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Thursday, March 9, 2017

Selectmen 2017-02-21

Selectmen Meeting Minutes

February 21, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton.



Motion to accept the minutes of 2/7/17 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve the manifest and payroll (Newton/O'Brien).  All in favor motion carried.


Tim Keenan, Road Agent:

  • Asked about whether the current winter road policy is on the website, the most current is on the website.

  • Ms. Paris informed Mr. Keenan that she had spoken to Chief Guinard about Mill Road.  Chief Guinard had informed her that is was narrow, but passable.

  • Mr. Keenan would like to get feedback from the townspeople about a 5 year road plan.

  • Mr. Keenan informed the Board that machinery had been moved from the Mountain Road logging operation.


Kimberly Rizzo-Saunders, Superintendent of Conval Schools, Ann Forrest, Assistant Superintendent, and Jim Fredericks, Sharon School Board Representative, met with the Board.  Ms. Rizzo-Saunders presented the 2017-18 school budget and 2016-17 school reports.  Ms. Rizzo-Saunders explained that the process for creating the budget.  The district is experiencing a continued loss of revenue. It is estimated that there will be about 100 less students district wide in 2017-18.


Discussion about the 2016 annual report:

  • Vital Statistics from the State - Town Clerk needs to obtain.

  • Road Agents report received.

  • Audit Committee report needed.

  • Mr. Newton will work with Ms. Harling to compile the town report.


Discussion about ballots needed for the 3/14/17 elections:

  • Ballot for Town Officials

  • Zoning ballot - official wording needed.  Mr. O'Brien will contact Mr. Call, Chair of the Planning Board to determine the status.

  • Ballot wording for changing the Town Clerk and Tax Collector terms from one to three years.


Final review of the warrant, the bridge article was removed.  The Board added $1,500.00 to General Government Buildings for cleaning at the Meeting House.  This item was discussed at the budget hearing and the Board determined it is a needed expense.


Motion to sign the warrant and the Ms-636 Budget form, (Newton/Paris).  All in favor, motion carried.  The warrant and MS-636 were signed.



Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 7:05 PM.


Minutes taken by Debra Harling.  Approved on _03/07/2017________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Sunday, March 5, 2017

Selectmen 02-07-17

Selectmen Meeting Minutes

February 07, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris

Meeting called to order at 5:30 PM by Mr. Newton.


Discussion about printing the entire MS-9 in the town report.  Determined that just the summary will be printed, as in the past, a note will be added that the complete report is available for review.


Mr. Newton reported on the most recent SAC meeting and left a copy of the ConVal strategic plan.


Discussion of the State of NH bridge report.  Discussion about the possibility of closing the Swamp Road bridge.


2017 Budget Hearing opened by Mr. Newton at 5:45 pm


Review of the proposed ConCom budget, requested $731.00, the Board rounded this amount up to $750.00.

Review and approval of the proposed compensation schedule.

Discussion about a warrant article to change the compensation of the Town Clerk from salary and fees to a salary.  If passed this would take effect in 2018.

Review and approval of the budgetary accounts.

Review of warrant articles:  $1,500 to Brick Schoolhouse Maintenance Fund; $2,000 to the Welfare Services Non-Capital Reserve Fund; $20,000 to the Town Highway Repairs Fund; $10,000 to the Bridge Fund.


Non-monetary warrant articles: change the terms for the Town Clerk and Tax Collector to 3 year terms; adoption of the "All Veterans" tax credit.


Budget hearing closed at 6:55 pm


Regular business resumed at 6:55 pm


Paris: reminder of the memorial service for Will Fenno at the Meeting House on Sunday, February 19, 2017 from 1:00 pm to 3:00 pm.


Motion to accept the minutes of 1/17/17 (Paris/O'Brien).  All in favor, motion carried.


Signed two LUCT warrants for San-Ken for the area of the gravel pit.

Ms. Harling informed the Board that FEMA has approved the 2016 Hazard Mitigation Plan.


Discussion about the Avitar recommendation regarding a settlement with Fairpoint.  Ms. Harling informed the Board the Gary Kinyon had reviewed the recommendation and suggested the Board accept the settlement agreement.  The Board agreed to accept the Avitar recommendation to settle with Fairpoint.




Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 7:06 PM.


Minutes taken by Debra Harling.  Approved on _2/21/17_______.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Selectmen 2017-01-17


Selectmen Meeting Minutes

January 17, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris


Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 1/3/17 and 1/13/17 (Newton/O'Brien).  All in favor, motion carried.


Motion to approve payroll and manifest (Newton/O'Brien).  All in favor, motion carried.


Motion to sign 2016 W3 and 2016 4th quarter 941 (Newton/Paris).  All in favor, motion carried.


