Harling will get the winter road maintenance policy on the website, it is in the 2015 town report.


The Moderator needs a Deputy, the Board will think about possible people to fill this position.


Mr. Newton provided suggested budget items to the Board and suggested looking at the Town Clerk compensation.


Mr. Newton discussed a phone call received regarding a granite post on Slip Town Road that had gotten bumped by a plow.  According to Kaufhold monument it has been hit before and is placed in a bad spot.  No action taken on this at this time.


Motion to adjourn (Newton/O'Brien. All in favor, motion carried. Meeting adjourned at 6:30 PM.


Minutes taken by Debra Harling.  Approved on _2017-01-17__.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, January 11, 2017

Selectmen 2016-12-20



--

Selectmen Meeting Minutes

December 20, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Bob Greenwood, EMD, reviewed the number of radios owned and the frequencies available.  Ms. Paris will update the information list.


Motion to approve the manifest and payroll (Newton/Paris).  All in favor, motion carried.


Mitch Call:  The Planning Board held a public hearing on the proposed zoning amendments, and they are ready to be voted on.  Mr. Call will work on the ballot wording.


Mr. Call requested the Road Agent plow a portion of the parking lot at the head of the Wapak Trail to avoid vehicles parking on the road.  Mr. Keenan agreed to do this.


Motion to approve the minutes of 12/6/16 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve request for reimbursement from the Highway Repair Fund for work done on Mountain Road in the amount of $26,650.00 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve request for reimbursement from the Highway Repair Fund for work done on the parking lot and Swamp Road in the amount of $6,905.00 (Paris/O'Brien).  All in favor, motion carried.


Manifests for Mountain Road repairs from 6/16/16 and 7/16/16 were signed.


Ms. Harling forwarded a question from Paul LaRoche of AATA Construction regarding the need for a building permit.  The Board requested that Mr. LaRoche meet with them 1/3/2017 to provide additional information.


Motion to approve an intent to cut for M 7 L 18 (Newton/Paris).  All in favor, motion carried.

Motion to approve an intent to cut for M 4 L 22 (Newton/O'Brien).  All in favor, motion carried.


Motion to accept the 2016 Hazard Mitigation Plan update (Newton/Paris).  All in favor, motion carried.  The Board signed the acceptance certificate.


Discussion about who has radios and who needs them with Tim Keenan and Bob Greenwood.  Mr. Keenan has a radio in his vehicle and a hand-held, he would like to have a couple more for contractors to be able to communicate.  Mr. Newton and Mr. O'Brien would like to have radios.  Tom Ross has a radio, Mr. Newton will contact Mr. Ross to retrieve that radio.  Mr. Greenwood has 1 extra radio which needs a charging cord.  Mr. Newton recommended that Mr. Greenwood purchase additional radios before the end of the year as there is money in the budget for this purchase.


Mr. Bowles:  John MacEachern has requested that a new Trustee of the Trust Funds be appointed.  Mr. Newton will speak to Juliana Kazanovicz.


Ms. Paris:  discussion about when to hold a celebration of life for Will Fenno.  The Board will discuss further at the 1/3/2017 meeting.


Jim Fredrickson has been appointed as the School Board Representative, this needs to be posted to the web site.


Discussion about 2017 budget, Mr. Bowles informed the Board that the budget hearing will need to be the first meeting in February 2017.


Discussion about how funds in the cemetery trusts can be used.


Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:27 PM.


Minutes taken by Debra Harling.  Approved on __________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris




Sunday, January 1, 2017

Selectmen 2016-12-06



--
Selectmen Meeting Minutes
December 6, 2016

Present: Carl Newton; Donald T. O'Brien; Linda Paris.
Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the minutes of 11/15/16 and 11/30/16 (Paris/O'Brien).  All in favor, motion carried.

Signed 2016 2nd property tax warrant.

Motion to accept, with regret the resignation of Laura Bridges from the Trustees of the Trust Funds (Newton/O'Brien).  All in favor, motion carried.

Motion to approve an intent to cut for the Society for the Protection of NH Forests (Newton/O'Brien).  All in favor, motion carried.

Discussion about questions from Mark Stetson of Avitar:
  1. Status of Avitar recommendation about the Fairpoint abatement lawsuit.  This information has been sent to Gary Kenyon.  Ms. Harling should email Mr. Kenyon.
  2. San-Ken excavation - should Avitar prepare an LUCT?  Ms. Harling will need to send Avitar the number of acres being excavated so that the LUCT can be done.