Bryan Rouff, resident and engineer, asked about road and bridge weight limit postings for Mill Rd., Spring Hill Rd., and Cross Rd.  Mr. Newton explained that the town had dropped tonnage on the roads to save the bridges.  Mr. Bowles explained that the town posts the roads, the state posts the bridges, but school buses and emergency vehicles are exempt from permits.  It was also explained that it is the practice of the town not to require permits for service vehicles such as oil delivery trucks due to the number of vendors that supply this type of service.  Permits are required for logging operations, etc., and that at times a road bond is also required.


John MacEachren, Chair of the Trustees of the Trust Funds, informed the Board that the transfers approved at the 2016 Town Meeting never occurred.  Ms. Harling has contacted the DRA about this and their response was to transfer the money as soon as possible.  Motion to authorize the Town Administrator to prepare manifests and have checks prepared for 2016 transfers to the trust funds authorized by the 2016 Town Meetings and to authorize the Board of Selectmen to sign the checks outside of a meeting (Newton/O'Brien).  All in favor, motion carried.


Discussion about the need for a new Trustee for the trust funds.  Motion to appoint Chester Bowles as a Trustee of the Trust Funds to March 2017 (Newton/Paris).  All in favor, motion carried.


The State bridge inspection list was reviewed and will be forwarded to Tim Keenan, Road Agent.

Ken Callahan has a $50.00 donation from the Lawlers for the archive fund, however it is made out to the town.  Mr. Newton signed the check over to the Trustees of the Trust Funds for deposit into the archive fund.  Mr. Callahan requested $400.00 for the 2017 Archive Committee budget.


Mitch Connell, Planning Board Chair, informed the Board that the PB has reviewed the master plan.  Mr. Connell's term on the PB is up in 2017 and he is willing to run again.


Tim Keenan, Road Agent, has met with Mr. Newton about charges made against the highway budget.  Mr. Keenan is trying to put together a budget for 2017.  Discussion about how much money to put into the highway repair fund in 2017, Mr. Newton suggested a warrant article for $20,000.00.  Discussion about the price paid for culvert pipe, the invoice was found and Mr. Keenan was given a copy.


Review of a request from Eversource to install a new pole on Nashua Road.  Motion to approve installation of a new pole on Nashua Road (Newton/O'Brien).  All in favor, motion carried.


Discussion items:  Mr. O'Brien - road grader

Ms. Paris - who will write the Selectmen's report for the town report?

Mr. Newton - who should print the town report?  It was suggested that Savron print the town report this year, but Savron gives the town a good price.  It was decided to stay with Savron at this time.

Ms. Harling - reviewed changes to the State RSAs regarding the Veteran's Credit.

Mr. Newton - discussion about maintenance at the Meeting House.  Everyone was asked to think about this for further discussion.


The Board started review of the 2017 budget to be proposed.  The Board discussed compensation for 2017.  Ms. Harling will review the 2015 and 2016 Town Clerk fees for the Board.  Proposals for warrant articles for trust funds were made as follows:

  • Cemetery - $2,000.00 to repair grave stones that are down, broken monuments, 2 gates, and fill graves.

  • Road maintenance - $20,000.00

  • Brick School House - $1,000.00

  • Archives - no money in 2017.

  • Legal - no money in 2017

  • Bridge - $10,000.00.


The budget hearing will be a the first February meeting on 2/7/17 at 5:30 pm.  Ms. Harling will post the hearing.




Motion to adjourn (Newton/O'Brien. All in favor, motion carried. Meeting adjourned at 6:30 PM.


Minutes taken by Debra Harling.  Approved on _2/7/17_________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Thursday, January 26, 2017

Selectmen 2017-01-13



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Selectmen Meeting Minutes

January 13, 2017


Present: Carl Newton; Donald T. O'Brien, Linda Paris, Rodney Bartlett, Peterborough Town Administrator, Nicole McStay, Peterborough Assistant Town Administrator

Meeting began at 9:00 AM.


Mr. Bartlett informed everyone that he would be presenting the fiscal year budget for Peterborough to the Peterborough Board of Selectmen and Budget Committee on Tuesday, January 17, 2017.


The Peterborough Ambulance budget was reviewed first.  Mr. Bartlett explained that it is becoming more difficult to hire and retain ambulance personnel.  The ambulance personnel are part-time and paid on a per-diem basis.  Most are looking for full-time work.  Ms. McStay explained how the ambulance is funded and how the towns are billed.


The Fire Department budget was reviewed, the increase to Sharon in this budget is due to the lease payment for the fire truck purchased in 2015.


There was a brief discussion regarding the Police and Recycling budgets.  The costs to Sharon for these two items is down slightly.



Meeting adjourned at 10:00 AM.


Minutes taken by Debra Harling.  Approved on 2017-01-17.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris




Selectmen 2017-01-03


Selectmen Meeting Minutes

January 3, 2017


Present: Carl Newton; Donald T. O'Brien

Meeting called to order at 5:30 PM by Mr. Newton.


Motion to approve the minutes of 12/20/16 (Newton/O'Brien).  All in favor, motion carried.


Paul LaRoche, ATA Construction submitted plans for 175 Spring Hill Road.  The House will be demolished and rebuilt as a 2 bedroom house on the existing foundation.  The septic has passed inspection.  Monadnock Disposal will be providing the dumpsters.  The Board requested that the Road Agent be contacted regarding the route that Monadnock Disposal will use to remove the dumpsters.


Ken Callahan discussed the following:

  • Paper towels needed for the Meeting House.

  • Street Light at Park still out.

  • Has a label printer if needed

  • Found information in the archives of a 1907 vote to prohibit the sale of liquor,  The measure failed.

  • Found information in the archives about the abandonment of Chapman Road.  Suggested trying to determine how the State of NH used the term abandon in that time period.


Mr. Bowles contacted Juliana Kazanovicz regarding the open position on the Trustees of the Trust Funds.  The Trustees are meeting tonight, Mr. Bowles did not know if Ms. Kazanovicz would be attending the meeting.


Reviewed a letter from the State Fire Marshal's office regarding fireworks.  Sharon has no fireworks ordinances, Ms. Harling will inform the Fire Marshal's office.


Reviewed a letter from the Town of Pittsburg regarding electric utilities and road right-of-ways and requesting other towns become involved.  The Board felt that there are enough ways for individuals to become involved and did not think the town should be involved.

Reviewed information on the Eversource abatement, Ms. Harling will contact the BTLA.


Discussed Bryan Rouff's request to meet with the Board, Ms. Harling will contact Mr. Rouff.


Discussed the building permit for Matthew Riley, determined that it is still valid.


Discussion items from Ms. Paris:

  • Tax Collector printer is all set.

  • Suggestions to replace the Tax Collector computer, Mr. Newton is looking into this.

  • Tax payments have been deposited.

  • Peterborough service fees, 2017 numbers have been received.

  • Sand is available for residents.

  • Complaints about the roads after storms.  Board thinks the roads are adequate and the policy is being followed.  Mr. Bowles and Ms. Harling will get the winter road maintenance policy on the website, it is in the 2015 town report.


The Moderator needs a Deputy, the Board will think about possible people to fill this position.


Mr. Newton provided suggested budget items to the Board and suggested looking at the Town Clerk compensation.


Mr. Newton discussed a phone call received regarding a granite post on Slip Town Road that had gotten bumped by a plow.  According to Kaufhold monument it has been hit before and is placed in a bad spot.  No action taken on this at this time.


Motion to adjourn (Newton/O'Brien. All in favor, motion carried. Meeting adjourned at 6:30 PM.


Minutes taken by Debra Harling.  Approved on _2017-01-17__.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris


Wednesday, January 11, 2017

Selectmen 2016-12-20



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Selectmen Meeting Minutes

December 20, 2016


Present: Carl Newton; Donald T. O'Brien; Linda Paris.

Meeting called to order at 5:30 PM by Mr. Newton.


Bob Greenwood, EMD, reviewed the number of radios owned and the frequencies available.  Ms. Paris will update the information list.


Motion to approve the manifest and payroll (Newton/Paris).  All in favor, motion carried.


Mitch Call:  The Planning Board held a public hearing on the proposed zoning amendments, and they are ready to be voted on.  Mr. Call will work on the ballot wording.


Mr. Call requested the Road Agent plow a portion of the parking lot at the head of the Wapak Trail to avoid vehicles parking on the road.  Mr. Keenan agreed to do this.


Motion to approve the minutes of 12/6/16 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve request for reimbursement from the Highway Repair Fund for work done on Mountain Road in the amount of $26,650.00 (Paris/O'Brien).  All in favor, motion carried.


Motion to approve request for reimbursement from the Highway Repair Fund for work done on the parking lot and Swamp Road in the amount of $6,905.00 (Paris/O'Brien).  All in favor, motion carried.


Manifests for Mountain Road repairs from 6/16/16 and 7/16/16 were signed.


Ms. Harling forwarded a question from Paul LaRoche of AATA Construction regarding the need for a building permit.  The Board requested that Mr. LaRoche meet with them 1/3/2017 to provide additional information.


Motion to approve an intent to cut for M 7 L 18 (Newton/Paris).  All in favor, motion carried.

Motion to approve an intent to cut for M 4 L 22 (Newton/O'Brien).  All in favor, motion carried.