Discussion of fundraising letter from Park Theater in Jaffrey, no donation will be made.

Question about receiving minutes from other Boards.  A review of the notebooks indicated that minutes are being received.  Discussion about putting minutes of other Boards on the website.  This will be explored further in 2017.

Question about attendance at Board meetings.  Mr. O'Brien stated that the PB usually has a quorum.  Mr. Callahan stated that the ConCom usually has a quorum.

Motion to approve the memo regarding consultation with the Town Attorney (Newton/Paris).  All in favor, motion carried.
Mr. Callahan informed the Board that the ConCom is looking for new members.  Update on the appraiser for the Sullivan property, the choice is down to 2 and a decision should be made within a week.

Discussion about the year end manifest and payroll.  Mr. Newtown will meet with Ms. Harling to complete these items.

The Hazard Mitigation plan needs to be adopted, schedule for the 12/20/16 meeting.

Mr. O'Brien informed the Board that he has driven up Mountain Road, the equipment for the logging operation is being moved in.

Mr. Newton spoke about the need to update the building permit, this would be a project for the Planning Board.

Mr. Bowles informed the Board that there was a nice crowd for the tree lighting ceremony.  Mr. Bowles issued a special thanks for Mr. Callahan for all of his work.

Mr.  Callahan informed the Board that the street light at the park is burned out, Bob Greenwood has obtained an estimate on the cost to replace.  Mr. Callahan offered thanks to Dan Lawler for his help in getting ready for the tree lighting ceremony.

Mr. Callahan would like to send a formal letter from the Archive Committee and the Board for the donation of the picture of the Old School House by Gail from Maine.

Reimbursement requests will need to be done from the Trust Funds for Mountain Road and paving the parking lot.  Invoices will need to be reviewed to determine if Mr. Bowles was reimbursed for the fire extinguishers purchased for the archives.

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:21 PM.

Minutes taken by Debra Harling.  Approved on __________.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris

Wednesday, December 7, 2016

Selectmen 2016-11-30



--

Selectmen Meeting Minutes

November 30, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Motion to accept approve and sign the revised MS535 (Newton/O'Brien). All in favor, motion carried.


Discussion about the initial 2016 tax rate of $21.22.  The 2015 tax rate was $20.75.  Discussion about use of fund balance and the amount of overlay.  Motion to set overlay at $5,000.00 and to use $20,000.00 of fund balance to lower the 2016 tax rate (Newton/O'Brien).  All in favor, motion carried.


Motion to have BOS sign the 2016 tax warrant at the office, individually, when it has been prepared (Newton/Paris).  All in favor, motion carried.


Tim Keenan, Road Agent, and Eric Matson met with the Board to discuss hiring Matson as a subcontractor for winter plowing and other work as described in the contract.  A certificate of insurance from Matson has been received.  Motion to accept the contract with Matson at a cost of $75.00/hour, $1,000.00/month stipend through April 15, 2017 (Newton/Paris).  All in favor, motion carried.


Discussion about various Boards contacting the Town Attorney.  Motion that Board Chairs may contact the Town Attorney via telephone or email but any in office consultations must be approved by the BOS prior to any meeting (Newton/Paris).  All in favor, motion carried.  Ms. Harling will compose a memo for the BOS to sign at the next meeting.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:05 PM.




Minutes taken by Debra Harling.  Approved on _12/06/16_________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2016-11-15



--

Selectmen Meeting Minutes

November 15, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Motion to accept the minutes of 11/1/16 (Newton/O'Brien). All in favor, motion carried.


Motion to approve payroll/manifest (Newton/Paris).  All in favor, motion carried, checks signed.


Reviewed information about the MS535, MS434, and MS1.  The Town Administrator, Ms. Harling, will contact the Board with any further information regarding the tax rate setting.


Motion to accept the resignation, with regret, of Robert Hauser from the Archive Committee (Newton/Paris).  All in favor, motion carried.


The Board was informed that the NHMA annual meeting will occur on Thursday, November 17, 2016 in Manchester.


Reviewed the estimated equalization ratio from Aviar Associates. Motion to accept the equalization ratio (Newton/Paris).  All in favor, motion carried.  Signed the equalization certificate for the NH-DRA.


Discussion about the account at the Hillsborough Registry of Deeds.  It was determined that the Town will use the Municipal Account offered at no charge.  A refund will be requested for the original account applied for.


The Board was informed that Sharon will pay the same amount in 2017 for the Peterborough Library as the 2016 budget.