Motion to accept the 2016 Hazard Mitigation Plan update (Newton/Paris).  All in favor, motion carried.  The Board signed the acceptance certificate.


Discussion about who has radios and who needs them with Tim Keenan and Bob Greenwood.  Mr. Keenan has a radio in his vehicle and a hand-held, he would like to have a couple more for contractors to be able to communicate.  Mr. Newton and Mr. O'Brien would like to have radios.  Tom Ross has a radio, Mr. Newton will contact Mr. Ross to retrieve that radio.  Mr. Greenwood has 1 extra radio which needs a charging cord.  Mr. Newton recommended that Mr. Greenwood purchase additional radios before the end of the year as there is money in the budget for this purchase.


Mr. Bowles:  John MacEachern has requested that a new Trustee of the Trust Funds be appointed.  Mr. Newton will speak to Juliana Kazanovicz.


Ms. Paris:  discussion about when to hold a celebration of life for Will Fenno.  The Board will discuss further at the 1/3/2017 meeting.


Jim Fredrickson has been appointed as the School Board Representative, this needs to be posted to the web site.


Discussion about 2017 budget, Mr. Bowles informed the Board that the budget hearing will need to be the first meeting in February 2017.


Discussion about how funds in the cemetery trusts can be used.


Motion to adjourn (Newton/Paris). All in favor, motion carried. Meeting adjourned at 6:27 PM.


Minutes taken by Debra Harling.  Approved on __________.

 


___________________ ___________________ ___________________

Carl Newton                      Donald T. O'Brien Linda Paris




Sunday, January 1, 2017

Selectmen 2016-12-06



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Selectmen Meeting Minutes
December 6, 2016

Present: Carl Newton; Donald T. O'Brien; Linda Paris.
Meeting called to order at 5:30 PM by Mr. Newton.

Motion to approve the minutes of 11/15/16 and 11/30/16 (Paris/O'Brien).  All in favor, motion carried.

Signed 2016 2nd property tax warrant.

Motion to accept, with regret the resignation of Laura Bridges from the Trustees of the Trust Funds (Newton/O'Brien).  All in favor, motion carried.

Motion to approve an intent to cut for the Society for the Protection of NH Forests (Newton/O'Brien).  All in favor, motion carried.

Discussion about questions from Mark Stetson of Avitar:
  1. Status of Avitar recommendation about the Fairpoint abatement lawsuit.  This information has been sent to Gary Kenyon.  Ms. Harling should email Mr. Kenyon.
  2. San-Ken excavation - should Avitar prepare an LUCT?  Ms. Harling will need to send Avitar the number of acres being excavated so that the LUCT can be done.

Discussion of fundraising letter from Park Theater in Jaffrey, no donation will be made.

Question about receiving minutes from other Boards.  A review of the notebooks indicated that minutes are being received.  Discussion about putting minutes of other Boards on the website.  This will be explored further in 2017.

Question about attendance at Board meetings.  Mr. O'Brien stated that the PB usually has a quorum.  Mr. Callahan stated that the ConCom usually has a quorum.

Motion to approve the memo regarding consultation with the Town Attorney (Newton/Paris).  All in favor, motion carried.
Mr. Callahan informed the Board that the ConCom is looking for new members.  Update on the appraiser for the Sullivan property, the choice is down to 2 and a decision should be made within a week.

Discussion about the year end manifest and payroll.  Mr. Newtown will meet with Ms. Harling to complete these items.

The Hazard Mitigation plan needs to be adopted, schedule for the 12/20/16 meeting.

Mr. O'Brien informed the Board that he has driven up Mountain Road, the equipment for the logging operation is being moved in.

Mr. Newton spoke about the need to update the building permit, this would be a project for the Planning Board.

Mr. Bowles informed the Board that there was a nice crowd for the tree lighting ceremony.  Mr. Bowles issued a special thanks for Mr. Callahan for all of his work.

Mr.  Callahan informed the Board that the street light at the park is burned out, Bob Greenwood has obtained an estimate on the cost to replace.  Mr. Callahan offered thanks to Dan Lawler for his help in getting ready for the tree lighting ceremony.

Mr. Callahan would like to send a formal letter from the Archive Committee and the Board for the donation of the picture of the Old School House by Gail from Maine.

Reimbursement requests will need to be done from the Trust Funds for Mountain Road and paving the parking lot.  Invoices will need to be reviewed to determine if Mr. Bowles was reimbursed for the fire extinguishers purchased for the archives.

Motion to adjourn (Newton/O'Brien). All in favor, motion carried. Meeting adjourned at 6:21 PM.

Minutes taken by Debra Harling.  Approved on __________.
 

___________________ ___________________ ___________________
Carl Newton                      Donald T. O'Brien Linda Paris