The Board approved a request from Ms. Harling to meet with Bart Goodeve to discuss account numbers for expenditures, and to discuss the balance sheet.


Tim Keenan, Road Agent, informed the Board of the following items:

  1. winter sand and salt has been delivered.  

  2. The generator does not need to be fixed.

  3. There was discussion about the overhead doors for the salt shed.  

  4. Keenan has attended Flagger re-certification.

  5. There has been more dumping on Swamp Road.  It was suggested that a trail camera be put up to try and catch who is dumping.

Mr. Bowles informed the Board that the road bond for the timber cut on Mountain Road has been completed.  


Discussion about when to hold a remembrance service for Will Fenno.  No date was set at this time.  It was also suggested that a moment of silence be held at the tree lighting.


Mr. Newton informed the Board that the application for rental of the Meeting House by the Special Olympics has been cancelled and checks have been returned.


The Board was informed that Jim Frederickson is a possible representative for the Conval School Board.


Mr. Bowles reminded the Board that they will need to think about people to fill positions on the Trustees of the Trust Funds.


Motion to delegate pistol permits to Debra Harling and/or Chet Bowles (Newton/O'Brien).  All in favor, motion carried.


Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:30 PM.


Minutes taken by Debra Harling.  Approved on _12/06/16_______________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris




Friday, November 18, 2016

Selectmen - 2016-11-01

Selectmen Meeting Minutes

November 1, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Motion to accept the resignation of Jill Hopkins as Deputy Town Clerk/Tax Collector (Newton/Paris). All in favor, motion carried.


Dan Reed of NEFF to discuss intent to cut on Mountain Road, 1-11.  Mr. Reed explained that the cut would be similar to the amount in 2015 with approximately 500 total trips (in and out) plus moving equipment in and out.  Mr. Reed estimated a start date of December 2016.  There was discussion about the condition of the road after the 2015 cut and Mr. Reed was informed that the town had put $27,000 into road upgrades in 2016.  The Board discussed obtaining a road bond and Mr. Reed agreed to speak to the buyer.  Paris requested that road signs be put up so people will be aware of the logging trucks.  Mr. Reed requested that the Road Agent stop at the site to check in.  Motion to sign the intent to cut (Newton/O'Brien).  All in favor, motion carried.  The Board will discuss the amount of a road bond with the Road Agent and Mr. Bowles will contact Mr. Reed with the amont.


The Board was informed about an invoice from the Monadnock Humane Society for a stray cat left at their facility.  This will be processed on the next maifest.


The 2013 tax lien that was set to be deeded was paid.  Mr. Bowles contacted the Peterborough Police Chief regarding the amount of cash.


Discussion about a town resident renting the Meeting House for a non-profit.  The Board was in agreement that policy needs to be followed and the non-profit should pay the fee.  No rental application has been received yet.


Motion to approve the Town Clerk's appointment of Jane Murray as Deputy Town Clerk (Newton/O'Brien).  All in favor, motion carried.


Discussion about the 2016 tax rate.  The MS-535 is being reviewed for corrections.


2016-17 Conval School District payment schedule has been received, the monthly payments are up approximately $6,000.


The School Board position is still open, the School Board will be informed.  Patrick Galbrith was in attendance at the meeting and stated he may consider taking the position.


Appointments may be needed to the Trustees of the Trust Funds.


A key list has been started by Juliana Kazanovicz, it will need to be determined who has keys.


Mr. O'Brien discussed the Conservation Commission meeting.  No appraiser has been chosen for the Swamp Road property.  An application for a grant will be submitted to survey resources in town.  There was a survey done in the late 90s, this survey would duplicate the earlier one and give a 20 year update.


Discussion of who should be checking the phone for messages.  Ms. Kazanovicz stated that the Town Clerk and Deputy Town Clerk should be checking the messages and passing them on.  Ms. Kanzanovicz said she would discuss this with the Town Clerk.


Mr. Keenan requested that his personal cell phone be removed from any phone list, he will use the town cell phone he has been provided with.  Ms, Kazanovicz and Ms. Harling will update the resource list.


The road bond for 1-11 Mountain Road property was discussed with Mr. Keenan.  Motion to set a road bond of $7,500 for the Mountain Road property due to the intent to cut issued (Newton/O'Brien).  Newton, O'Brien - yes, Paris - no, motion carried.



Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:50 PM.


Minutes taken by Debra Harling.  Approved on ________________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris